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Organize your work and life, finally.

Become focused, organized, and calm with Todoist. The world’s #1 task manager and to-do list app.

30 million+ people and teams trust their sanity and productivity to Todoist

Clear your mind

The fastest way to get tasks out of your head.

Type just about anything into the task field and Todoist’s one-of-its-kind natural language recognition will instantly fill your to-do list.

Focus on what’s important

Reach that mental clarity you’ve been longing for.

Your tasks are automatically sorted into Today, Upcoming, and custom Filter views to help you prioritize your most important work.

You reached #TodoistZero!

Get it all done

Where work and personal tasks can finally coexist.

Tons of tasks, just one app. With workspaces, your personal, work, and team tasks can all live harmoniously under the same roof. (Sigh of relief).

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In it for the long haul

A task manager you can trust for life

We’ve been building Todoist for 16 years and 282 days. Rest assured that we’ll never sell out to the highest bidder.

30+ million

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Gain calmness and clarity with the world’s most beloved productivity app

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The best platform for cross-functional work

Want to drive efficiency across your organization? Asana is flexible and easy for all teams to use, so you can deliver quality work together, faster.

Want more efficiency in your organization? Asana is easy for all teams to use, so you can deliver quality work, faster.

80% of Fortune 100 companies use Asana

See how different departments use Asana

• Company-wide

Meet campaign goals

Why companies choose Asana

The only platform with goals built in.

See related tasks, collaborators and progress to quickly achieve business goals.

Rated best for cross-team collaboration

Asana is rated as a leader in work management by industry experts.

Simple adoption, with less downtime

Get tailored support to help your teams easily migrate existing data and adopt Asana.

Manage complex work easily

Connect what needs to get done, who's doing it, and by when.

Content Development

In-progress, review-ready.

Organize and assign tasks. With lists, teams see immediately what they need to do, which tasks are a priority, and when work is due.

See how work maps out over time. Manage dependent, overlapping, and unscheduled tasks—and create plans your team can count on.

Make it easy for your team to focus on tasks currently at hand. Define each stage of work to see what’s important and where things are getting stuck.

Prioritize revenue-driving work

Asana helps you organize complex work across teams to drive business outcomes.

Automate your workflows

Put tasks on autopilot like assigning work, setting due dates, and more.

Streamline your reports

Get real-time insights into progress for any workstream.

Manage your intakes

Make it easy to collect information and triage incoming requests.

Connect work to purpose

Manage risks and dependencies on company goals for better collaboration with leadership.

Connect your tools to Asana

We have more than 200+ integrations , so you can use your favorite work tools to communicate, collaborate, and coordinate work in one place, from start to finish.

Microsoft Teams

Google sheets, adobe creative cloud, google calendar, google drive, microsoft power bi.

Explore the features that help your team succeed

Meet trello.

Trello makes it easy for your team to get work done. No matter the project, workflow, or type of team, Trello can help keep things organized. It’s simple – sign-up, create a board, and you’re off! Productivity awaits.

Take a page out of these pre-built Trello playbooks designed for all teams

Our product in action.

Use case: Task management

Track progress of tasks in one convenient place with a visual layout that adds ‘ta-da’ to your to-do’s.

Use case: Resource hub

Save hours when you give teams a well-designed hub to find information easily and quickly.

Use case: Project management

Keep projects organized, deadlines on track, and teammates aligned with Trello.

For individuals or small teams looking to keep work organized.

Compare plans & pricing

Whether you’re a team of 2 or 2,000, Trello’s flexible pricing model means you only pay for what you need.

Learn & connect

View your team’s projects from every angle.

Automate tasks and workflows with Butler automation.

Power up your teams by linking their favorite tools with Trello plugins.

Give your team a blueprint for success with easy-to-use templates from industry leaders and the Trello community.

Integrations

Find the apps your team is already using or discover new ways to get work done in Trello.

Marketing teams

Whether launching a new product, campaign, or creating content, Trello helps marketing teams succeed.

Product management

Use Trello’s management boards and roadmap features to simplify complex projects and processes.

Engineering teams

Ship more code, faster, and give your developers the freedom to be more agile with Trello.

Design teams

Empower your design teams by using Trello to streamline creative requests and promote more fluid cross-team collaboration.

From hitting revenue goals to managing workflows, small businesses thrive with Trello.

Remote teams

Keep your remote team connected and motivated, no matter where they’re located around the world.

Read though our use cases to make the most of Trello on your team.

For teams that need to manage more work and scale collaboration.

Best for teams up to 100 that need to track multiple projects and visualize work in a variety of ways.

Everything your enterprise teams and admins need to manage projects.

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Our easy to follow workflow guide will take you from project set-up to Trello expert in no time.

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The complete guide to setting up your team for remote work success.

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See how businesses have adopted Trello as a vital part of their workflow.

The sky's the limit in what you can deliver to Trello users in your Power-Up!

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Need help? Articles and FAQs to get you unstuck.

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Discover Trello use cases, productivity tips, best practices for team collaboration, and expert remote work advice.

Trello brings all your tasks, teammates, and tools together

Keep everything in the same place—even if your team isn’t.

A productivity powerhouse

Simple, flexible, and powerful. All it takes are boards, lists, and cards to get a clear view of who’s doing what and what needs to get done. Learn more in our guide for getting started .

Trello boards keep tasks organized and work moving forward. In a glance, see everything from “things to do” to “aww yeah, we did it!”

The different stages of a task. Start as simple as To Do, Doing or Done—or build a workflow custom fit to your team’s needs. There’s no wrong way to Trello.

Cards represent tasks and ideas and hold all the information to get the job done. As you make progress, move cards across lists to show their status.

Trello in action

Workflows for any project, big or small

Project management.

Keep tasks in order, deadlines on track, and team members aligned with Trello.

Empower your team meetings to be more productive, empowering, and dare we say—fun.

Onboarding to a new company or project is a snap with Trello’s visual layout of to-do’s, resources, and progress tracking.

Task management

Use Trello to track, manage, complete, and bring tasks together like the pieces of a puzzle, and make your team’s projects a cohesive success every time.

Brainstorming

Unleash your team’s creativity and keep ideas visible, collaborative, and actionable.

Resource hub

Save time with a well-designed hub that helps teams find information easily and quickly.

No need to start from scratch. Jump-start your workflow with a proven playbook designed for different teams. Customize it to make it yours.

See work in a whole new way

View your team’s projects from every angle and bring a fresh perspective to the task at hand.

Hit deadlines every time

From weekly sprints to annual planning, Timeline view keeps all tasks on track. Quickly get a glimpse of what’s coming down the pipeline and identify any gaps that might impede your team’s progress.

Learn more about Timeline view

Stay on top of tasks

Start each day without any surprises. Whether scheduling an editorial calendar or staying on top of to-dos, Calendar view is like a crystal ball giving you a clear vision of what work lies ahead.

Learn more about Calendar view

Powerful ways to grow

Do more with Trello

Trello’s intuitive features give any team the ability to quickly set up and customize workflows for just about anything.

Connect the apps your team already uses into your Trello workflow or add a Power-Up to fine-tune your specific needs.

Butler Automation

No-code automation is built into every Trello board. Focus on the work that matters most and let the robots do the rest.

Trello Enterprise

The productivity tool teams love, paired with the features and security needed for scale.

[Trello is] great for simplifying complex processes. As a manager, I can chunk [processes] down into bite-sized pieces for my team and then delegate that out, but still keep a bird's-eye view.

Joey Rosenberg

Global Leadership Director at Women Who Code

75% of organizations report that Trello delivers value to their business within 30 days.

Whether someone is in the office, working from home, or working on-site with a client, everyone can share context and information through Trello.

Sumeet Moghe

Product Manager at ThoughtWorks

81% of customers chose Trello for its ease of use.

We used Trello to provide clarity on steps, requirements, and procedures. This was exceptional when communicating with teams that had deep cultural and language differences.

Jefferson Scomacao

Development Manager at IKEA/PTC

74% of customers say Trello has improved communication with their co-workers and teams.

Trello priced your way.

Trusted by millions, Trello powers teams all around the world.

Free for your whole team

For individuals or teams looking to organize any project.

Per user/month if billed annually ($6 billed monthly)

For small teams that need to manage work and scale collaboration.

Per user/month if billed annually ($12.50 billed monthly)

For teams that need to track and visualize multiple projects in several ways, including boards, timelines, calendars, etc.

Per user/month - billed annually ($210.00 annual price per user)

For organizations that need to connect work across teams with more security and controls.

Join over 2,000,000 teams worldwide that are using Trello to get more done.

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28 Best (and free) Task Management Software to Help You at Work

Are you looking for free task management software? We know that it can sometimes feel different using tools to manage your tasks, instead of old-fashioned ways such as writing what you need to do on paper. And we also know that with so many options on the market, it becomes a hard task to choose what’s best for your business.

But don’t worry, this article will guide you through the top 28 tools that can help you manage your work with tasks. You are going to understand what task management is and understand why it’s essential to give some of these different software a chance to help you out in your day-to-day.

What is task management?

Task management is an essential part of work projects and for most of our personal lives too. Some people may think that it is just controlling their daily to-dos with checklists. But no.

Since your tasks are the building blocks of plans, projects, and whatever is necessary to keep life in order, managing them requires a few steps. The main steps are tracking, adding deadlines, and delegation, when it comes to collaboration inside teams.

That’s why notepads, pens, or even spreadsheets aren’t enough for more complex contexts anymore. These solutions are too simple when you need to collaborate with other people or organize your to-dos in a way you can easily track their progress.

Task management software is built specifically for the purpose of improving your experience while managing your to-dos, and they are essential for people who want to organize your work and enhance your productivity.

Why use a task management tool?

There are many benefits of switching from a simple way of listing your tasks on software:

Organize workload

Usually, information is split into many channels, and you are always switching between tools to figure out your tasks. It decreases your productivity and makes you lose a lot of time. By managing your tasks in just one software, you can easily keep your workload organized, gathering all the information necessary to work on them.

Facilitate team collaboration

Many tasks need to be assigned to other people, and for that action, you need to take many steps when you don’t have a specific tool. On task management software, you are just one click away from sending a task with its details to a teammate.

Track work progress

Without a due date and development stages, it becomes challenging to track your performance in a project. A task manager will provide features to help you meet the deadlines, and make clear what are the next steps for a particular task.

28 best free task management software

Here is a complete list of the best task management software in the market, for both individuals and teams, with their respective features. All of them have free versions, some with limited, but functional features to manage tasks.

