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The Ultimate Guide to Choosing the Right Calendar Scheduling Template
When it comes to managing your time and staying organized, calendar scheduling templates are a great way to keep your life on track. Whether you’re a busy professional, a student, or a stay-at-home parent, having a calendar template can help you stay organized and make sure that all of your tasks are completed on time. But with so many different types of templates out there, how do you know which one is right for you? This guide will walk you through the process of choosing the right calendar scheduling template for your needs.
What Type of Template Do You Need?
The first step in choosing the right calendar scheduling template is to determine what type of template you need. Are you looking for something that will help you manage your daily tasks? Or do you need something more comprehensive that will help you plan out long-term projects? Knowing what type of template will best suit your needs will make it easier to narrow down your choices.
What Features Do You Need?
Once you’ve determined what type of template you need, it’s time to consider the features that are important to you. Do you need something that allows for color coding or task prioritization? Or do you want something that can be easily shared with others? Think about the features that are most important to you and look for templates that offer those features.
What Is Your Budget?
Finally, consider your budget when choosing a calendar scheduling template. Some templates are free while others may require a subscription fee or one-time purchase price. Decide how much money you’re willing to spend and look for templates that fit within your budget.
Choosing the right calendar scheduling template can be overwhelming, but with these tips in mind, it doesn’t have to be. Consider what type of template and features you need, as well as what fits within your budget, and then start searching for the perfect template for your needs.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Weekly Planner: 30 minute intervals
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Time blocking planner (+ 9 free time block templates)
Last updated on: May 26, 2023
Maintaining a perfectly planned day can take a while. Despite how much you try to make the most of your time at work, a lot of issues may arise that throw off your schedule.
As a result, you may miss deadlines and suffer a drop in confidence and motivation .
Luckily, this is where time blocking and the right time blocking planner come in handy.
By blocking your schedule with a planner or time blocking app , you’ll be able to identify and pursue your goals. It will also teach you to leave enough time for your priorities and stop wasting time on trivial tasks.
That’s why we’ve created 9 time blocking planner templates you can download in PDF and print out or easily fill out in Excel:
- Daily Block Schedule Templates,
- Weekly Block Schedule Templates, and
- Monthly Block Schedule Templates.
On top of all that, we’ve also included steps on how to time block with a time blocking planner app to help you make the most of your daily schedule.
Table of Contents
Daily Block Schedule Templates
Daily schedule templates are the most common type of time blocking sheets.
You have each work day divided into specific time blocks you can then fill out with your tasks.
As deciding what your priorities are is crucial for helping you decide what to block time for first, each of the listed templates also comes with a to-do list and a section for adding notes and comments.
💡 Clockify Pro Tip
Crafting a perfect to-do list may sound far-fetched if you still haven’t stumbled across the method that works for you. Find out more about different to-do list methods and pick your favorite:
- I tried 6 to-do list methods: Here’s my verdict
So, if you prefer planning your schedule day in and day out, take a look at the following daily schedule templates and pick your favorite.
Daily schedule template #1: 15-Minute Daily Time Blocking Planner
If you’re used to working in shorter intervals, or your schedule includes many different tasks, then the 15-minute Daily Time Blocking Planner template could be just the solution for your schedule.
What is the 15-Minute Daily Time Blocking Planner?
The 15-Minute Daily Time Blocking Planner is a daily planner template broken down into 15-minute intervals.
How to use the 15-Minute Daily Time Blocking Planner?
After downloading your preferred template format, simply define the month and day, and add the tasks you will work on in the 15-minute intervals.
You can use your to-do list to help you decide which tasks to time block.
Who should use the 15-Minute Daily Time Blocking Planner?
The 15-Minute Daily Time Blocking Planner is best for people with hectic schedules who are busy from the moment they arrive at work to the moment they come home. This is a perfect time blocking sheet for those with a large number of smaller daily tasks.
⬇️ Download PDF of 15-Minute Daily Planner
⬇️ Download Printer-Friendly PDF of 15-Minute Daily Planner
⬇️ Download 15-Minute Daily Planner XLSX
Daily schedule template #2: 30-Minute Daily Time Blocking Planner
If you’re looking for a simple way to schedule your day in blocks of 30 minutes, then the 30-Minute Daily Time Blocking Planner template could be the perfect choice for you.
Wha t is the 30-Minute Daily Time Blocking Planner?
The 30-Minute Daily Time Blocking Planner is a daily planner template broken down into 30-minute intervals.
How to use the 30-Minute Daily Time Blocking Planner?
After selecting your preferred template format, simply define the month and day, and add the tasks you will work on in the 30-minute intervals.
Who should use the 30-Minute Daily Time Blocking Planner?
This time blocking template is great for people who find the 15-minute daily planner too detailed for the time blocks they usually implement. It’s also great if you like to stay focused and give more attention to a larger number of smaller tasks.
⬇️ Download 30-Minute Daily Planner PDF
⬇️ Download Printer-Friendly 30-Minute Daily Planner PDF
⬇️ Download 30-Minute Daily Planner XLSX
Daily schedule template #3: 24-Hour Daily Time Blocking Planner
In case you’d like to go beyond time blocking your workday and you’d like to include your off-hours too, then the 24-Hour Daily Time Blocking Planner template could come in handy.
