Microsoft 365 Business Pricing & Plans
Choose the productivity solution that best fits your business! Compare and choose from a variety of plans designed for businesses like yours.
Microsoft 365 Business Basic
$ 5.00 user/month (annual commitment)
Best for businesses that need Microsoft Teams (Microsoft Collaboration Tool) and cloud storage. Desktop versions of Office apps not included.
Office apps included
- Host email with a 50 GB mailbox and custom email domain address.
- Create a hub for teamwork to connect your teams with Microsoft Teams.
- Access web versions of Office apps: Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only).
- Store and share files with 1 TB of OneDrive cloud storage.
- Host online meetings and video conferencing for up to 250 users.
- Get help anytime with around-the-clock phone and web support from Microsoft.
Microsoft 365 Business Standard
$ 12.50 user/month (annual commitment)
Best for businesses that need the Microsoft Office apps across devices plus business email, cloud file storage, and online meetings and chat.
- Get desktop versions of Office apps: Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only).
- Host email with a 50 GB mailbox and custom email domain.
- Create a hub for teamwork with Microsoft Teams.
- Use one license to cover fully installed, Office apps on five mobile devices, five tablets, and five PCs or Macs per user.
Microsoft 365 Business Premium
$ 20.00 user/month (annual commitment)
Best for businesses that need everything included in Business Standard plus advanced cyberthreat protection and device management.
- Stay up to date with the latest versions of Word, Excel, PowerPoint, and more.
- Connect with customers and coworkers using Outlook, Exchange, and Teams.
- Manage your files from anywhere with 1 TB of cloud storage on OneDrive for Business.
- Defend your business against advanced cyberthreats with sophisticated phishing and ransomware protection.
- Control access to sensitive information using encryption to help keep data from being accidentally shared.
- Secure devices that connect to your data and help keep iOS, Android, Windows, and Mac devices safe and up to date.
Fill out the form to get started with Microsoft 365
Be more collaborative so you can achieve more together.
Microsoft 365 Business can help your employees:
A Dynamics 365 subscription doesn’t include Microsoft 365 applications such as Exchange Online or SharePoint Online. You can significantly enhance your company’s online, collaborative experience by integrating Microsoft 365 applications with your Dynamics 365 subscription. Microsoft 365 is compatible with Windows 10, Windows 8.1, Windows 7 Service Pack 1, and the two most recent versions of macOS. All languages included.
Take ‘find business solution’ off your to-do list.
Microsoft 365 Business is an integrated cloud-based solution that simplifies IT, amps up your data security and keeps employees’ devices up-to-date with the latest from Windows 10 and Office 365.
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Upgrade or change to a different Microsoft 365 for business plan
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When your business needs change, or you want more features, you can change to a different Microsoft 365 for business plan. Most of the time, you can change plans automatically. An automatic change walks you through the entire process from beginning to end. After you buy a new plan, all users are automatically assigned licenses in the new plan, and your old plan is canceled for you. In some cases, you can't automatically change to a new plan, and instead must change plans manually .
Before you begin
- You must be a Global or Billing admin to do the steps in this article. For more information, see About admin roles in the Microsoft 365 admin center
- If you have a billing profile, you must be a billing account owner or billing account contributor. Find out if you have a billing profile . For more information about billing account roles, see What are billing account roles? .
When should I change plans?
Changing plans is the right choice when you want to move all users assigned to a single plan. When you change plans, all users in the current plan are assigned licenses for the new plan at the same time. If you only want to move some users to a new plan, buy a new plan with the number of licenses you need, and assign those licenses to the users that you want to move. For more information, see Move users to a different subscription .
Automatically change your subscription to a new plan
Before you continue, determine if you have a billing profile .
If you don't have a billing profile
- In the Microsoft 365 admin center, go to the Billing > Your products page.
- In the admin center, go to the Billing > Your products page.
- On the Products tab, select the subscription that you want to change.
If the View upgrades recommended for your org link is grayed out, see Why can't I change plans?
- On the Available upgrades page, find a new product, then select Upgrade .
- On the Checkout page, select or add a payment method, then select Place order .
After you place the order, it might take a few minutes to finalize the change. You can start using your new subscription right away.
If you have a billing profile
- On the subscription details page, in the Other subscription options section, select Change to a different subscription option .
- In the right pane, select a different plan. Indicate the number of licenses you want, choose when to schedule the change, select a subscription length, and select a billing frequency.