Most of these task management freemium tools are more suitable for individuals, freelancers, small teams, and businesses. Check out our top 28 task management tools so you can analyze the pros and cons and make the best choice.

You can quickly navigate between them to see further details:

• MeisterTask
• HubSpot Task Manager

✅ Superpower Gmail into a Task Management Software .

Is DragApp for you? If you’re constantly using Gmail, Google Workspace, or lots of your tasks are received as email, bringing your management of tasks into Gmail may be the way to go. Give it a try and see if it fits with your (or your team’s) workflow.

DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.

It is the only software on this list that works inside Gmail . After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back-and-forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.

Everything inside your Drag boards is customizable. First, there are two views available: Kanban and List. So you can choose the one that better suits the way you need to handle your tasks inside a board.

You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary for a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.

Drag is forever free for individuals and teams of up to 3 users, with essential, but limited features. Still, it is functional, and it can be of great help in organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 per user/month.

Main features:

• Shared boards (for emails and tasks)
• Integrations (Google Groups, Google Calendar, Zapier)
• Collaboration (eg. assignments, shared labels, internal team chat)
• Productivity (eg. checklists, notes, due dates, sort & filter)
• Workflow (eg. email templates, custom fields, reports & analytics).

2. MeisterTask

This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time. It offers a free version that small teams can benefit a lot from, but its paid plans start at $8,99 per month.

• Up to 3 projects
• Unlimited project members
• Customizable project boards
• Import from Asana, Trello, Wunderlist
• File attachments up to 20 MB per file
• Mobile apps
• Email support
• Time tracking
• Task from emails

Tasks in Nifty can be managed in two views either a typical kanban board that can be portrayed in dark mode, light mode, or classic mode or teams can use the list view to provide a more rigid approach in the form of a modern spreadsheet. On its free plan, Nifty also enables time tracking and custom fields on tasks to provide an optimal experience.

The free version of Nifty enables access to unlimited team members and expands to only paying for what you actually end up using so admins can avoid overpaying.

Main Features:

• Recurring tasks 
• Calendar integration
• Custom fields
• Collaboration
• Unlimited Team Members

If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.

The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $4 per month on the annual plan.

• Up to 80 active projects
• Recurring due dates
• Sections and subtasks
• Task delegation
• Integrations

5. Clockify

Since it works across devices (with a Chrome extension, an app, and a desktop version, along with a web one), Clockify is very easy to use. You can manually track your work, create timesheets for approval, generate reports, and estimate the cost and length of any project.

Managers can use Clockify to distribute shifts, set up time off, and approve any changes. There is a calendar view, a project view, and a team view. The free version has unlimited users and all tracking features. From there, you can upgrade from $3.99/user/month for billing and more customization features.

• Team assignments
• Project estimates
• Auto tracker
• Billable rates

It has one single screen, with everything you need to manage a project in just one place. It’s possible to arrange your tasks by due date, team, or plan, as well as assign them to other teammates.

The free version fits the needs of small teams (up to 5 members), and individuals. One striking aspect of this freemium is the unlimited number of tasks and projects that can be created. For bigger teams that need more complex features, the prices start at $5 per user per month.

• Task management
• Document storage
• Shared calendar
• Mobile apps for iOS and Android

7. Basecamp

The freemium version of Basecamp is called Personal, ideal for students, freelancers, personal projects, and similar types of light uses. You can have up to 20 users and three projects on your free account. But if you need an upgrade, the price is $299 per month for unlimited users.

• To-to lists
• Schedule with a calendar
• Share your documents and files
• Recurring tasks
• My stuff- for your individual work
• 1Gb storage space

Turn Gmail into Task Management Software (for Free).

• 2.5x faster email responses.
• 20 hours less spent per month, per team member.
• 40% more deadlines achieved and happier teams.

Besides being a task management solution, TaskQue allows you to manage the resources of projects.

The free plan is great for teams with up to 10 people and offers a 5Mb Attachment limit and 1Gb of space. If you need to upgrade to the business plan to have access to more features, you will pay $5 per user/month.

• Automatic task assignment
• Recursive task
• Workflows & Templates
• Task Comments
• Calendar view
• Quick Insights
• Integrations with third-party tools

You can make your projects more flexible and custom-built, although Trello may be better for simple workflows.

Trello’s freemium plan provides some unlimited features. But in case you opt for more advanced functionalities, the paid plans start at $5 per user per month.

• Unlimited Personal Boards
• Lists (unlimited)
• Cards (unlimited)
• 10 Team Boards
• Attachments
• Android iOS mobile apps
• Simple automations

Wrike offers a free task management plan, ideal for up to 5 users. If your team has more people, you may want to upgrade to a paid plan, with prices starting at $9.80 per user/month.

Main Features

• Task Management
• File sharing
• Real-time Activity Stream
• Spreadsheet view
• Integrations with Google Drive, Dropbox, Box, MSFT Office 365 and OneDrive
• Desktop & mobile apps
• 2Gb of storage

11. ProProfs Project

ProProfs Project is an all-in-one task management software . It offers solid features such as task prioritization, instant messaging, and file-sharing that let you run multiple projects simultaneously. You can track milestones in real-time and ensure that the project progresses at the desired pace. Besides, you can track and manage your team’s workload with the tool’s customizable workflows.

ProProfs offers an intuitive dashboard that allows you to collaborate with people across teams and departments. Also, with insightful project reports to back you up, you can identify and fix any gaps if needed.

The free 15-day trial version of ProProfs offers robust features to help you deliver multiple projects successfully. Its paid plans start from $2 per user per month.

• Workload management
• Task prioritization
• Task automation
• Instant messaging
• Real-time alerts and notifications
• Seamless document sharing
• Gantt charts and Kanban boards

The free version offers all the functionalities to manage your tasks. In case you want to unlock more features, you can upgrade to a paid plan. The prices start at $11.20 per month in the annual program.

• Apps and workspaces
• Mobile Apps

For now, Quire is entirely free, with all its features available. They offer a forever-free plan and 3 paid plans ranging from $7.65 to $19.95 per user/ month.

• Gantt Chart
• Multiple Assignees
• Teamwork in real-time
• Health Stats
• Apps for iOS and Android

14. Freedcamp

You can also share and assign your to-dos, upload files, and join in discussions with team members inside the tool. Moreover, you have a calendar view that displays all tasks, milestones, and events of your projects.

Freedcamp’s free plan offers all the core features. If you need additional ones, such as start dates for tasks, issue tracker, project templates, and Gantt charts, the prices start at $2.49 per user/month.

• Calendar overview
• Upload files
• Discussions

It presents a variety of features for project and task management, suitable to an individual or a team. You can create tasks, and assign them to other teammates. Also, you can have checklists, manage priority, repeat tasks, get notifications, use task timers, set due dates, and other essential features for collaboration while managing your complex projects.

nTask’s free version offers a limit of 5 members but with unlimited workspaces and tasks. If you need more in-depth features, the paid plans start at $3/user/month.

• 100 MB Storage
• 5 Members per Team
• Unlimited Workspaces
• Unlimited Tasks
• Issues Tracking

It is possible to organize your to-do’s in lists and projects, color tagging them to categorize and set priorities. You can add notes, subtasks, due dates, and attachments to make your tasks thorough before assigning or sharing them with teammates. It also has a calendar to display your events and tasks straightforwardly.

Any.Do’s free plan offers enough features for personal and team use. An upgrade to a more customizable version costs $3/user per month, billed annually.

• Daily planner

Asana’s interface is easy to use and flexible, which makes it possible for teams that need to work with different assortments. It allows you to follow almost every stage of your projects. You can also coordinate all your groups and assign work effortlessly inside this software.

In case you may be wondering if Asana is free, now you found your answer. Its free deal is suitable for individuals, freelancers, or teams that are just getting started with project management software. For an upgrade of features, the prices start at $10.99 per user per month.

• Unlimited tasks and projects
• Unlimited activity log
• Collaborate with up to 15 teammates
• List, board, and calendar view projects
• Assignee and due dates
• iOS and Android mobile apps
• Time tracking with integrations
• Unlimited file storage

18. Bitrix24

When it comes to online task management, you can expect to have a wide range of features such as an interactive Gantt chart view, task dependencies, and reports.

The freemium version of Bitrix is unlimited, offering all the core features, including the ones for task management. For special features, you can purchase plans with prices starting at $49 per month.

• Tasks and projects
• Integration with CRM, workflows, calendar, and drive
• Mobile functions for iOS and Android
• Project Kanban
• Task time tracking

19. Infolio

One key feature is the built-in chat, to help teams keep connected and communicate in the same place where their projects take over. Moreover, it is possible to add project notes, web links, documents, and images inside the boards.

Infolio’s free plan includes all the standard features, and only the storage space is limited. For a space upgrade, the paid plan is 4.99 per user per month.

• Unlimited projects, team members, boards, and spaces
• Cloud services integrations
• All the features you can eat
• 1GB storage

It offers a Kanban board to help you visualize and handle your tasks through their several stages. Moreover, you can track tasks and add deadlines, with a timeline feature to manage task dependencies.

Wimi is free for up to 3 users with 8 workspaces and 10Gb of storage space. If you have a bigger team, it may be necessary to acquire a paid plan that starts at $15 per month.

• Document Management
• Shared Calendars
• 100+ Integration

Notion is a customizable database and project-tracking app. It can be used by individuals and teams as a free task management software. Notion was developed to enhance productivity, take notes, manage personal tasks, and create timelines for launches and new ideas. With ready-to-use and interchangeable templates, you can build a team dashboard according to your needs.

The pages offer multiple views, such as calendars, timelines, Kanban boards, assignments by team members, etc. This means you can build a project and then switch between each one as a way to understand the progress better. Notion also works as your company’s hub: You can create a wiki for all available knowledge, set up meeting agendas, divide projects into tasks and subtasks, and much more.

There’s a free version for individual users which allows for 10 guests. For bigger teams, there are plans starting at $8/user/month, with more tools added, such as unlimited file upload, bulk export, and longer page edit history.

• Multiple pages
• Customizable templates
• Page Builder
• File uploads
• Task assignment

Jira is a flexible free task management software that can be used no matter which project management style you prefer. You can pick templates based on Scrum, Kanban boards, graphs, timelines, and much more. Then, you customize it as needed and create the ideal workspace for your team.

There are templates that work better for each part of a project. For example, a bug tracking page can be useful for developers, while a graph might work better to track conversions in case you are working with a sales team. Regardless, Jira is free for teams of up to 10 members. The paid versions, with added features, start at $7.75/user/month.