What is the 24-Hour Daily Time Blocking Planner?
This daily planner template is broken down into 1-hour intervals, spanned across 24 hours of the day.
How to use the 24-Hour Daily Time Blocking Planner?
As soon as you’ve downloaded your preferred template format, start by defining the month and day, then add the tasks you will work on within each hour.
Who should use the 24-Hour Daily Time Blocking Planner?
The first half of the day usually belongs to standard work hours. However, including the second half of the 24-hour day, i.e., night time, makes this time management template suitable for freelance night owls and people who’d like to time block their time off work too.
This daily time tracking spreadsheet is also great when you need to work late to beat a deadline, or when you’re working with a team that operates in a different time zone than yours.
⬇️ Download 24-Hour Daily Planner PDF
⬇️ Download Printer-Friendly 24-Hour Daily Planner PDF
⬇️ Download 24-Hour Daily Planner XLSX
Daily time blocking goes hand in hand with deep work. Find out how to get into the state of the uninterrupted workflow to make the most out of your schedule:
- How to engage in Deep Work and achieve your goals
Weekly Block Schedule Templates
Weekly schedule templates are great when you want to look at the bigger picture when planning your time blocks.
You have the time broken down into days of the week — some weekly schedule templates include weekends in addition to weekdays.
Considering that deciding what your priorities are is vital for helping you choose what to block time for first , the listed sheets also come with a to-do list and a section for adding notes and comments.
Weekly schedule template #1: 5-Day Weekly Time Blocking Planner (1-hour intervals)
If you work a regular 5-day workweek and you’d like to time block your tasks, then the 5-Day Weekly Time Blocking Planner template could be a great asset in scheduling your days.
In case you’re thinking of switching to a 4-day workweek, or your company has just recently introduced this schedule, make sure you check out the following blog post:
- Everything you need to know about the 4-day workweek concept
What is the 5-Day Weekly Time Blocking Planner (1-hour intervals)?
This weekly planner template is broken down into a 5-day workweek, with each day divided into 1-hour intervals, spanning across 24 hours of the day.
How to use the 5-Day Weekly Time Blocking Planner (1-hour intervals)?
After downloading your preferred template format, define the week date range, and add the tasks you will work on within each 1-hour interval.
Who should use the 5-Day Weekly Time Blocking Planner (1-hour intervals)?
This time block schedule template is perfect if you have a standard 5-day workweek with weekends off. Its 24-hour span makes it adaptable to anyone — from early-to-late night shift workers to flexible freelancers.
Working night shifts does not necessarily need to wreak havoc on your wellbeing if you take necessary steps to combat negative effects. Read more about it here:
- How to stay healthy while working night shifts
⬇️ Download 5-Day Weekly Planner (1-hour intervals) PDF
⬇️ Download Printer-Friendly 5-Day Weekly Planner (1-hour intervals) PDF
⬇️ Download 5-Day Weekly Planner (1-hour intervals) XLSX
Weekly schedule template #2: 7-Day Weekly Time Blocking Planner (1-hour intervals)
In case you work the weekends or you’d like to time block your free time too, the 7-Day Weekly Time Blocking Planner template could be a great option.
What is the 7-Day Weekly Time Blocking Planner (1-hour intervals)?
This weekly planner template is broken down into a 7-day workweek, with each day divided into 1-hour intervals, spanning over 24 hours of the day.
How to use the 7-Day Weekly Time Blocking Planner (1-hour intervals)?
As soon as you’ve downloaded your preferred template format, simply define the week date range, and add the tasks you will work on within each 1-hour interval.
Who should use the 7-Day Weekly Time Blocking Planner (1-hour intervals)?
This time management template is perfect for freelancers or regular employees who often need to block time for work and other errands over the weekends, as well as over the weekdays.
⬇️ Download 7-Day Weekly Planner (1-hour intervals) PDF
⬇️ Download Printer-Friendly 7-Day Weekly Planner (1-hour intervals) PDF
⬇️ Download 7-Day Weekly Planner (1-hour intervals) XLSX
Weekly schedule template #3: Biweekly Time Blocking Planner (1-day intervals)
If you’re usually working on lengthier projects, or you’d just like to keep track of your time blocking habits, then the Biweekly Time Blocking Planner template could make those tasks much easier.
What is the Biweekly Time Blocking Planner (1-day intervals)?
This weekly planner template is broken down into a two-week time period, divided across 14 separate days.
How to use the Biweekly Time Blocking Planner (1-day intervals)?
After downloading your chosen template format, start by defining the 2-week date range, and then add the tasks you will work on within each 1-day interval.
You can use your to-do list to help decide which tasks to time block.
Who should use the Biweekly Time Blocking Planner (1-day intervals)?
This time management template is ideal if you have a small project to work on and you need to block time over a longer time period to make sure you make time for all the tasks you have to perform.