- Select Change plan .
Why can't I change plans?
If you can't select the View upgrades recommended for your org link, it means that you can't automatically change your plan right now. In some cases, you can resolve the issue so that you can view available plans. In other cases, you can change plans manually , instead. The following table lists issues you might encounter when you try to change your plan, and information about how to resolve them.
What does automatically changing plans do to my service and billing?
When you change plans automatically, your services and billing are affected in the following ways.
Access to services
- Admins: Admins can't make changes to the subscription details page while the change is in process, but you can use the rest of the admin center. The change between plans can take up to an hour.
- Users: Users experience no interruption of service during the plan change. They continue to have the existing service until the change is finished.
Users and licenses
- Users: Users on the old subscription are automatically moved to the new subscription.
- Services: If your old subscription includes multiple services, and if you have changed which of these services your users are assigned to, make note of this before you change plans so that you can recreate these changes afterwards. All users are given access to all services in the new subscription. For example, if you previously bought Microsoft 365 Business Premium for all 10 of your users, but you unassigned the SharePoint Online service from five of them, this change isn't kept after you change plans.
- License assignments: If you have more than one subscription before you change plans, and users have licenses to more than one subscription, this assignment pattern is kept as much as possible in the new subscription.
- Data: All user data is retained during the change, including Exchange mailboxes and SharePoint Online documents, lists, and other information.
The day your plan change is complete, the billing on your old subscription is turned off and the billing on your new subscription is turned on. Depending on the new plan you selected, you might receive a prorated credit. You receive a new invoice that includes the credit for your old subscription within 30 days of changing to the new subscription.
The length of time it takes to receive your prorated credit depends on the payment method used for the old subscription.
Change plans manually
Most of the time, you can change plans automatically. However, sometimes this isn't possible. You can change plans manually if:
- You can't select the View upgrades recommended for your org link.
- When you select the View upgrades recommended for your org link, the plan you want isn't listed.
- You don't want to move all your users to the same plan. Some businesses need different users licensed for different plans.
If you're changing to a plan with fewer data-related services than your current plan, you must manually back up any data that you want to keep. For more information, see Back up data before changing Microsoft 365 for business plans .
Step 1: Buy a new subscription
Already bought a new subscription? If you already have the subscription that you want to move users to, skip this step and go to Step 2: Check your new subscription and licenses .
Need to buy a new subscription and licenses? Follow the steps in Buy a different subscription .
Make sure that you buy a subscription for the same organization that the users are in now. For example, check the email addresses for the users that you want to move. If their email addresses include @contoso.com , you must buy a new subscription for contoso.com. Buy a license for each user that you want to move.
Step 2: Check your new subscription and licenses
In the admin center, go to the Billing > Your products page, then do the following:
- Verify that both the old and new subscriptions are listed and active. The subscription that you're moving users from and the subscription that you're moving users to must be listed together. If the new subscription isn't there when you first check, try again later. Verify that both subscriptions are listed as Active .
- Check that you have enough licenses for each user. Each user needs a license that matches their subscription. If you want to move 10 users to Microsoft 365 Business Premium, make sure 10 unassigned licenses are available in that subscription.
- Need more licenses for the new subscription? Go to the Your products page, select the subscription, and buy more licenses .
The new subscription isn't listed, or isn't active
If you bought two subscriptions and they aren't both listed on the Your products page, they may have been bought for different organizations (for different domains). Subscriptions can't cross organization boundaries.
If you know you have another subscription, and it's not listed here, or isn't active, contact support .
What about old licenses?
The licenses for the current subscription are removed in Step 4: Cancel subscriptions or remove licenses that you no longer need (Optional) . After that, you only pay for the new licenses.
Step 3: Move users to the new subscription
After you confirm the number of licenses in your new subscription, you can move users from the old subscription to the new one .
Step 4: Cancel subscriptions or remove licenses that you no longer need (Optional)
If you moved all users from one subscription to another, and you don't need the original subscription anymore, just cancel the subscription .
If you moved only some users to a different subscription, remove licenses that you no longer need .
If you upgraded to Microsoft 365 Business Premium, use the steps in the Business Premium library to set up your new security capabilities.