• Multiple layouts
• Optimized for agile teams

23. HubSpot Task Manager

Hubspot is one of the top-rated CRM apps in the market. To benefit their users, they’ve also developed a task management tool that allows sales teams to connect better with their clients. It includes CRM features such as lead management and live chat to optimize the sales pipeline.

You can also use it as a way to track tasks, by creating them from emails, chats, and manually. Then, assign specific tasks to team members and follow up with relevant data about engagement and conversions. There’s a free version with essential tools. For more CRM needs, you can subscribe to the paid version, starting at $18/month.

• Contact database
• Chatbot builder
• Business Insights

24. Runrun.it

Runrun.it is a planning and tracking tool that allows users to easily view any issues within their workflow. Designed to be a fully functional workspace, Runrun.it can report multiple metrics. You can check for hours spent on each task/project, most active tasks, resource allocation, etc.

That allows users to see what has been done and how therefore creating a full report on each project and its cost. It works as a predictability tool, enhancing your team’s work and allowing for easier management. The free version supports up to five team members. The paid packages start at $8/user/month.

• App integrations
• Customizable reports
• Interactive task board

Paymo is a task and project tracker with a dedicated invoice and payment system. It was created to help entrepreneurs and small businesses have a better understanding of their workflow and resource allocation. With tools such as an auto tracker and manual logging, users can report the time spent on each task.

Then, you can turn timesheets into invoices, customize them, and export them to your clients. The platform serves as a payment tracker as well, which helps companies avoid late payments. The free version hosts up to 50 tasks and allows for guest users on your workspace. The Small Office plan allows for unlimited tasks and multiple users at $9.95/user/month.

• Team scheduling

26. Teamwork

Teamwork is a time-tracking tool that allows teams to understand their workflow better. Managers can set up deadlines and project milestones to keep their team motivated, while also developing strategies to avoid bottlenecks. You can easily assign tasks, see metrics, and log activities. There’s also a way to share the project’s progress with clients, allowing them to view how the tasks are being finished while keeping your data secure.

With the information collected during the projects, you can compare estimates and budgets, allocate resources, and bill your clients accordingly. The free version supports up to 5 users and the starter package is priced at $5.99/user/month.

• Client reviews
• Project health snapshot

27. Monday work management

Monday.com ‘s work-free task management software is a flexible task management tool for companies of any size. One of the key features is managing and tracking incoming requests. That makes it a valuable tool for customer support teams and other client-facing roles. As for organization, Monday’s powerful dashboard feature aggregates data about your projects and can be accessed from desktops and mobile devices.

The free version allows up to 2 team members, 1,000 items, and 500 MB of storage. If you need more power, you can add a paid plan, starting at $8/seat/month

• Integration with other monday.com’s software
• Goals and OKRs
• Custom templates

Chanty is a free task management software and communication hub for deadline-driven teams. It was developed with IT specialists and programmers in mind. The basic goal of this tool is to make conversations faster and easier to follow within a digital workspace. The app has a start menu called Teambook that directs the user to pending tasks, conversations, and shared links. There’s also a Kanban board view, that allows people to monitor the progress of each task.

The free version includes one-on-one audio calls, voice messages, and built-in task management, with 20GB of storage for teams of up to 10. If you need extra features and storage space, the business plan costs $3/user/month.

• Pinned messages
• Public and private conversations

How to choose the best free task management software?

A decision like this requires analyzing your needs, expectations, and how your current workflow is settled right now. What features are essential for you? How many people are going to use this tool? For example, if you are part of a team of 10 people, you can already eliminate some of the tools on the top 28.

Besides, for team collaboration, you need to check if the software is easy to use; if it has a delegation feature, and how straightforward the onboarding is going to be. After all, no one wants to spend long weeks learning a new sophisticated tool and losing essential time because of that.

Another essential piece of advice is to check the tool reviews in directories like G2 and Capterra . On websites like these, you can easily find the pros and cons, as well as use cases that may apply to a similar situation to yours.

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The best free project management software in 2024

These are the 8 best options for free task management software..

Everyone has a different way of managing projects. Some people like to use their inbox to keep track of tasks. Others prefer to visualize work on a Kanban board or in a calendar view, while some even prefer the old pen and paper system.

That's fine on an individual level, but when you collaborate on projects as a team, you need a flexible and capable project management tool that works for everyone. And with so many teams still working remotely, there's an even more pressing need for a task management app that can help track projects, collaborate, and keep everyone in the loop.

As a freelance writer, I've worked inside tons of different project management setups across my clients—I've seen how each app approaches the standard features, the potential of great, streamlined collaboration, and the consequences of poor project management.

The 8 best free project management tools

Trello for visually managing projects

Asana for teams

ClickUp for customized task views

Wrike for spreadsheet-like features

ActiveCollab for freelancers and small agency teams

Airtable for building a customized project management app

Jira for developers

Height for AI features

What makes the best free project management tool?

How we evaluate and test apps.

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

To narrow down the list of the best free project management online tools, I looked for apps that met the following criteria:

Free for unlimited projects. All the project tracking software I chose lets you manage an unlimited number of projects for free.

Hosted. There are a lot of great, free, self-hosted project management applications, but they take longer to set up and manage. I was looking at task management software that's hosted by the companies that provide the tools. If you're interested in free, self-hosted project management software, I'd recommend checking out Taiga , Lavagna , and Redmine .

Collaboration and sharing features. The free project management apps included here make it quick and easy to add team members to your project management setup and control user types and permissions.

Flexibility. The best project managers are flexible enough to handle multiple teams, project types, and organization styles, so I looked for apps that support a number of different views and project management methodologies .

Integrations. A great project tracker should fit seamlessly into the rest of your stack, so I've only included apps that integrate with other popular software like email and Slack, calendars, document storage, and more.

After filtering for those criteria, I ran each remaining contender through a similar testing protocol that included:

Going through the signup process and any onboarding provided

Creating a new project and choosing a primary methodology (Kanban, Scrum, Gantt, etc.) or view (list, table, calendar, etc.) for it

Creating a number of new tasks and adding various details, like due dates, links and attachments, user assignments, and more

Toggling between view options and testing out any additional methodologies offered

Inviting new users and setting permissions

Toggling between team-wide and individual views

Testing out any unique features like time tracking, client views, or AI

After running each app through that workflow, I landed on the top eight free online project manager tools you see below.

Note: I selected tools that offer web apps (though many offer synchronized web, mobile, and desktop apps). If it's not important to you that your project planner is accessible online, you may also want to consider ProjectLibre and GanttProject in addition to the apps listed below. Both of these tools are powerful desktop-only apps that are designed to be alternatives to Microsoft Project.

Need more features and have a bit more flexibility in your budget? Check out our recommendations for the best project management software for small business .

The best free project management software at a glance

Best free project management software for visually managing projects, trello (web, macos, windows, ios, android).

Trello pros:

Super customizable boards with unlimited Power-Ups

Most visual UI of any of the apps I tested

Tons of templates to get you started

Trello cons:

Free users are limited to Kanban

User/team management features require an upgrade

Trello is simple project management software that gives you a way to organize your projects with Kanban boards. And with a generous free plan that allows for 10 boards per workspace and unlimited users, it's a tool that anyone can use. Freelancers can use Trello to plan their assignments on a personal board, and teams can use Trello to build a complete project workflow with visibility at every stage.

Start by creating a new board from scratch or choosing a template from dozens of options across marketing, sales, design, team management, and more. Add a handful of lists for your tasks (each list is a column), and customize those lists with the steps in your workflow (e.g., to-do, doing, and done) or as separate parts of your project (e.g., development, design, and distribution). Next, add your tasks as visual cards in each column—with labels, due dates, members, checklists, images, attachments, and comments to keep everything in one place.

As you start completing tasks, simply drag the cards to the appropriate list. You can keep track of all comments and tasks that mention you—or that you're watching—from the activity menu.

For more features, Trello's Power-Up options (now unlimited even on the free plan) let you view tasks on a calendar, add voting options on tasks, fade away old tasks automatically, and much more. And you can make Trello boards for everything —personal and work tasks alike—to get your work done in a way that best fits your needs.

For even more flexibility, use Trello's Zapier integrations to connect Trello with your favorite apps, like Gmail and Slack. Or check out these 6 ways to automate Trello .

Create Trello cards from new Typeform responses

Create new Trello cards from new Google Calendar events

Trello price: The free plan includes unlimited cards and members, 10 boards per workspace, unlimited Power-Ups, and 250 automated commands each month; upgrade for $5/user/month (billed annually) to the Standard plan that includes unlimited boards, custom fields, advanced checklists, up to 1,000 automated commands per month, and more.

Want to use Trello as a team? Learn how Trello uses Trello for its own project management needs. Want to use it as a personal to-do list? Here's how to use Trello for GTD .

Best free project management software for teams

Asana (web, ios, android).

Asana pros:

Flexible with project management methodologies between projects and users

Great, focused My Tasks view

To-do list style made better with team features

Asana cons:

Expensive upgrade

Your to-do list isn't bad—you just need a few more features to manage your team projects. Asana offers just that. It's a project management tool that lets you break projects down into sections and sub-lists, along with dashboards to see how much of the project has been completed already. You'll add, rearrange, and complete tasks the same way you would in a to-do list app, but with the collaboration and organization features you need to work as a team.

For your personal tasks—or the things at work that don't fit into a precise project—you can make extra lists in Asana that are only shared with specific people. Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of.

Whether you're working solo or with a team, you can automate Asana with Asana's Zapier integrations , letting you connect project information to other apps. Try one of the workflows below, or get inspiration from these automations from real users .

Create Google Calendar events from new Asana tasks

Create Asana tasks from new Google Forms responses

Asana price: The free Basic plan includes unlimited projects, tasks, and storage; up to 15 users; and list, board, and calendar views. Upgrade for $10.99/user/month (billed annually) to the Premium plan that adds Gantt and timeline views, extensive reports, and Asana's "coming soon" AI feature.

Learn more about how to use Asana for GTD and how to take advantage of Asana's hidden features . Or see how ClickUp and Asana stack up in our comparison of ClickUp vs. Asana .

Best free project management software for customized task views

Clickup (web, ios, android).

ClickUp pros:

11 different task views and 4 page views to choose from

Super generous free plan

ClickUp cons:

More involved set-up process

Potential for some lag during testing

Most project management apps let you choose from only a handful of task views, like a list, calendar, or Kanban view. Additional views, especially Gantt charts, are usually a premium feature. ClickUp is different.