⬇️ Download Biweekly Planner (1-day intervals) PDF
⬇️ Download Printer-Friendly Biweekly Planner (1-day intervals) PDF
⬇️ Download Biweekly Planner (1-day intervals) XLSX
Monthly Block Schedule templates
Monthly schedule templates are great for larger projects you want to schedule and keep track of. The time blocks span across one or several months to help you get a wider perspective of what you need to schedule time for.
These time management templates are also great when you want to manage a larger workload, as well as make and implement plans for your career and professional development.
They also include a to-do list you can use to define your priorities, i.e., the tasks you’ll want to allocate time to first. In addition, considering that monthly templates cover larger time periods, you can also add a list of your goals to help you feel inspired and motivated for your time blocks in the long run.
Furthermore, you can add some useful notes and comments in a separate section of the monthly planner templates.
Even when your hands are full trying to manage a large workload, you still need to try not to work beyond your capacity. Here’s how to prevent ending up overworked:
- How to recognize if you’re being overworked
Monthly schedule template #1: Monthly Time Blocking Planner (1-day intervals)
In case you need to have a clear overview of your time blocking schedule for a one-month span, then the Monthly Time Blocking Planner template could be just the solution for that purpose.
What is the Monthly Time Blocking Planner (1-day intervals)?
This monthly time blocking planner is a ready-made template broken down into a 31-day time period.
How to use the Monthly Time Blocking Planner (1-day intervals)?
As soon as you’ve downloaded your preferred template format, simply define the month, and add the tasks you will work on within the 1-day intervals.
You can use your to-do list to help decide which tasks to time block, and your goal list to help keep you motivated.
Who should use the Monthly Time Blocking Planner (1-day intervals)?
This monthly schedule template is great if you have a deadline for a project by the end of the month and need a clear overview of the work you still have to finish.
⬇️ Download Monthly Planner (1-day intervals) PDF
⬇️ Download Printer-Friendly Monthly Planner (1-day intervals) PDF
⬇️ Download Monthly Planner (1-day intervals) XLSX
Monthly schedule template #2: 3-Month Time Blocking Planner (1-day intervals)
If you need a detailed overview of your time blocking schedule over a longer period of time, you could greatly benefit from using the 3-Month Time Blocking Planner template.
What is the 3-Month Time Blocking Planner (1-day intervals)?
This 3-Month Planner is a ready-to-use template broken down into three separate 31-day time periods.
How to use the 3-Month Time Blocking Planner (1-day intervals)?
After downloading your preferred template format, define the month range and add the tasks you will work on within the 1-day intervals.
Who should use the 3-Month Time Blocking Planner (1-day intervals)?
This planner sheet is perfect if you’re working on a large project, or if you’re working on perfecting your time management skills .
⬇️ Download 3-Month Planner (1-day intervals) PDF
⬇️ Download Printer-Friendly 3-Month Planner (1-day intervals) PDF
⬇️ Download 3-Month Planner (1-day intervals) XLSX
Monthly schedule template #3: Year-round Monthly Block Schedule (1-day intervals)
If you’d like to measure your productivity in the most efficient way, the Year-round Monthly Block Schedule template can help you get a clear overview of your productivity levels.
What is the Year-round Monthly Block Schedule (1-day intervals)?
The Year-round Monthly Block Schedule is a simple to use template broken down into a 12-month time period divided into 29, 30, and 31 days.
How to use the Year-round Monthly Block Schedule (1-day intervals)?
Start by downloading your preferred template format, define the year, and add the tasks you will work on within the 1-day intervals.
You can block time on your year-round planner gradually, week by week, or month by month.
Also, you can use your to-do list to help decide which tasks to time block, and your goal list to help keep you motivated.
Each day you fulfill your time block, mark that day with the color red. Your goal is to keep on fulfilling your time blocks day after day, and keeping your chain of red days unbroken, as proof of the progress you’re making with your skills, tasks, and goals.
Who should use the Year-round Monthly Block Schedule (1-day intervals)?
This time blocking planner works as an efficient ‘ don’t break the chain ’ calendar. So, it’s perfect for anyone who wants to start implementing the Seinfeld method, one of the best time management techniques for people looking to work on their professional skills regularly.
⬇️ Download Year-round monthly planner template PDF
⬇️ Download Printer-Friendly Year-round monthly planner template PDF
⬇️ Download Year-round monthly planner template XLSX
How to time block with a time blocking planner app
It’s one thing to write out a to-do list and plan out your day. But getting a planner and giving every task a proper time estimate is something completely different.
One of the most important things to remember is how to stay disciplined .
If you set 30 minutes on a task, you’ll also need to make sure you don’t spend 35, 45, or 90 minutes on the said task. The best way to do this is to track the time you spend on all the time blocks with a time blocking app.
Clockify, for example, fits into your work habits seamlessly. You can download the tool on your preferred device or use it in the browser. The latter also gives you the freedom to start and stop the timer in a snap while working with any browser-based tool.
Clockify can serve as your free daily productivity planner or a weekly plan app, meant to help you assess your time results and make decisions about your future time blocking workflow. Here’s how your time tracking should look.
Step #1: Start the timer
Each time you start working on a time block from your planner, start the timer.