Visit the Microsoft 365 Business Premium library
Move users to a different subscription (article) Try or buy a Microsoft 365 for business subscription (article)
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Compare all Microsoft Office 365 Plans in one Overview
The Microsoft Office 365 plans offer great tools for businesses and enterprises to fully work in the cloud. Microsoft has changed the names of most plans to Microsoft 365 but also kept partially the Office 365 label. Comparing all the plans together on the Microsoft site can sometimes be a bit challenging, so to help you out I have created an overview to compare all office 365 plans.
If you have a small business with less than 300 users, then the most interesting plans are the Microsoft 365 Business plans. Large organizations will have to look at the Office 365 Enterprise and Microsoft 365 plans.
I have also written a couple of articles where I go more into detail between the different plans, you can find the links further down in the article.
Microsoft Office 365 Comparison Chart
The table below will help you to compare the Office 365 plans. The prices are based on an annual subscription model. Enterprise plans are only available in a yearly agreement.
Note Microsoft added new plans without Teams wich are only available in the European Union. These plans are less expensive. Read everything about it in this article
Microsoft 365 Business plans
For most small businesses is the Microsoft 365 Business Standard plan the best choice. With a price of $12.50 per user per month, you get the full Office 365 suite, with the desktop apps, Exchange Online, SharePoint, OneDrive, etc. Everything you need to get your business started in the cloud. If you also want to fully manage your devices (computers, mobile phones) or make use of advanced threat protection, then take a look at the Business Premium plan.
Office 365 Enterprise plans
The Enterprise plans can also be used by companies with less than 300 users, but they are more meant for companies that also need Active Directory integration or features like Litigation Hold and eDiscovery. You get more storage for Exchange Online, OneDrive, and SharePoint with the Enterprise plans.
You can check the prices for your country or buy one of the Office 365 plans here at Office.com
Microsoft Office 365 license comparison
Start with an microsoft office 365 trial.
It can be difficult to select the right plan for your business with the many options that are available for Office 365. It’s good to start with the comparison of Office 365 plans, but keep in mind that you can also start with an Office 365 Trial . This way you can see what will work for your organization.
You can use your own domain for the trial, but only do that when you are really sure you are going to proceed with Office 365. Otherwise use a temporary domain, like Contoso-lab01, to test out Office 365.
There are a couple of trails available, Microsoft 365 Business Standard and Premium and Office 365 Enterprise E3 and E5 . If you have a small company, with less than 50 employees I recommend starting with a Microsoft 365 Business Premium trial. The business plans give you some nice features like Invoicing and Outlook Customer Manager which can be really useful in smaller companies.
If you have more than 50 employees I would recommend going for the Enterprise solution. It’s more expensive, but the Compliance and Information Protection services will help you protect your data and make it easier for you to comply with Business regulations and industry standards.
Comparing the plans side-by-side
I have written multiple in-depth articles about the differences between specific plans. These articles will help you when you can’t choose between E3 and E5 for example.
Microsoft 365 F1 vs Office 365 E1
I got a lot of questions on what the differences are between the Microsoft 365 F1 plan and the existing Office E1 plan. I worked out the details between them, you can read more about it in the in-depth article Microsoft 365 F1 vs Office 365 E1
Office 365 E1 vs E3
Do you want to know when Office 365 E1 is sufficient and what the differences are with Office 365 E3? Check out this article where we go into the differences between the two.
Microsoft 365 Business Premium vs Office E3
They look almost the same, but there is a huge price difference between these two plans. Want to know what these differences are and if E3 is worth the extra money? You can read all the details here in this article .
Microsoft 365 Business Plans
Are you a small business and do you want to know which Microsoft 365 Business Plan is the best fit for you? Then you should check out this article with all the details you need to know about the Business Plans.
Microsoft 365 Plans
Interested in Microsoft 365 as well? Take a look at this article where I explain the differences between Office 365 and Microsoft 365
Microsoft offers a lot of different plans, but in general, they offer you a lot of flexibility and can really help your business to grow. I hope this article helped you to compare Office 365 plans. If you have any questions, then just drop a comment below.
- Manage your subscription
- Manage payment method
- Renew your subscription
- Turn recurring billing on or off
- When subscription expires
- Cancel Microsoft 365
- Share Microsoft 365 Family
- Stop sharing Microsoft 365 Family
- You received an invitation to share
- Switch between Microsoft 365 subscriptions
- Switch to a business subscription
- Transfer to a different Microsoft account
- About accounts
- Sign in to Microsoft 365
- Why you need to sign in
- Forgot account or password
- Get started at Microsoft 365.com
- Meet the Microsoft 365 app launcher
- Check version
- Microsoft 365 for home or business
- What business product do I have?