It's a simple and free project management app that lets you choose from 11 different task views, including Gantt charts and mind maps. There are also four different page views: Chat (which displays conversations alongside your tasks), Doc (which lets you create docs, wikis, and knowledge bases), and Embed (to add apps and websites next to your tasks).

ClickUp's dashboards are just as customizable, letting you choose from more than 20 different widgets, so you can only highlight the most important project information. Plus, with a newly revamped task details screen, you can view details, create subtasks, and add attachments more easily than you could before—you can even track time right inside the task.

There's a lot to parse when you're first getting started with ClickUp. The onboarding process won't be as simple as Trello, for example, but the extra customization is worth it—especially when it's completely free. Plus, the company has done a great job with guided in-app onboarding to get you started.

With ClickUp's Zapier integrations , you can connect ClickUp with your favorite apps. Try one of the automations below, or read about why ClickUp users love Zapier .

Create Google Calendar events from new ClickUp tasks

Add starred Gmail emails as tasks in ClickUp [Business Gmail Accounts Only]

ClickUp price: The free plan includes unlimited tasks and users, up to 100MB of storage, and up to 60 uses of Gantt charts, mind maps, dashboards, and timeline views. Upgrade to the Unlimited plan for $7/user/month for unlimited list, board, calendar, and Gantt views, unlimited dashboards, and guests and permissions.

Tip: If you're a HubSpot user, you can create new tickets from ClickUp, and then use contact or customer information to launch personalized marketing campaigns.

Best free project management software for spreadsheet-like features

Wrike (web, windows, mac, ios, android).

Wrike pros:

Spreadsheet-esque UI

Best-in-class project tracking features

Wrike cons:

More limited free plan than most

Less customizable

If it were up to you, would you manage your projects in a spreadsheet? If so, you might like Wrike. Wrike offers the same flexibility of a spreadsheet—with columns for every bit of info you want to track about tasks. (If you like spreadsheets but need even more customization, head down to our review of Airtable .)

Wrike lets your team update the status of tasks at various intervals—in-progress, on hold, canceled, or completed. Additionally, you can set the status of projects to green, yellow, red, on hold, or canceled, making it easy to create your weekly project status reports.

While you can do a lot with Wrike's free plan, its best features—including time tracking, Gantt charts, and custom dashboards—do require a premium plan. If you're running a small operation now but planning to scale in the future, Wrike grows alongside you, giving you all of the tools you need to run both a single small project and many concurrent large ones.

If you're interested in the free plan, Wrike's Zapier integrations can help you do more with the project management app, like automatically creating tasks in Wrike from other tools.

Share tasks in Wrike via Slack messages

Create Wrike tasks from Trello cards

Wrike price: The free plan includes unlimited projects for unlimited users; upgrade for $9.80/user/month (billed annually) to the Team plan that includes Gantt charts, shareable dashboards, and more.

Best free project management software for freelancers and small agency teams

Activecollab (web, windows, macos, ios, android).

ActiveCollab pros:

Built-in features for time tracking, billing, and expenses

Capable user permissions

ActiveCollab cons:

Less flexible for use cases beyond client management

Free plan and Plus plans limited to 3 users

If you're looking to manage client projects and other details like invoicing and time tracking in one place, ActiveCollab is a great option.

Built for agencies and freelancers, the app includes thoughtful details to streamline client management. You can estimate and track time for each task, set the task as billable (or not), and manage expenses right from the task details screen.

Even the free plan includes capable user permissions that make it easy to let clients into your process without exposing anything you don't want to. Simply check the Hidden from clients box to hide any task from client users, or add the Client+ add-on to enable a more collaborative user role for more hands-on clients. Select Workload from the left-hand menu to manage assignments and team bandwidth, and click on Reports to get a pulse on client invoices and payments, projects and tasks across the team, and track time and expenses.

With ActiveCollab, you can quickly create and send professional-looking estimates and invoices and integrate with your payment processing or accounting software to streamline billing. You can also connect ActiveCollab with Zapier to automate task creation, notifications and updates, and more.

Create tasks in Active Collab from new labeled Gmail emails [Business Gmail Accounts Only]

Post new comments from Active Collab to Slack

ActiveCollab price: The free plan includes unlimited projects and tasks for up to 3 members, with task dependencies, and list and Kanban views. Upgrade to the Plus plan for $9.50/month (for 3 members) to add Gantt and calendar views, project templates and recurring tasks, and more.

While ActiveCollab has a more generous free plan, Paymo is another great option built for managing a client-centric workflow. I didn't include it here because the free plan is limited to one user and three clients. But if you have a smaller operation, Paymo is a user-friendly alternative with strong client and billing management features, including unlimited time tracking and invoices.

Best free project management software for building a customized app

Airtable (web, ios, android).

Airtable pros:

The most customizable app on this list

Lots of templates to help with initial setup

Airtable cons:

More involved setup process

Less familiar interface than most

Most expensive upgrade on this list

If you've tried other project management software and haven't found the one , Airtable will let you build it. The app is ready out-of-the-box with a default view similar to a spreadsheet, and it suggests a handful of templated projects based on your team within the company. You can start from one of the suggested templates, browse the rest, or build your own project (called a "base") from scratch.

But the real power of Airtable happens when you customize it . It will take some upfront effort to tailor Airtable to be exactly what you need—but if you're willing to spend the time, the sky's the limit. You can customize everything from the methodology and view type to column headers, field types, data validation, and more.

Head over to the Marketplace to choose from over 80 apps that help you integrate, analyze, and enrich your projects, or build your own custom apps. Airtable also integrates with Zapier , so you can do things like automatically track important information in Airtable, get notifications for activity in your Airtable base, and more .

Create detailed events in Google Calendar from new Airtable records in views

Add new Typeform entries to Airtable as records

Airtable price: The free plan includes unlimited bases, up to 5 users, 1,000 records per base, and 6 view options, including grid, calendar, and Kanban; upgrade for $20/user/month to the Team plan for 50,000 records per base, 20GB of attachments, Gantt and timeline view, and more.

Best free project management software for Agile software development teams

Jira (web, ios, android).

Purpose-built for developers and engineers

Prominent issue tracker

Over 1,000 integrations

Limited free plan

Not flexible for use across diverse teams

While the app also offers a Kanban view, Jira is built for Scrum and Agile workflows. When you first sign up, the onboarding flow asks a few questions about your team's projects, level of experience with different methodologies, and deadlines—then it recommends a methodology and project template for you.

For Scrum projects, you'll add epics to the Roadmap page. Then you can add issues to your backlog individually, filling in details and assigning them to sprints. Project tracking happens on a Scrum board, the homepage for each project—you can customize column headers and edit task details and status.

Jira's catering to developers and engineering teams doesn't stop there: the app also integrates with other development tools like GitHub, GitLab, Sentry, and Jenkins to make quick work of updating and tracking your backlog. And while you can't control user access on the free plan, it does include up to 10 users, so it's ideal for self-contained or smaller dev teams.

You can get more out of the free plan by using Jira's Zapier integrations to automatically create new issues in Jira based on Slack messages or GitHub issues. Try these Zaps and check out more ways to automate Jira .

Create Jira Software Cloud issues from new messages posted to a Slack channel

Generate Jira Software issues from new GitHub issues

Jira price: The free plan includes unlimited projects on one site, up to 10 users, and both Scrum and Kanban boards; upgrade to the Standard plan for $7.75/user/month for more granular user permissions, 250 GB of file storage, and more.

See how Trello and Jira stack up in our app comparison, or take a look at Asana vs. Jira .

Best free AI project management software

Height (web, mac).

Height pros:

Generous free plan

Genuinely useful AI features

Height cons:

Less flexible Kanban view

Height is a great option if you're looking for genuinely useful AI features. While some of the apps I tested offer AI-powered features, most either require a paid plan or just aren't that intelligent. Height is different.

The app doesn't overpromise on AI, but it definitely delivers. The feature (called Copilot) is still in beta and likely to be revamped in a major way when the company launches Height 2.0 (which I haven't tested). Even still, today's version can already generate a catch-up summary of a task's chat history, create subtasks from chat messages, auto-detect duplicate tasks, suggest task improvements, and more. (You can see auto-generated subtasks in the screenshot I took above.)

By this time next year, many of the other project management apps on this list may well offer these same features, but for now, they're a big stand-out for Height.

And with four clean view options (spreadsheet, calendar, Kanban, and Gantt) all available for free—plus unlimited users, 100 automation runs per month, and full access to Copilot—Height also offers a competitively generous free plan.

You can do even more with Height by connecting it to Zapier to automate task creation, notifications, and more. Here are some examples.

Create new Height tasks from Slack mentions

Create detailed Google Calendar events for new Height tasks assigned to users

Create height tasks for new or updated airtable records.

Height price: The free plan includes unlimited tasks and users, spreadsheet, Kanban, Gantt, and Calendar views, 100 automation runs, and AI task management features. Upgrade to the Team plan for $6.99/user/month to get unlimited lists and custom attributes, full search history, 100 MB file uploads, and more.

What's the best free project planning software?

Honestly, online project management tools are a dime a dozen. And a lot of them will advertise "free" plans that aren't really free—meaning you can't actually manage all your projects without upgrading. The best free task management software will let you do what you need to do without spending a dime. And, as your needs change, they'll support you with more robust features at higher tiers.

The good news: free project planning software is...free. So you can test your options, see what you like (and what you don't), and then decide. Here are more tips on how to choose online project management software .

Related reading:

RACI: A map for team structure (with template)

ClickUp vs. monday: Which should you use?

Asana vs. Jira: Which is best?

The best Jira alternatives

Originally published in May 2017 by Matthew Guay, this post has had contributions from Jessica Greene, Maria Myre, and Emily Esposito. The most recent update was in October 2023.

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Kiera Abbamonte

Kiera’s a content writer who helps SaaS and eCommerce companies connect with customers and reach new audiences. Located in Boston, MA, she loves cinnamon coffee and a good baseball game. Catch up with her on Twitter @Kieraabbamonte.

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3 free task manager tools to inspire your team’s best work

If you’re a project manager or leading a small team, the list of tasks to get through every day can seem endless. It’s challenging for a company of any size to keep on top of different aspects of task management without relying on any software.

The right software that covers your project management needs can dramatically improve your team’s productivity — no matter the size of your team or scope of your project.

If you’re a start-up or a small team who is looking for something budget-friendly, you’ll probably be looking for a free task management tool to help your team with managing tasks. In this article, we’ll check out key features of a few free task manager tools, and see how they can help your team. We’ll also examine whether a paid task manager may be necessary to scale and grow your business.

Let’s get right into it.

What is a task manager tool?