You can start the timer by clicking the Start button directly in the app or by using the Clockify browser extension , which lets you track the time you spend on tasks and within other apps in one click.
Step #2: Work on your task
The timer will start ticking, and you’ll be able to see it in your browser tab — you can take a glance at the ticking timer occasionally to see how well you’re doing and how much time you have left before the time block is up.
Step #3: Stop the timer
Once you’re done with the task, click the Stop button — this action will add your time entry to the list of time entries below, where you can analyze your efficiency at a glance. If you’re using the 30-Minute Daily Planner and you’ve really spent 30 minutes on said task, that’s great!
Step #4: Revise your time blocks
If you find that you’ve spent more time completing your task than you have originally planned, it’s time to revise the amount of time you block for your tasks — and maybe switch over to the 24-Hour Daily Planner or try one of the weekly planner sheets.
Pro step: Time block in the calendar view
Clockify also features a calendar view where you can input, edit, and delete all your time blocks for the day or the week. It’s as easy as using a regular digital calendar but with the perk of having a timer right there in the corner, without the need to integrate any additional app.
As seen in the image above, you can organize your time blocks right away in Clockify’s calendar. After creating an entry, the app also allows you to drag the edges to extend or shorten the time for that block.
As you modify your time block, in the bottom right you’ll see Clockify shifting your entries in smaller increments. This makes time edits that much quicker since you won’t have to enter time manually.
Immediately after you’ve dragged the cursor across the calendar in the time range you wanted, you’ll see a new Add time entry window pop right up.
Then, simply add the time, date, description, and project, and you’re ready to move on with your day.
Conclusion: Choose a time blocking planner that fits your habits
Your schedule and workflow will always dictate how you organize your time blocks.
If your day is packed with small tasks that require a lot of switching, you will probably go for 15/30 minute intervals.
But for those tasked with more deep work, something that ranges up to an hour would be perfect.
Time blocking planners are most effective when they cover a set period — like a week or even a month. This allows you to take a look at your time blocks across a wider range and help you improve your scheduling.
In case you’re in for a more automated approach to time blocking, then going for a time blocking planner app could assist you in getting into your flow state and staying on track with your time blocks more efficiently.
Still, whichever the block schedule planner you pick, make sure to:
- Test it out first,
- See how it fits into your day, and
- Try to stick with it for a while.
This way, you’ll make sure that you’ll keep to your daily time blocking habits and ultimately perform your best.
✉️ What do you think of our time blocking planners? Any suggestions on how we can improve them? Let us know at [email protected] and we may feature your ideas in a new article. Also, if you liked this blog post, share it with someone you think would be interested in reading it.
Marija Kojic is a productivity writer who's always researching about various productivity techniques and time management tips in order to find the best ones to write about. She can often be found testing and writing about apps meant to enhance the workflow of freelancers, remote workers, and regular employees. Appeared in G2 Crowd Learning Hub, The Good Men Project, and Pick the Brain, among other places.
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Free Weekly Schedule Templates for Excel
By Kate Eby | April 26, 2016
Whether you’re a college student, business owner, or busy parent, balancing all your responsibilities can be tricky. Creating a simple weekly schedule makes it easier to stay organized and plan ahead, and using a pre-formatted template makes this even easier. There are many potential uses for a weekly schedule template.
We’ve compiled templates for both Microsoft Excel and Word that are easy to use, customize and print, and they are free to download. These templates are compatible with older versions of Excel and Word, including Excel 2003 and 2007 and can also be saved in PDF format. Some of the templates are formatted like weekly calendars, but if you’re looking for monthly, yearly or other calendars, we have a variety of Excel calendar templates available.
We’ve also included weekly schedule templates in Smartsheet, a real-time work execution platform that makes tracking and planning weekly tasks more collaborative than Excel.
Excel Weekly Schedule Template, Sun-Sat with 30-minute Intervals
Download Weekly Schedule Sun-Sat 30-min Intervals Excel Template
Excel | Smartsheet
Plan each hour of your day with this weekly template showing 30-minute intervals. Organize your work day, create a personal planner, schedule family activities, or print the template to use as a simple weekly calendar.
Bi-Weekly Work Schedule Excel Template
Download Bi-Weekly Work Schedule Template
Adjust the date and starting time on this bi-weekly work schedule template to create a custom calendar. Keep track of your own work schedule, or use this template to plan employee shifts.
Excel Weekly Schedule Template, Mon-Sun
Download Weekly Schedule Excel Template, Mon-Sun
This blank weekly schedule template provides morning, afternoon and evening time periods for a full week, starting with Monday. Stay organized with this basic weekly calendar template.
Weekly Task Schedule Template
Download Weekly Task Schedule Excel Template
Keep track of your weekly tasks with this free template. Whether you’re scheduling errands, appointments, chores or other tasks, this template shows which items have been completed and which are still pending. Think of this as an Excel version of a weekly to-do list.
Employee Schedule Excel Template
Download Employee Schedule Excel Template
In addition to scheduling shifts for employees, this free template allows you to track work hours and labor costs. Create a simple yet functional weekly employee schedule to streamline your business organization.