- Difference between Microsoft 365 and Office 2021
- Difference between home and business plans
- Difference between Microsoft 365 and free web apps
- Can't install or manage Office or Microsoft 365
- Parental permission when signing in to Office or Microsoft 365
Switch to a Microsoft 365 for business subscription
Microsoft plans are designed to make things easier for you whether at home or in your business. This article will walk you through when and how to move from your Microsoft 365 Family or Microsoft 365 Personal subscription to a Microsoft 365 for business subscription. With a Microsoft 365 for business subscription:
Get a branded email address for your business or bring an existing one .
Create branded templates in Word, Excel, and PowerPoint .
Let customers schedule appointments with you online and share calendars across employees .
Use a central location for all work files to save time and collaborate quickly with clients and partners .
Protect your business with advanced security .
Before you begin
Before you start the switch, it’ll be helpful to understand some key differences between the home and family subscriptions and the business ones.
Watch: Understanding the key differences between home and business plans
Understanding the key differences between home and business plans
Switch to microsoft 365 for business, step 1: decide which subscription you want.
Deciding which subscription you want can depend on your specific business needs. The Microsoft 365 plan chooser is designed to help you with this. The chooser will make recommendations based on your answers to questions such as the size of your business, your field of work, the devices you use, and what kind of features, IT support, and security you're looking for. See Find the right plan for your business .
One the Results page, select the recommendation that fits your business needs and choose Buy now . For help with the sign up process, read the article below for the steps that correspond with your selected subscription.
Sign up for Microsoft 365 Business Standard
Sign up for Microsoft 365 Business Premium
Sign up for Microsoft 365 Business Basic
Step 2: Set up your Microsoft 365 for business subscription
After you’ve purchased your new Microsoft 365 for business subscription, the next step is to set up your Microsoft 365 for business subscription. Follow the article below for the steps that correspond to with your subscription.
Set up Microsoft 365 for Business Standard
Set up Microsoft 365 for Business Premium
Set up Microsoft 365 Business Basic
Step 3: Migrate Outlook information to new Microsoft 365 for business email account
Because emails are stored in different places in Microsoft 365 for home and Microsoft 365 for business subscriptions, you’ll probably want to migrate some, or all of your email to the Microsoft 365 for business subscription that you choose. Use the Microsoft Outlook desktop app that comes with Microsoft 365 to save email, calendar, tasks, and contacts to an Outlook Data File (PST) that you can move into your business email account. Follow the steps in Migrate Outlook content using a .pst file and Import email, contacts, and calendar from an Outlook .pst file . You don't have to migrate any content if you don't want to. You can start with the new Outlook email account if you wish.
If you don't have Outlook installed, follow the steps in the Download and install or reinstall Microsoft 365 or Office 2021 on a PC or Mac topic.
Tip: You can't use Outlook Web App to do these. Each user who wants to migrate their Outlook information must use the full downloadable Microsoft Outlook app.
Step 4: Migrate OneDrive files to OneDrive for Business
Because OneDrive files stored in different places in Microsoft 365 for home and Microsoft 365 for business subscriptions, you’ll probably want to migrate some, or all of your files stored in OneDrive to the Microsoft 365 for business subscription that you choose. All Microsoft 365 for business plans include OneDrive for business, which provides 1 terabyte of online file storage for each user. For the steps on how to migrate the files from OneDrive personal to OneDrive for business that’s included with the Microsoft 365 for business subscription, see Move files from OneDrive to OneDrive for work or school . You don't have to migrate any content if you don't want to. You can start with a new OneDrive if you wish.
Step 5 Migrate OneNote files
Follow the steps in this topic to migrate your OneNote files to Microsoft 365 for business: Export and import OneNote notebooks - Microsoft Support . You don't have to migrate any content if you don't want to. You can start with the new OneNote account if you wish.
Step 6: Do you need both a business plan and a personal plan?
In some cases, a single Microsoft 365 plan will suit all your needs, but there might be instances when having both plans is the correct decision for you.
For example, you may want to keep your personal files, photos, and other documents separate from your business and having two plans will allow you to do this.