A task manager tool is a software or app that is used by an individual or team to help them plan, schedule, prioritize, and visualize tasks effectively.

There are different types of online task management software available — from basic spreadsheet software and Kanban boards to a full-blown project management software with advanced functionality, like monday.com Work OS:

Get started with monday.com

Most cloud-based task management software providers available today will allow you to:

• Create and organize tasks, set deadlines, and assign tasks to team members.
• Update tasks and project information, and communicate with your team easily.
• View your workflow, task status, and visualize progress across a timeline
• Streamline your workflow by setting up automations so that routine work is taken care of.
• Integrate your work easily with your preferred apps and tools.

And the above are just the beginning. You can achieve much more with a task management software.

What are the benefits of using a task manager tool?

Managing multiple projects and schedules needn’t be a massive headache as long as you’re using the right task management software.

From tracking the progress of your tasks to easy collaboration with your team, there are several benefits of using a task manager to manage your workflow.

Here are some benefits and how it can help teams stay organized:

• Keep all your work in one place

When there are different moving parts to keep on top of, an online task management software gives you a centralized system to work from. You can see your team’s entire workload in a single place, track project progress, and update schedules and timelines as needed.

Result? Everyone’s on the same page, working towards the same goal.

• Prioritize your workload

A task management app allows you to prioritize your tasks so that you can complete the most important ones first. It helps you visualize your workflow on a timeline so that you can have a clear idea of who’s working on what, and be aware of upcoming deadlines.

You can also easily update project information or make changes as you progress along your timeline.

• Improve team collaboration

It can help you coordinate work and update team members by leaving comments, uploading files, and discussing timelines.

Some tools include an in-app chat function that can allow you to communicate with your team easily, saving hours spent on meetings or email back-and-forth.

• Access your information, anywhere

In the current age of flexible working and multiple devices, it’s essential that a task management solution syncs across devices and updates in real-time. This means you can access your task list and project information from anywhere, and anyplace, as long as you have an internet connection.

Free task manager software options

ClickUp is an online task management tool that is designed to help you create, manage, and track your tasks.

ClickUp has a ton of varied features, but small teams can find it overwhelming to understand some functionality and may waste time trying to figure out what works the best for them.

• Create and assign tasks to multiple owners and prioritize them by importance so that your team knows what to work on first.
• Update task details, attach files, and change formatting by simply typing a /slash. This will launch a menu of shortcuts to helpful commands.
• Add comments and tag users — communicate with your team in real-time with their in-app chat functionality.
• Integrates with several cloud storage, communications, time tracking, and calendar apps.

2. Basecamp

Project management tool Basecamp breaks down all your work into separate projects. Each project includes everything you need to get your project tasks completed — files, documents, team members, deadlines, and conversations.

However, Basecamp’s free plan is limited to up to 20 users and is better suited for personal use, freelancers, or small teams.

• Make a to do list, assign tasks, set deadlines, and make updates within each project.
• Organize and store files, documents, and images, within folders and share them with your team easily.
• Use Message Boards and Group Chat to communicate with team members, and view all communication in one place.
• Keep track of task progress by adding items to a calendar so that everyone can view task lists and upcoming deadlines.

Free task management software Trello allows you to organize and plan your tasks, and work collaboratively with your team to get work done.

However, Trello gives you only one way to visualize your data via a Kanban board. There’s no way to view your project data in any other visual format, such as a Gantt chart , calendar, or timeline.

• Organize your task list on a Trello board, add team members, and coordinate your work by adding files and comments.
• Use the built-in automation feature to carry out routine and recurring tasks.
• Syncs across all devices so that your work is updated in real-time
• Integrates with your favorite apps. Trello Boards can be turned into living applications via “Power-Ups”.

And the best free task management software: monday.com Work OS

monday.com Work OS is an intuitive and flexible software that can help your small team get up and running in no time. Our Individual plan is designed especially for small teams wanting to plan, track and deliver their best work, no matter scope of the project.

Here’s why:

• Our simple user interface and drag-and-drop functionality makes it super-easy for you to manage tasks on a daily basis.
• Easily create, assign, and prioritize tasks via attractive visual boards that capture your project information.
• Use our handy library of ready-made  customizable templates  to save time:
• Visualize your workflow and task dependencies via an array of options — Kanban board, map, timeline, calendar, Gantt chart — to help you see the big picture at a glance.
• Have all your team’s work in one place by easily integrating with dozens of popular tools.
• Receive personalized service 24/7 from our friendly customer support team. There’s also an impressive knowledge base with hundreds of tutorials and articles to support you.

Sound great? Read about monday.com’s pricing  and how to choose the right plan for you.

One small sidenote: if you’re looking to grow your team and need even more functionality and storage options, doesn’t it make sense to pay a little bit more for a complete platform tailor-made for your team that can grow with you as you scale?

While cost  is  an important consideration when you’re looking for a task tracking software, we believe that there’s one platform that stands out for being powerful yet affordable.

Ready to choose a task manager?

The right task management system is essential if you want to improve team collaboration and productivity. Now that you’ve read about the features of different kinds of task management software, you should be in a better position to decide what works best for your team.

Before you decide, list key functionalities you want in a task management tool and then compare features according to your industry, type of work, and preferences.

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Run and collaborate on creative projects more smoothly.

Plan, manage, and track product launches and campaigns.

Stay organized and communicate critical details to teams.

Streamline and scale manufacturing operations.

See how TeamGantt helps teams like yours meet deadlines, streamline communication.

Successful marketing project starts with a plan.

Track event details and to-dos.

Scope out roadmaps and manage backlogs.

Manage design, copy, and video work.

Learn all about gantt charts and how to use them to manage projects more easily.

Hear real testimonials from real TeamGantt customers.

The easiest free gantt chart maker online

TeamGantt is the only plan-first work management platform centered around a visual timeline. Schedule tasks to the right people at the right time with gantt chart software that’s easy to use and fits your team’s workflow. Get up and running in minutes—no steep learning curve to slow you down!

Do more work in less time with fast and accurate planning

Our modern gantt chart software offers a clean and simple interface that’s easy for anyone to use. No training required! Build a project gantt chart in minutes with drag and drop scheduling, and keep your team in sync, updated, and productive all the way to the finish.

Visualize and manage work your way—in or out of a gantt chart

TeamGantt easily adapts to your team’s process so you don’t have to change a thing. Switch from a gantt chart diagram to kanban, list, or calendar views in one click, and manage work across multiple projects in a single gantt chart or custom board. More TeamGantt features

Break down silos with easy access to everything in one place

Keep project files and communication stored in a single centralized hub so everyone can always find the latest documents, chats, and updates. Your team can access tasks from any location and update progress with one click using our online gantt chart software or mobile app.

Balance workloads directly from your online gantt chart

TeamGantt’s built-in resource management software makes it easy to allocate work without overloading your team—because happy people stick around longer. Check resource loads as you schedule tasks so you know who has capacity to take on new work (and who might need a breather).

Collaborate at scale without busting your budget

TeamGantt makes it easy and affordable to keep cross-functional teams and leaders up-to-date and aligned. That’s because you only pay for managers. Invite as many people as you want to collaborate on the project with a 30-day trial of our Pro plan .

Spot delays and overages before they drain your budget

Get integrated time tracking software that doesn’t disrupt your workflow, and see how work is pacing directly from your gantt chart. Our project health report shows you which tasks are at risk or running behind at a glance.

How to make a gantt chart online

Work management tools for next-level planners

In-app RACI assignment

Ditch project confusion—and the need to keep up with a separate spreadsheet—by using our built-in RACI tool to assign clear task roles and responsibilities.

Portfolio management

See the status of all your active projects in a single view, and organize projects into collapsible folders so your portfolio is easy to scan and manage.

Baseline comparisons

Use our gantt chart software to compare your original plan to actual progress so you can keep better track of deadlines and deliverables.

Hourly estimation & time tracking

Add estimated hours to your gantt chart as you plan, and track billable time from any project view without having to jump into a separate tool.

Flexible resource management

Add equipment and materials to a project without the hassle of extra accounts, and schedule and track non-human resources just as easily as people.

Integrations & API

Sync TeamGantt up with apps like Trello, Slack, and Dropbox. Or use our Zapier integration or public API to create your own custom connections.

Customizable share options

Present updates in a meeting or report with PDF or Excel CSV exports, and send clients a view-only link to your gantt chart so they can check progress anytime.

Time-saving project templates

Make a gantt chart in less time with our pre-built project templates. Or save a favorite project as a template you can use again and again.

Questions about TeamGantt

• Sign up for a free TeamGantt account. Run a simple personal project with our free-forever plan , or get all the bells and whistles free for 30 days with a premium trial . You can cancel anytime
• Add and organize your task list. List out all your tasks, and arrange them into groups so your online gantt chart will be easy to scan and track.
• Schedule tasks on your project timeline. Use drag and drop scheduling to add start and end dates to each task and easily adjust your timeline.
• Add key milestones and dependencies. Use milestones to highlight important meetings, dates, and deliverables on your gantt chart. Add dependencies to connect related tasks so work happens in the right order.
• Assign tasks, and collaborate on work together. Assign the right people and resources to the work, and use discussions, file-sharing, and progress updates to stay in sync as the project moves along.

TeamGantt's online gantt chart generator has integrations for Trello, Basecamp 2, Slack, Dropbox, and Zapier—and more are on the way!

You can export your projects as CSV or PDF.

Of course. You can cancel at any time and get a full refund if you cancel within 30 days.

You can easily view your projects as a gantt chart, calendar, task list, or Kanban board.

No system requirements needed. TeamGantt is a cloud-based gantt chart tool. If your computer can browse the Internet, you can run TeamGantt on a Mac or PC with zero problems.

Using online gantt chart software like TeamGantt enables you to invite clients and teammates to work on projects with you in real time and set permissions to allow or restrict editing for each user. TeamGantt’s collaborative gantt chart tool makes it a great alternative to Sharepoint, Excel , and Microsoft Project .

We’re the only collaborative project management tool that puts project planning front and center. You’ll have everything you need to deliver projects on time, with easy and intuitive gantt charts that leave feature bloat behind. Best of all, it’s made to fit your team’s work style—with list, calendar, and board views available. Say good-bye to static, outdated plans and hello to more confident project wins!

Yes! Remote teams love how easy it is to use our web-based gantt chart program from anywhere with an internet connection. You can even use your mobile phone to access your gantt chart online and update project plans.

Absolutely. TeamGantt automatically keeps a history of every update and change to your gantt chart. View your gantt chart’s history with a single click, and easily undo changes if needed.