Weekly Report Excel Template
Download Weekly Report Excel Template
Document progress and concerns for ongoing projects with this weekly report template. Get status updates from employees, create weekly reports for your boss, evaluate activities in process, and get feedback from team members. This simple template can be an important and effective communication tool.
Loan Amortization Schedule Template
Download Loan Amortization Schedule Excel Template
Track payments for a business loan, mortgage or other type of loan with this amortization schedule template. You can see how payments are applied to interest and principal, as well as the remaining balance on the loan.
Bill Payment Schedule Template
Download Bill Payment Schedule Excel Template
This bill payment schedule shows when each bill is due and the monthly total spent on bills. Keep track of where your money is going each month, and make sure your bills get paid on time.
Weekly Planner Template
Download Weekly Planner Excel Template
This weekly planner template makes it easy to see your week at a glance, with room for notes and priority tasks. This is a simple choice if you’re looking for a free, printable planner. Keep track of birthdays and events, create a to-do list, and plan for each day of the week.
Weekly Assignment Schedule Template
Download Weekly Assignment Schedule Excel Template
Stay on top of multiple assignments with this weekly assignment schedule template. The simple layout makes it easy to plan your week or create a weekly project calendar for your team.
Student Schedule Template
Download Student Schedule Excel Template
School days just got a little easier. Students can plan their weekly schedules with this simple template, keeping track of class times, extracurricular activities, a work schedule, or any of the important aspects of a busy student life.
Weekly College Schedule Template
Download Weekly College Schedule Excel Template
If you’re a college student with a busy weekly schedule, use this template to stay organized and keep track of classes, study groups, events and other activities. Organize your college schedule by time, day and priority.
Class Schedule Template
Download Class Schedule Excel Template
All students can benefit from a weekly class schedule template. It’s easy to plan for the week and create a daily routine based on a class schedule. Create time for studying, schedule meal times, and add any other important weekly obligations.
Weekly Homework Schedule Excel Template
Download Weekly Homework Schedule Excel Template
This homework schedule template may not keep you from procrastinating, but it will help you stay organized throughout the week. Track your homework assignments for each class, and record which items have been completed.
Sports Schedule Template
Download Sports Schedule Excel Template
This sports schedule template is a roster and schedule in one. Coaches can easily access contact information for team members, schedule game days, and keep track of league teams.
Weekly Chore Schedule Template
Download Weekly Chore Schedule Excel Template
Assign household chores to family members or housemates for each day of the week. This weekly chore schedule template shows morning and evening chores in a basic format that’s easy to read. Doing chores may not always be fun, but using a template can help ensure they get done.
Weekly Schedule Template for Word
Download Weekly Schedule Template, Sun-Sat for Word (landscape)
Download Weekly Schedule, Sun-Sat for Word Template (portrait)
Download Weekly Schedule, Mon-Sun for Word Template
Download Weekly Schedule, Mon-Sat for Word Template
Weekly Schedule Template, Sun-Sat for Word (landscape) : If you need a full 24-hour schedule, this weekly template shows every hour for each day of the week. This template is printable in landscape format and can be easily adjusted to accommodate your schedule.
Weekly Schedule Template, Sun-Sat for Word (portrait) : This weekly schedule template also shows a full 24-hour cycle for each day of the week, and is printable in portrait format.
Weekly Schedule Template, Mon-Sun for Word: Plan your days from 8:00 a.m. to 6:00 p.m. with this free weekly schedule template in Word format. This template shows a full week, starting with Monday.
Weekly Schedule Template, Mon-Sat for Word : This blank weekly schedule template offers simplicity and flexibility. Plan your week from Monday to Saturday using whatever time intervals suit your needs.
Weekly Agenda Template for Word
Download Weekly Agenda Word Template
Review project schedules and goals, track ongoing action items, address new agenda items, and plan for future meetings with this weekly agenda template. If you have a recurring weekly meeting, this free template is an easy way to organize your weekly agenda and provide meeting notes to team members.
Improve Weekly Scheduling Efforts with Real-Time Task Management in Smartsheet
The ability to view and access schedules and task lists from anywhere, on any device, is key to balance workloads and ensure no task is missed. That’s why it’s essential to find a tool that makes it easy to view, track, and manage the details of your schedules, to-do lists, and agendas no matter if you’re in the office or on the go.
Smartsheet is an enterprise work execution platform that is fundamentally changing the way businesses and teams work. Over 74,000 brands and millions of information workers trust Smartsheet to help them accelerate business execution and address the volume and velocity of today's collaborative work.
The familiar Smartsheet interface that is designed for how people actually work leads to rapid and broad adoption across your organization. Use Smartsheet to gain real-time visibility into task lists and schedules, and then access and manage them from anywhere, at any time. Share schedules with internal and external team members, to improve collaboration and ensure that deadlines are met.
Try Smartsheet and discover how you can maximize your task management efforts, today.
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Create An Excel Schedule Template in Minutes
Discover how you can quickly set up a schedule to manage time and track tasks with a template.
Jan 30, 2023
Free and customizable work schedule templates for business use
Maximize you and your team's productivity and time management with these 11 templates and calendars made to meet your human resources needs.