Additionally, if you already have Microsoft 365 Family that you're sharing with friends and family who aren't part of your business, keeping that personal subscription might be the best thing for everyone. This means you don't have to move anyone off that plan, and you don't have to worry about any personal files you already have associated with that subscription and your personal account.
If you decide that you don't need both, you can cancel or turn off recurring billing for a Microsoft subscription .
If you have compliance or regulatory requirements for your business and you want to help with the switch, contact a partner or Microsoft support services to help you with the steps in this document.
Work with a Microsoft 365 business partner in your area: Find the right partner for you .
Microsoft Store business consultants are available to help you with this free of charge: Contact Microsoft Stores online . (Note: Help from Microsoft business consultants isn't available in all markets.)
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COMPARISON OF Microsoft 365 BUSINESS PLANS AND PRICING
Since April 21, 2020, Microsoft has officially renamed all ‘Office 365 Business’ plans to ‘Microsoft 365 Business’. Here’s the table of feature comparison of Microsoft 365 Business plans:
- ✓ Free Migration
- ✓ 24/7 expert support
- ✓ Talk to Microsoft-certified experts
All Our Microsoft 365 Business Plans Include
Free end-user support, free migration help, 24 x 7 phone, chat, & email, online knowledge base, savings on it costs, fully automatic updates, regular data backup, 1 tb of online storage, business email service, tier-1 partner expertise, faqs on m365 business plans, why microsoft changed name from office 365 to m365.
Name changes are not unconventional at Microsoft. The tech giant changes the names of its popular products and services from time to time. The reason behind this name change is cited as a more holistic approach which appeals to a wider base, rather than just the ‘office’ sphere.
What plan should I choose if I do not need Microsoft Office apps?
If you do not need Microsoft Office applications, go with the most basic plan – Microsoft 365 Business Basic (earlier called as Office 365 Business Essentials). This plan is priced at only $6 user/month. At $8.30 user/month, Microsoft 365 Apps for Business is a standard plan includes Microsoft Office applications along with OneDrive for Business. In addition to all the features of the above plans, Microsoft Business Standard has more advanced features priced at $12.50 user/month.
WHAT IS THE DIFFERENCE BETWEEN OFFICE 365 AND MICROSOFT 365?
Microsoft 365 is a bundle of services including Office 365, comprising of Microsoft services including Windows 10 Enterprise. Office 365 is a cloud-based productivity suite which is a bundle of popular Microsoft apps.
IS IT POSSIBLE TO USE MY OWN DOMAIN NAME FOR THE EMAILS IN MICROSOFT 365?
Yes, you can add the domain name you own to your Microsoft 365 account and set up your domain-based email addresses. You can even add multiple domains and sub-domains to Office 365 and host any of the services, including email, on any of the domains that you add. You must own a domain name and as an admin, you will have to make some changes on the DNS records of your domain – we will guide you for this.
WHAT OFFICE VERSIONS ARE COMPATIBLE WITH MICROSOFT 365 BUSINESS BASIC?
Microsoft 365 Business Basic, earlier known as Office 365 Business Essentials, is most compatible with the latest version of Office, Office 2016, and Office 2011 for Mac. The ancient versions of MS Office before 2013 may work with the plan, but with reduced functionality.
HOW EXACTLY WILL APPS4RENT HELP ME WITH THE PLANS?
As your Cloud Solution Provider for Office 365, we will provide free migration and 24/7/365 support to end-users for issues that take up your time, such as email configuration accounts, password resets, setting up aliases and contacts, creating groups, configuring MS Teams, synchronizing OneDrive, exploring search features, and optimizing browser settings. We will also help you with installing and configuring the latest Office version on your devices and handling DNS records.
IS A DESKTOP VERSION OF OFFICE REQUIRED TO USE MICROSOFT 365 BUSINESS BASIC?
No. You do not need to have a desktop version of Office to use Microsoft 365 Business Basic plan. However, you will have a richer experience and also be able to work offline when you connect a desktop version of Office to the Microsoft 365 services and get it in sync.
WILL BY MS OFFICE BE AUTOMATICALLY UPDATES TO THE LATEST VERSION IF I HAVE MICROSOFT 365 PLANS?
Yes. MS Office apps are always up to date on Microsoft 365. If you already had subscription of erstwhile Office 365 plans which is now Microsoft 365, you already have a version of Office that has all the functions of the latest MS Office version.