You sure can! Create your own gantt chart templates , and share them with your team. This helps standardize your project plans and saves time by eliminating the need to make gantt charts from scratch.

We believe a solid plan is the backbone of any successful project. Every team and business benefits from having a simple online gantt chart that’s easily accessible and flexible. Here are a few examples:

• Digital agencies
• Event planning
• Construction companies
• Marketing teams
• Manufacturing
• Software developers
• Teams from Fortune 500 companies
• Any business that wants to plan and communicate better on their projects

Free online templates for easy gantt chart creation

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1 million users around the world work smarter with TeamGantt.

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Task management

What Are Task Management Tools?

A task management tool is a solution that helps to plan, organize, and keep track of small, large tasks, and various projects. You can use it both individually and as a system for managing the team’s work .

There are different types of task management tools and the most popular include the following:

• Paper lists with tasks in the form of a calendar or a simple, personalized to-do list with due dates used as a task organizer
• Apps for managing tasks with fully customizable, exhaustive task management features
• Online task manager, planner apps  with basic features and simple lists
• Project management tool with features that let you control and monitor the full lifecycle of a project and single tasks
• Time tracking apps with features like project management, task manager, and due dates, that enable tracking every task by date and budget—particularly helpful for large organizations or people who track billable hours
• Popular task management solutions are Kanban boards that help to visualize projects structure and efficiently organize workflow

You can manage tasks in any way you like, the options are limitless. Additionally, you can mix and experiment—many task management software gives users flexibility in adjusting the functionalities. Choosing the right task management app will help you become better at time management and efficiently organize your work.

👉 Check our list of the best note apps for Android .

Try Task and Time Management Tool for free!

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The Magic Behind Effective Team Management

If you’re a project or team manager, you most likely know that the biggest challenge of this work is managing a team. It’s difficult because of the differences between people, various work habits, or points of view.

But it’s also difficult because it requires constant monitoring of the team and their work progress. It’s also about being able to collaborate and communicate with them. That’s why many project managers decide to use team project management software to organize tasks

But in order to fully use the potential of such software in your organization, you need to know how to effectively manage your team with 6 simple steps:

• Be transparent —have respect for your team and use their skills, and they will be happy. Remember, a happy employee is a productive employee!
• Communicate  to keep things transparent and collaborate better.
• Encourage collaboration —collaboration improves information flow and work alignment. Make sure all the team members are always on the same page.
• Provide honest feedback —employees need to know how they perform. Provide objective assessment so people can find areas for improvement and work on their skills to better perform their tasks
• Trust your team —they know what they do, and they will do it amazingly if you let them.
• Prevent burnout —let your team take breaks, delegate tasks, and take a day off. That way they’ll be more effective and will have the mental and physical strength needed for work.

All the magic behind effective team management is hidden in the use of the right techniques along with dedicated software .

Why Use Free Team Task Tools?

Different people use task management software for different reasons.

When you’re choosing a free task manager app, you should consider such aspects as:

• The industry you work in
• The business model of your organization
• Whether you work as a freelancer, remote worker, or in the office
• How big your team is
• And what features you’ll need to address all your business needs

It’s important to think it through since not every task management solution will be suitable for you.

Nevertheless, using such apps has only benefits. A task management tool helps to  organize and schedule work, keep you updated on the task or project progress, optimize processes, and automate work .

  If you haven’t implemented a task management software yet, it’s high time you did!

The Best Tools to Manage Tasks in a Team

There are plenty of task management tools out there. Some of them are simple task organizers, others are extensive software with advanced project management features.

So why should you use free task management software?  Simply because before you decide to use paid versions, you should make research and see which tools work best for you and your team and whether they’re worth investing your money in.

Here’s what it’s worth looking for in the best task management software:

• Free plan or trial: free task tool gives you the option to test all the features and ensure it’s the right choice for your business
• Customizable environment: so you can adjust preferences and flexibly adjust
• Progress tracking features: to have real-time updates; the most popular features include time tracking, task priorities, task dependencies, summary reports
• Collaboration features: so people can easily communicate and find the necessary information
• Unlimited tasks: because you never know how much work your team will have
• Adjustable tasks you can adjust, tag, filter, comment on, attach files to, add due dates, etc.

If you’re looking for a task manager, take a look at our list of the best free task management software that can tremendously enhance your work.

1. TimeCamp

Time tracking software to automatically track billable hours and task progress

TimeCamp is a free time and task tracking software for unlimited users with unlimited projects and tasks. It comes with useful features, especially regarding task tracking and management, and workload management.

You can track tasks, projects, and activities by categories including website and app usage, monitor the due dates, and automatically generate accurate timesheets. It can help you stay on track, budget, and always be on time with multiple projects.

It’s a great free task tracking software because it allows you to track the progress of your entire team, including remote workers and people who are spread all over the world, for example being on a business trip.

TimeCamp is the best task management software with project management features, task list, timeline view, and one-click time tracking.

• Desktop app with an automatic time tracker
• Tracking billable and non-billable hours for better payroll and profitability
• TimeCamp allows you to easily manage task dependencies with projects, tasks, subtasks, and tags (tags let you flexibly adjust the software and project structure to the way you want to track your time and organize projects’ data—categorize, mark, label clients, tasks urgency, project stage, overtime, department, add priority, and more)
• Customizable reports with rich task and project data (time tracked, estimates, users, tasks, projects, budget, summary reports, and more)
• Integrations with the most popular online task management software and other tools
• Available as a mobile app for iOS and Android so you can easily access all your projects

2. TimeCamp Planner

Collaboration and task planning app with chat

TimeCamp Planner is an innovative and intuitive free task management app with chat for up to five users . It is somewhat a combination of  Slack and Trello but with more advanced features. Not only does it help in managing projects and team workflow but also improves communication and collaboration in a team as well as with clients. It’s a project organization software for small and medium teams.

TimeCampl Planner helps to organize all projects and provides transparency. It’s an easy-to-use task management solution that lets you store all the information about multiple tasks in one place.

Main features:

• Thanks to its ergonomic design you can see three boards in one place—your team and spaces (different channels), chat, and a list of cards with tasks
• You can  easily convert part of your conversation into a task
• The  board with tasks in a Kanban-style allows you to see all projects at a glance for easy task tracking
• Every task can be adjusted – you can set a due date, assign tasks to particular people, add tags, create a to do list, description, files, comment on it, make it a recurring task, watch overdue tasks
• The feature of  workspaces  allows you to create many spaces, if, for example, you work for various organizations or have different clients so you can invite them for better collaboration and communication
• You can create personal to-do lists with a due date to follow your work every day and make sure every task is done on time (you can use MyTasks view as a personal task organizer)
• A pleasant and intuitive interface makes it easy to use TimeCamp Planner
• Task tracking with TimeCamp directly in the app; reports are automatically generated in TimeCamp

TimeCamp Planner gives you space to freely and smoothly organize tasks and projects. You can use it as an advanced tasks list app or a simple task management software for free and make sure every due date is effectively approached. You don’t have to switch between apps and tabs. Everything is in one place!

Price: Free plan is available for up to 5 users; Pro plan costs $2.99 per user per month, billed annually ($3.99 billed monthly). 

Take your company to another level with a task organization software!

3. MeisterTask

Lightweight online task management software for teams

MeisterTask is an online task and project management platform designed to be helpful in the project management process—from planning to completion. With the tool, you can monitor the progress of your projects or help the team members to collaborate with each other seamlessly.

This online tasks manager tool provides an approachable and productive environment for you and your team. It  combines the elements of project management , collaboration, and task management system . You can use it to quickly create projects for team members, and assign tasks effortlessly. This product helps you monitor all the phases of project implementation. MeisterTask has free apps for iPhone, iPad, and macOS.

• Kanban boards for projects that you can adapt to your workflow
• Project monitoring
• Task management with the option to add related files, links and discussions
• Smart automation for efficient work
• Integrations with other task management applications such as Google Drive, Slack, Dropbox or GitHub
• In-app simple time tracking
• Basic, user-friendly reports with important task information
• Task tracking with TimeCamp directly in the app . Reports are automatically generated in TimeCamp to give you insight into project tasks, and your team workflow

Simple task manager for teams and individuals

Todoist is one of the best to-do list apps and simple task management tools . You can get all your tasks out of your head, put them in Todoist, and the app will keep them for you. This free software allows you to prioritize tasks, give them different categories, assign tasks to people, and set due dates . You can also monitor your productivity and measure performance.

With Todoist, you will finally keep peace of mind and make sure all your tasks are under control. When integrated with TimeCamp, Todoist is a helpful time management solution. You can track every task with TimeCamp directly in Todoist. And reports are automatically generated in TimeCamp. Everything with just one click!

If you choose Todoist Business dedicated to teams, you will access even more powerful, smallish features that will help you organize the work of your team, easily manage projects and tasks, and monitor due date.

It’s worth subscribing to one of the plans if you need granular team task management software.

👉 Todoist time tracking

Collaborative task management tool with Kanban boards

Trello is one of the most popular and best task management software. You can use it on your own, with your team or even the entire company. It allows you to organize all work in one place in a transparent way. It’s a simple, easy to use tool that lets you work on different tasks and projects in one place without the need to switch tabs.

Trello is a visual board for managing and planning tasks. Even though it has a basic design, it has many useful features. You can create various boards for different teams with as many task lists as you need, adjust cards’ settings, repeat them for recurring tasks, comment on tasks, share files, and use many other fancy options.

Trello has a wide list of  power-ups that help to enhance work and collaboration. Make sure to use them to improve your project management , automate tedious work and task management in your team.

And the  big TimeCamp and Trello power-up  for time tracking make task management extremely convenient.

The free version of Trello comes with limited functionalities.

👉 See Trello time tracking integration!

👉 Check our list of the best Trello Power-Ups

Project management software for medium-sized and large businesses

Asana is a task and project management software that allows you to keep all the data about your team and work in one place. It’s best for teams who need to maintain a steady workflow and make sure deadlines are always met.

Although it may not be as easy to use in the beginning, after a short onboarding, you will learn how to make use of the tool for effective task management.

Your team can easily organize and structure their work and then follow and monitor it. In Asana you can  visualize the project  to make sure things are going the right way, eliminate risks and negative outcomes. It’s a fantastic task management app for any type of team. It has an advanced to-do list app with many features. You can organize your work in this free task software the way you need and like.