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Daily schedule templates to plan you day and manage your time
Stay on track with these daily templates. From making to-do lists to employee schedules, these are perfect for every personal and business situation.
Discover how you can maximize your weekly task management efforts.
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How To Create And Use A Simple Revision Timetable You Will Stick To [FREE TEMPLATE]
An exam revision plan can keep students accountable and on task. However, with so many exams to prepare for, creating your own revision timetable or study planner can be daunting. Revision timetable templates can be useful in reducing exam stress and maximising preparation.
As part of the development of our GCSE maths revision resources, we’ve also been looking at what additional support we can give teachers and students in how to revise for GCSE .
In this article, we will look at revision timetables and what a good weekly timetable should look like, as well as provide some revision templates and checklists.
What is a revision timetable
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Use this free revision timetable template to help your students plan their GCSE revision. Includes revision tips and what to include in a revision timetable to ensure you're prepared for the exam.
One of the outcomes of this was a free revision timetable template which you can download straightaway if you know your students need it.
If you think you or they will need more persuading, read on!
A revision timetable is a tool for managing study time and exam preparation. Your revision timetable will include a study plan or day-by-day breakdown of the content you intend to cover in each revision session. It may also include an exam timetable for the GCSE 2023 dates, dates of mock exams and any after school group study sessions.
Stay updated for 2024 GCSE season Join our email list to be alerted to any new changes to GCSE maths exams in 2023. We’ll also be revising the GCSE dates for 2024 as soon as any changes are confirmed, as well as reviewing the contents of each of the GCSE maths papers in 2024 and taking a good look at the GCSE results 2024 in August.
Revision timetables help students to know what, when and how to revise . They are an important revision technique for GCSE revision, A-Level revision and revision for any other exams beyond that.
Revision timetables give students control. They allow you to plan your time effectively and track the material you’ve covered. Rather than confronting a whole textbook or your note-taking books at once, a revision timetable breaks up the modules to cover each day, maximising your revision time. A revision planner or timetable is also specific to your specific needs and learning gaps, so you choose how much time you need to spend on individual topics. Some content you’ll know already by heart and can skip through relatively quickly but others you may need to keep revisiting over the course of your revision period.
It needs to be flexible
Though students should try to stick to their revision timetable as closely as possible, remember that it is not set in stone. One day you may be tired, or feeling unwell and you may not cover all of the content that you hoped to that day. In this case don’t panic. Simply make a note at the end of the day what topics you will need to come back and revisit.
It may need to be adapted to fit changing needs
On the other hand, students may find that the original revision timetable that they created at the beginning of the revision period just isn’t working and that’s ok. A revision timetable is supposed to help with your own revision and if it’s not, simply adapt it.
It needs to be realistic
That being said, when you set about creating a revision timetable it’s important to be realistic and avoid cramming. Nobody can revise for six hours a day with no breaks for four months straight. We all need to take small yet frequent breaks to digest information, rest and stay sane! For example, consider working for thirty minutes and then taking a ten minute break to get a drink or take a walk, before sitting back down to study some more.
Your revision timetable should give you a sense of achievement each day when you complete a topic, not overwhelm you and make you feel behind. So break your revision down into achievable and digestible chunks to give yourself some small wins.
There are a few different ways to design your revision timetable. Some students may include all of the subjects that they are studying for all on one revision timetable, other students may have a unique timetable for each individual subject.
Before you start creating your revision timetable first think about:
- What grade do you hope to achieve?
- What grade are you currently working at?
- What are your stronger/weaker subjects?
- What are your stronger/weaker topics?
- What gaps do you need to fill to achieve your desired results for each subject?
Design your timetable in whatever way is best for you. You could use software like Excel if you would revise better with your own planner. Or you can download our free revision timetable templates below.
How to divide up content on your revision timetable
Once you’ve decided on how many revision timetables and what are your aims, you’ll have to think about dividing up the revision content into a weekly schedule. Some things to consider:
- How much time do you have before exams?
- What are your priority subjects and topics? What subjects/topics are you most and least confident about?
- How will you break each subject into topics?
Third Space Learning’s online one-to-one revision tuition uses diagnostic testing to help students and teachers to identify the gaps in maths learning. Our programme is then tailored specially to the needs of each individual student to plug these gaps. Using worked examples and exam style questions, our online GCSE revision tuition aims to help students to prepare for the exams as well as give them confidence going into the exams.
Interleaving your revision
As you break up topics and organise your revision time, it’s good to consider interleaving. Interleaving is an approach that involves mixing up and cycling through topics a few times, before coming back to older topics you may have revised less recently.
For example, rather than spending a whole week revising nothing but graphs and then setting that aside once the week is done, never to be touched again, spend some time each day on a number of topics, going back the following week to review what you revised previously.
5 things you need to make time for in your revision timetable
After you’ve divided up your time, next you will need to think about what you will do in each revision session planned out on your revision timetable. Here are some revision tips on what to do make time for:
- Active learning
- Making and reviewing flashcards
- Practice questions
- Exam questions
- Past papers
Active learning involves going through the syllabus content, studying and learning anything that may have been missed or where there’s a lack of understanding.