• Boards let you visualize work and see the progress of tasks and projects
• Timeline to track project lifecycle
• File sharing
• Real-time update on projects and tasks
• Managing team workload
• Creating rules for tasks to automate work
• You can customize the project to organize all tasks the way you want
• Forms help manage incoming requests
• Admin controls for security
• Integrate Asana with TimeCamp for accurate and detailed reports on tasks and projects

Asana is most suitable for larger teams. It has many advanced features that can help companies who will be able to fully use the full potential of the app.

All-in-one task management platform with customizable features

nTask is an online project and task management platform used to streamline processes for teams of any size. Gantt charts in the app help to manage workflows and visualize team’s progress for the whole project. 

This tool makes you more productive by keeping everyone in a loop with seamless team collaboration . From project planning to execution and tracking, nTask will help you get it done by meeting the deadlines. The timesheets module is helpful for remote teams and freelancers to track time for each task, and sending for approval from managers.

With nTask, you can manage your meetings, issues, risks, projects, documents, and schedules all-in-one place.

Main Features:

• Project management features for planning and tracking project progress
• Task management with to-do lists, time estimations, start and end dates, sub-tasks and dependencies, progress meter, time racking, prioritization, categories, labels and filters, milestones, and more
• Kanban board and Gantt Charts for visualization
• Workspaces for team collaboration
• Basic time tracking with simple timesheets
• Meeting management
• Basic issue tracking and risk management
• Integrations with other apps via Zapier

Task management tool to organize the workflow and team collaboration

Flow is a fancy task management software with an intuitive and modern interface. The things you can do in Flow allow you to manage your team and get transparency—you see who is working on what and how the entire team’s workflow look like.

And here’s what you can do in Flow:

• Plan and manage projects by organizing activities as task lists or cards – great for people who prefer Kanban board
• See the work stages and plan future projects with project timelines
• With an intuitive dashboard, you see an overview of all projects
• Create tasks and subtasks, and recurring tasks
• Get instant notifications
• Track tasks  with various options giving you flexibility in task management
• Integrate it with other apps and tools, and many, many more.

Flow is a task management software suitable for project managers who need to simplify the project management process. However, Flow doesn’t offer a free plan .

9.  Google Docs

Document sharing for teams of all types

Everybody knows Google Docs and it would be a sin not to mention it! Thanks to its functionalities, this is one of the best free task management software.

First of all, because everything happens  in the real-time . Secondly, because all team members can create or work on the already created document simultaneously.

With Google Docs you can easily track all docs and know what’s happening in your team. They are easily accessible and when you decide to use Google Workspace’s (formerly G Suite), you get even more benefits with all the add-ons that can easily integrate

Smooth integrations with Google Drive and Google Calendar provide you with a powerful personal project manager.

Task management tool with a set of tools to unite all data across projects

Nifty is a collaboration hub that helps teams create timelines, deliverables, and workloads clear both to employees and clients. It brings all aspects of task management in one browser tab.

With Nifty, all project discussions can be done within the app itself. You can communicate via project discussion threads, team chat, and Zoom video call. You can time track all tasks, assign due dates, share files and get automatically notified when a task is done and sent to another stage by your teammate.

It’s a comprehensive project and task management tool, that saves time otherwise spent switching between several collaboration tools.

11. Weekdone

OKR software for managing tasks and aligning team objectives

Weekdone is not just a task manager. It’s a powerful, yet simple weekly planning and status reporting tool crafted to fit modern-day remote teams. It helps to keep everyone in the company up to date and simplify giving status updates. 

By using the PPP methodology (Plans, Progress, Problems), Weekdone enables teams to keep track of the progress on any given task or project. Thanks to its gamified newsfeed, teammates, and employees can easily give each other praise for work well done and offer feedback when needed.

The app is built around the concept of asynchronous team communication which allows teammates to receive the most crucial updates when they see fit. No more tons of notifications and stressing out about unread messages.

What’s more, Weekdone provides a unique set of employee surveys, team productivity stats, and private 1-on-1 conversations to enhance the process of giving and receiving feedback.

• Company, team, and personal goal setting
• Built-in weekly check-ins
• Team newsfeed with crucial updates and information
• Personalized 1-on-1 chats
• Customizable 5-point rated employee surveys.

Resource management software with different tools

Wimi is a collaboration tool with task management feature comprising tools that enhance collaboration in a team and with clients.

In Wimi, you can organize work and teams, plan work, share important files and documents, and communicate with team members. The tool also allows you to invite clients as guests so you can keep everyone updated on tasks progress.

Wimi keeps your and clients’ data secure with encryption, private storage, and multi-factor authentication.

• Unified workspace for each project or activity with centralized tools and data
• Task management with options to assign tasks, organize and structure them, real-time updates and notifications, and setting deadlines
• Messaging channels for team and direct conversations
• File and folders sharing with version management to see changes to the files
• Project, shared, and individual calendars
• Video and audio calls for individual conversations or video conferencing
• Reporting with monitoring project progression, team performance, workload analytics, and estimations and planning

👉 Check our article about best reporting tools!

13. monday.com

A simple visual tool to manage workflows

monday.com is a no-code platform for managing work and target dates. It’s a visual platform that lets you organize tasks and track work in one place.

It’s a good task management software for small teams that need a simple tool to organize, plan, and manage different types of workflows.

• Different kinds of views: Kanban, Calendar, Timeline, Gantt, map, form, workload, and main view
• An overview of tasks with column types, groups, items, sub-items, notifications, file attachments, and status
• Automations for recurring tasks
• Various templates for different types of projects and industries (e.g., agencies, freelancers, manufacturing , operations, construction , design, sales, and many more)
• Integrations with other apps
• Available for iOS and Android

However, the free version of monday.com is available only for up to 2 users.

👉 Check our monday.com time tracking to better track time for your projects and improve workflows!

14. DragApp

All-in-one workspace for Gmail

DragApp is online task management software that works as a robust extension for Google Workspace . It’s a collaborative tool that brings all team members into one place so everyone stays updated on what’s happening in the company.

DragApp offers interesting collaboration features that make it easier to manage tasks for email-centered teams – managing emails, closing deals or tickets, customer inquiries, etc. The tool provides real-time communications visible for all your team.

• Board with a task list
• Shared inbox for all emails
• Building workflows with tasks based on emails
• Reports with activity on emails
• Email templates for one consistent tone of voice for all the team with automation rules
• Visualization with Kanban board to which you can add list views, customize lists, color-code, sort, and filter, manage tasks, add checklists, due date, contacts, notes, and files

DragApp is most suitable for people whose work is focused on emails and information exchange.

Free task management for software development teams and agile companies

Taiga is one of the best task management apps for developers and agile teams. It helps to organize, plan, and track work. It allows for team interaction with its flexible features.

The tool lets you divide work and plan the entire project in a simple way. It’s a lightweight solution for teams who need an intuitive app. The scrum functionality makes it possible to break product backlogs into manageable, executable chunks, and prioritize work in short time cycles.

Taiga is most suitable for IT, software development, and technical teams.

• Agile planning with prioritizing tasks and deliverables
• Adapting workflows to reflect project structure
• Kanban module with all the information about assigned tasks to team members
• Scrum module to improve sprints
• Progress tracking with insights and dashboards
• Integrated and complete issues/bug tracking
• Customization of features for flexible management of team and projects
• You can extend Taiga with API, Zapier integrations, or by importing data from other tools

16. Milanote

Easy-to-use tool to organize your ideas and projects into visual boards

Milanote is a perfect solution for creative teams that need to visualize work, ideas, and easily work on projects. It’s a visual board providing all the functionalities necessary to flexibly share tasks and resources.

With the app, you can work on multiple projects in one place. It’ll help you better present ideas and collaborate with all the team.

• Unlimited shared boards you can freely operate on
• Instant updates for every team member
• Built-in sharing, commenting and task-assignment
• You can download boards as printable PDF
• Combining text, images, video, and more for brainstorming
• Drag-and-drop feature for easy arrangement of notes and tasks
• Native apps for iOS and Android

The free version of Milanote offers 100 notes, images or links, 10 file uploads, and unlimited shared boards.

Personal tasks management tool

Friday is a task management tool that helps to centralize all your work activities. It’s a to-do list app for daily planning and organization. You can also use the tool in a team.

Friday gives you a set of tools for scheduling tasks, hitting milestones, and checking on your progress so you’re always on track.

• Homepage with all the condensed information about your work
• Chrome extension for blocking distracting websites
• Check-ins to prioritize and reflect on work
• Collaboration features for teams—sharing posts with information or resources, company handbook with all the vital information, add-ons for interactions

With the free account, your team gets basic features.

With its promise to increase team productivity, Chanty is a great team collaboration tool with an intuitive and easy-to-use interface. You can easily take advantage of chats that are neatly organized in public, private, one to one conversation. It also benefits the users with an unlimited searchable message history, video and audio calling features and creating a seamless experience for all the users.

The built-in task manager with the Kanban board is a joy to use and allows you to turn any message into a task, and is one of Chanty’s most useful features. If you’re frustrated with hopping between tabs at work, Zapier can link Chanty to any of the 1500+ apps accessible, turning your team chat into a single notification center.  

Main Features

• Task management with Kanban board
• Integrates with other project management tools
• Audio and video chats
• Personalized notifications
• Unlimited message history 
• Sharing and privacy features
• Searchable history
• Voice messages

19.  Hubspot

The leading CRM platform for scaling companies 

HubSpot provides countless resources for its customers and community – like best-in-class education and a leading business blog. HubSpot also has a powerful CRM and a plethora of free marketing and sales tools that make it easy for your business to create campaigns to attract new leads and deliver a remarkable experience for customers. 

With built-in analytics and reporting tools, companies can easily identify which content offers, ads or specific pages are delivering the most value. 

HubSpot’s CRM platform provides an end-to-end experience with advanced free tools that are simple to use like: 

• Contacts Database 
• Integrations

20. Airtable

A platform that allows one to create and share a relational database online.

Airtable is a great tool to use with small businesses or larger companies. It’s easy to use and has plenty of functional features that help your agile teams fulfill their tasks quickly. Its useful features would benefit from the free ability to track time spent on projects which would allow for a better track of progress within your team. TimeCamp provides Airtable time tracking integration to help you better manage your work time and productivity.

• Timelines customized to your needs
• Pre-made project templates that make it easy to get started
• Document storage to keep project files in one place
• Task management and tracking
• Collaboration features for teams—users share files and data with ease.

21. TickTick

Simple productivity and task management tool which helps you to focus on your goals

TickTick is a simple productivity tool which helps to focus on your goals. The app combines features of a traditional to-do list, taskmanager and checklist. You can use it to plan daily to-dos by collecting all your unplanned tasks and random ideas into one place. In addition, the app lets you see all tasks in the time blocks in the calendar view which makes it really convienent to use. 