Flashcards can be an effective revision tool. Though premade flashcards are available for purchase it is often best to make your own as the very act of creating the flashcards will help in your revision.
Once the flashcards have been written you can then use them to test yourself, splitting the flashcards up into those you answered correctly and those that you need to revisit.
Practice questions and GCSE maths questions with worked answers can be very useful in demonstrating how to answer specific types of questions. The exam boards may produce worked example questions, your teacher may go through some in class and they can also be found online such as on YouTube.
Reviewing past exam questions is crucial to understanding the dynamics of the exam. Looking at exam questions will help you to know what to expect on exam day and can even give an indication on what will and may not appear on the actual exam.
Revision top tip: although it may be unpleasant, it is important to do past exam papers, in exam conditions. Getting familiar with the types of questions on the exam and how marks are awarded is crucial to developing good exam techniques .
Don’t worry, you don’t have to do a whole paper in one go, but do think about completing 10-20 questions in exam conditions, timed. Doing this will help you to feel more comfortable on exam day, and of course, help with your revision.
Third Space Learning wants to help you succeed and so we’ve created a printable, blank GCSE revision timetable template for you to personalise and adapt to your needs. This study timetable template can be used across GCSE exam boards (AQA, Edexcel, OCR, SQA, WJEC) to act as a daily planner to guide your revision.
Free revision timetable template and how to use it
Third Space Learning’s revision timetable template is a short, though we hope, valuable resource which can be photocopied as many times as required. Students can also download, for free, this planner template and fill it in to match their needs.
In this resource, the first page is a blank revision timetable, the second is an example of what a completed one might look like.
You can actually use this method for all GCSE subjects, though the example provided is of maths as that is where our expertise lies as maths intervention practitioners.
How to use the revision timetable template
- Start with a list of 5-6 topics that need to be revised, preferably identified from past papers, but with teacher guidance if necessary. If your school buys into any online services offering diagnostic testing, this can be another way to come up with a shortlist of key topics. For example all students who receive Third Space Learning’s online tuition sit an initial diagnostic test to establish their learning gaps in maths.
- Use this list of topics to then create a revision cycle. For example, students might do 10 minutes of Pythagoras and 10 minutes of simultaneous equations on Monday, then 10 minutes of index laws, followed by 10 minutes of surds on Tuesday, and so on, varying the topics throughout the week.
- At this stage of initial revision, read through class notes and any relevant revision guide notes and then work through step-by-step examples from memory.
- Incorporate regular flashcard review to ensure key formulae are well memorised. Aim to do this weekly.
- When the student feels confident in their understanding, the next iteration of topic revision could be working through a topic-based worksheet. Third Space Learning offers a wide range of free topic-based GCSE maths worksheets and GCSE revision mats , with skills practice, applied questions and exam questions.
- Once students are confident with the topic, they can use their folder of past papers and find similar exam questions to attempt – or find questions that they have previously answered incorrectly to correct.
- Timings are flexible depending on students’ needs. For example, some might prefer to work with 15 or 20 minute slots, or have commitments on particular nights of the week. This is a suggested programme and can be adapted to individual needs.
- Closer to the exam – probably around February half term – encourage students to use their revision time to complete a practice paper every week – this can be tied into review in class.
- Encourage students to review their own work using mark schemes, or access tutorials/walkthroughs on YouTube if they are completely stuck.
- As students complete papers, they will continue to identify topics (hopefully now fewer!) which are need to be addressed in another cycle of revision as described above.
GCSE exams will not be the last time that students will have to revise content. Whether it’s A-Levels, university exams, professional qualifications or even driving tests, the revision skills that students gain preparing for during the GCSE exams will be useful throughout their life. For this reason, it’s important to take this opportunity to develop robust revision skills and we hope that this revision timetable template can help with that.
Do you have students who need extra support in maths? Every week Third Space Learning’s maths specialist tutors support thousands of students across hundreds of schools with weekly online 1-to-1 lessons and maths interventions designed to plug gaps and boost progress. Since 2013 we’ve helped over 150,000 primary and secondary students become more confident, able mathematicians. Find out more about our GCSE Maths tuition or request a personalised quote for your school to speak to us about your school’s needs and how we can help.
Personalised one to one maths tutoring to help Year 10 and 11 students build confidence and familiarity with GCSE maths-style questions.
FREE GCSE maths practice papers (Edexcel, AQA & OCR)
8 sets of free exam practice papers written by maths teachers and examiners for Edexcel, AQA and OCR.
Each set of exam papers contains the three papers that your students will expect to find in their GCSE mathematics exam.
Weekly Planners in PDF Format
- Weekly schedules
- Weekly calendars 2023 (dated, 1 page for every week of the year)
- Other planners: hourly · daily · monthly · quarterly · yearly
- Other calendars for 2023: monthly · quarterly · yearly
- Multi-year calendars: split year · school year · academic year · fiscal year · two years · three years
- Weekly planner templates in other languages: Spanish · French · German
- Weekly planner templates in other file formats: Word · Excel · PDF
Weekly planners in landscape orientation (15 templates)
Template 1: Weekly planner landscape, minimalist design
- page orientation: landscape (horizontal)
- minimalist design
- free to download, easily printable
Template 2: Weekly planner landscape, no time markings
- page orientation: landscape (horizontal), days at the top
- no time markings so can be used very flexibly
- for creating weekly lists of all kinds, weekly diet plans, weekly school planners and many other uses
Template 3: Hourly weekly planner landscape, 1 hour intervals
- blank weekly planner by the hour, covering 18 hours from 6 a.m. to 12 a.m. (midnight) in one-hour intervals
- handy for planning all kinds of weekly activities
Template 4: Half-hourly weekly planner landscape, 30-minute intervals
- blank weekly planner covering 18 hours from 6 a.m. to 12 a.m. (midnight) in 30-minute intervals
- days lined for easy use as hourly planner, daily planner or for weekly appointment scheduling
Template 5: Hourly weekly planner landscape, 6 columns, Monday start
- week starts on Monday
- blank weekly planner with hour markings for Monday through Friday, covering 18 hours from 6 a.m. to 12 a.m. (midnight) in one-hour intervals
- Saturday & Sunday share one column and have no time markings
Template 6: Weekly planner landscape, 2 columns, in color
- week divided into 2 columns and 4 rows (7 days and a notes section)
- every day in a different color ("rainbow planner")
- with ample space for notes under each day - great for a weekly to do list, to create a weekly meal plan or as a weekly family planner
Template 7: Weekly planner landscape, 2 columns, lined
- week divided into 2 columns (7 days and a notes section)
- days lined - use as daily to do list, weekly daily planner or check list
Template 8: Weekly planner landscape, 3 columns, Monday start, lined
- week divided into 3 columns, starts on Monday
- days lined - use as weekly expenses planner, to plan the weekly budget or as a weekly bill planner
Template 9: Weekly planner landscape, 4 columns, in color
- week divided into 2 rows and 4 columns (7 days and a section for notes or weekly quotes)
- with ample space for notes to use as weekly diary, routine planner or revision planner
Template 10: Weekly planner landscape, 4 columns, lined
- days lined - use as weekly to do list, to write down weekly goals or as a weekly menu planner
Template 11: Weekly appointment planner landscape
- days arranged horizontally
- appointments can be scheduled in 15-minute intervals between 9am and 6pm
- also handy for planning business meetings or as a weekly productivity planner
Template 12: Weekly appointment planner landscape, 5-day week
- for a 5-day week (Monday through Friday)
- appointments can be scheduled in 15-minute intervals for 10 hours between 8am and 6pm (last appointment at 5.45pm)
Template 13: 2-week planner landscape, minimalist design
- two weeks at a glance, stacked above each other
Template 14: 2-week planner landscape, days vertically
- two weeks at a glance, side by side
- days arranged vertically
Template 15: 2-week appointment planner landscape
- appointments can be scheduled in half-houly intervals between 9am and 6pm
- also handy for planning business meetings and other activities
Weekly planners in portrait orientation (11 templates)
Template 16: Weekly planner portrait, minimalist design
- page orientation: portrait (vertical)
Template 17: Weekly planner portrait, time planning layout
- page orientation: portrait (vertical), days at the top
- blank weekly planner by the hour, covering 18 hours from 6 a.m. to 12 a.m. (midnight) in 30-minute steps
- for employee scheduling, revision planning or as productivity planner
Template 18: Weekly planner portrait, simple time planning layout
- simple time planning layout, covering 18 hours from 6 a.m. to 12 a.m. (midnight) in one-hour steps, with time markings at either side
- use it to create weekly payment or budget plans, a weekly house cleaning plan or for other activities repeating regularly through the week
Template 19: Weekly appointment planner portrait, 5-day week
- appointments can be scheduled in 10-minute intervals for 9 hours between 9am and 6pm (last appointment at 5.50pm)
Template 20: Weekly planner portrait, days vertically
- page orientation: portrait (vertical), days down the left side, list design (days arranged vertically)
- with ample space for notes - great for a weekly to do list, to plan the weekly dinner menu or for the weekly grocery shopping
Template 21: Weekly planner portrait, 2 columns, Monday start, lined
- week divided into 2 columns, starts on Monday
- days lined - use as weekly lesson planner, student planner or teacher planner
Template 22: Weekly planner portrait, 2 columns, in color
- with ample space for notes - great for a weekly lesson planner, as a weekly lunch planner or for a weekly journal
Template 23: Weekly planner portrait, 2 columns, lined
- with ample space for notes - handy for a weekly to do list, to write down weekly goals, as a weekly food planner or for weekly recipe ideas
Template 24: Weekly box planner portrait, Monday start
- days arranged in 3 columns and 3 rows, forming a pattern of 2 overlapping diamonds
Template 25: 2-week planner portrait, minimalist design
- use it as a bi-weekly workout, fitness or exercise planner, among other uses
Template 26: Weekly planner on 2 pages portrait, time planning layout
- 1 week displayed across 2 pages
- time planning layout (days divided into one-hour intervals)
- 4 columns per page for the 7 days of the week and a column for notes on the second page
- great for weekly life planning or as a weekly activity tracker