It is worth mentioning that TickTick is a free app. The Annual plan is $27.99 and gives you more flexibility. TickTick is available on web, desktop (Windows, macOS), all Apple devices, as Chrome and Firefox extension, Outlook and Gmail add-on. TickTick time tracking integration will definitely help you improve your task management skills.

• Task management- set task duration and prioritize them
• Various calendar views
• Available Pomo Timer
• Team collaboration- share lists and assign tasks
• Multiple reminders (for example location reminder)

How Do You Manage Tasks?

When combined with time tracking, task management software is a robust system for work, budget, and team management. And you can adjust the combination to your needs in any way you want.

What is your favorite task management app? Or maybe you have your own way to track task progress? Let us know your thoughts in the comments, we’d love to hear from you! Share your favorite task organization software!

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Nice post Kate

There are plenty of software tools for tackling individual tasks, from cloud office suites to project management tools, to accounting software. However, sometimes it can be difficult to juggle all of the different tasks on your to-do list, especially when you have multiple clients, deadlines, and priorities.

We use Kanbanchi (kanbanchi.com). Easy, neat interface. And they have a built-in time tracker.

Hi Kate, Great Job! You should add more software like Orangescrum. It’s one of the top and free task management software.

Nice content! Thanks

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Task management software

Manage tasks in multiple work views.

• Assign tasks, track time and drive progress
• Collaborate, share files and boost productivity
• Onboard your team in minutes

Workflow & automation

Manage recurring tasks quickly and easily with workflows and automations that the whole team can develop and use.

Powerful team collaboration

Boost productivity with task management software and built-in team collaboration features. Share files and track changes and progress.

Dynamic task dependencies

Create summary tasks, subtasks and dependencies to correctly order your tasks and their relationships.

Multiple task management tools

Our online task management software improves team productivity by letting everyone work in the way that suits them best. Choose between multiple task management tools such as Gantt charts, task lists, kanban boards, sheets or project calendars.

• Order, group and track the progress of tasks in all your projects.
• Create custom task filters for priority levels and tags
• Track progress in real time with dashboards and reports

Get started

Comprehensive task details

Keep all of your task details in one place to streamline your workflow and give your team the tools they need to succeed. With our task management software you can:

• Add task descriptions with links, bullets and formatted text
• Attach notes and files with unlimited storage
• Set task dependencies and priority so your team knows what to do

Collaborate with your team

Keep everyone automatically looped in on task and project updates with our all-in-one project and task management software. Plus, update your tasks from anywhere with our mobile app.

• Assign tasks to your team from anywhere in the software or app
• Comment on tasks and tag your team members
• View your team’s workload at a glance with task tracking tools

ProjectManager's task management tools at a glance

ProjectManager is a cloud-based project management software that’s equipped with all the task management tools you need to plan, execute and track your projects. Here are some of its key features:

Task tracking

View, manage & prioritize work in personal and team task lists, Gantt charts and kanban boards.

Workflow automation

Create workflows and automations to automatically update recurring tasks and statuses.

Calendar sync

Sync tasks with Google calendars to keep up-to-date everywhere.

Create approval settings to ensure everything gets reviewed correctly.

Project timelines

View & manage task progress with interactive timelines.

Cloud-based reports

Track task and project status with one-click reporting features.

Real-time dashboards

See real-time views of task and project performance.

Notification & alerts

Set up automated alerts when tasks are due or overdue.

Key features of our task management software

More powerful than a task list.

View task lists online and make them accessible. Team members can update their tasks, whenever or wherever. Use our task management software to add deadlines, priority levels, attachments, descriptions and tags to better sort through your tasks. All your work is collected in one place.

Visually manage task workflow

Visualize workflow with our kanban board task management tool. Tasks are collected as cards under columns that represent different phases of execution. Just drag and drop the card from column to column as work progresses. See bottlenecks and overdue tasks quickly for better task management.

Map tasks over project timelines

Control tasks with our online Gantt chart project view. See tasks mapped across a project timeline. Then link task dependencies to avoid slippage, automate recurring tasks and add milestones to break the project into manageable phases. Plus, we help you track costs and resources related to each task.

Drag-and-drop calendar view

Stay up-to-date on upcoming events by using our time tracking features such as our calendar project view. Add deadlines to tasks and get an overview on your workload to plan your week or month. Our calendar also syncs with Google calendars for better task tracking.

Facilitate team collaboration

Team productivity is improved with our team collaboration features and easy file sharing. Add a comment or update the task, and everyone assigned is alerted by email. Want to bring someone else in to help? No problem. Just tag them. With task management software, everyone on the project team is on the same page working towards the same goal.

Monitor progress as it happens

Our project management software helps you keep your budget under control by monitoring resources and costs as they occur. Use our task tracking features to monitor your project progress. Plus, you can easily share your dashboard with stakeholders. Never be caught unaware again.

Integrate with over 1,000 business & project management apps

Manage tasks right in your Gmail app. Plus, sync to Google Drive & your Google Calendars.

Seamless importing and round-tripping of Microsoft Project plans, Excel files and CSV files.

Keep the data flowing when you connect with Salesforce via our Zapier integration.

Share all your project conversations in your favorite Slack channels.

View and update all your ProjectManager tasks in Jira for maximum efficiency.

For more advanced integrations, take advantage of our custom API.

Powerful for managers. Flexible for teams.

Trusted by 35,000+ users worldwide.

“The reporting feature is outstanding – lets you personalize the reporting, and export it.”

“It has an excellent price if we think about all the functions that ProjectManager has.”

“I feel good about recommending ProjectManager because of the people you have in support”

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Deliver faster, collaborate better and innovate more effectively without the high price tag or months-long implementation required by other products.

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25 Best Task Management Software Tools for Work in 2023

Erica Chappell

Managing Editor

November 2, 2023

Is your team’s workload getting too heavy for you to handle?

If you need to find the best task management software for you and your team, you’ve come to the right place.

In this article, we’ll go over the 25 best task management solutions available today. You can use these tools to manage tasks, to-do lists , and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

What Is Task Management Software?

2. proofhub, 6. hubspot task management, 11. proprofs project, 15. clockify, 17. infinity, 19. taskworld, 21. basecamp, 22. monday.com, 24. taskade, task management software faqs.

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

• Tracking task progress
• Delegating work to team members
• Setting deadlines
• Adjusting work schedules
• And so much more!

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software .

25 Best Task Management Software in 2023

Here are the 25 best task management tools for organizing individual and team tasks efficiently:

If you need a platform to scale both task management and project management, ClickUp delivers what teams need within reach to manage personal to-do lists, complex projects, and everything in between. Its extensive customization options and integration capabilities contribute to its versatility and widespread adoption among professionals across various industries.

ClickUp includes over 15 ways to view your work. Whether you’re a manager overseeing a team or an individual contributor trying to stay organized, views let you flex your workspace to fit your needs. Here’s a closer look at some of the features and functionalities of this free task management software:

A) Templates and Recurring Tasks

Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects. 

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

B) Priorities

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize. 

Check out these prioritization tools !

C) Reminders

Our project management software comes with powerful Reminders to help you always keep track of your deliverables . You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.

D) Notifications

ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear. 

E) ClickUp AI

ClickUp AI is a revolutionary tool that helps prioritize tasks and make sure you’re never overwhelmed. Use ClickUp AI to summarize tasks, and generate action items from Docs and Tasks.

Instead of adapting to a tool’s interface, let the management tool adapt to you! 

ClickUp gives you Multiple views for managing tasks the way you’d like to: 

• Board view : view your tasks in a handy Kanban board
• List view : view your tasks in a GTD-style list app
• Box view : check what everyone’s working on and delegate tasks
• Calendar view : quickly manage your task schedules
• Table view : create flexible spreadsheets 
• Timeline view : visualize and organize your work over time
• Whiteboard view : ideate new tasks and visualize workflows flexibly

G) Assigned Comments

Sure, your typical project management software allows you to add comments to tasks.

But ClickUp does way more!

ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!

H) Targets and Goals

A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

I) Dashboards

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.

Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.

K) Integrations

ClickUp integrates with 1,000+ cool apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, HubSpot, and more. This integration ecosystem streamlines workflows, eliminating the need for constant switching between tools and ensuring all relevant information is easily accessible within ClickUp.

And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart , Task Dependencies , Permissions , Native Time Tracking , Mind Maps , and much more! 

Need a full picture of our project management tool? Take a look at the ClickUp Features page.

• Free Forever
• Unlimited:  $7/month per user
• Business:  $12/month per user
• Enterprise:  Contact for pricing

What people think about task management with ClickUp

“I honestly wouldn’t last two minutes in my job without ClickUp holding all my tasks and being the brain that remembers what I need to work on, when my deadlines are, where to reference information, all the little details individual to each area of work and a thousand other things.” — G2Crowd

“I liked that every one of us (we were a 10-men dev team featuring 2x QA, SCM, PO and DEVS) was able to create as many customized views and lists and what-not. Aggregation worked amazing – especially when grouping things together for exports and reporting subtasks – we used that a lot for “task-scoping” (basically task breakdown) and on the business plan it also allowed us to assign hour estimates.” — GetApp

Ready to try ClickUp?   Get it for free here.

ProofHub is an all-in-one project management app and collaborative work management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications.

ProofHub Key Features

• To-do lists
• Custom workflows and kanban boards
• Gantt charts
• Online proofing tool
• In-built chat app
• Dedicated space for real-time collaboration
• Timer and timesheets
• Custom reports
• File sharing
• Mobile app (both iOS and Android)

Price : $89 per month (unlimited users)

Todoist, as a task management solution, is a breeze for many. 

Like the Swift to-do list app , it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management , as you can’t assign multiple people to a single task. 

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives .

Todoist Key Features

• Recurring due dates
• Mobile apps available for iPhone, iPad, and Android devices
• Task labels and reminders
• Email notifications
• Automatic backups
• Collaborate on tasks via email

Pricing : Free to $5/month per user.

This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete. 

Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but Any.do’s going to have to respond with a: no-can-do !

Any.do Key Features

• Time tracking add-ons
• To-do list reminders
• Daily planner to organize and prioritize to-dos
• Android and iOS mobile apps
• Unlimited attachments
• Location-based reminders
• Task color-coding to organize your work 
• Customized recurring tasks

Price : Free to $2.99/month per user.

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. With chat organization, users get to convert any message into an assignment, allocate it to the appropriate person, and set due dates for it.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view.

You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them.

Chanty Key Features

• Individual and group audio or video calls
• Built-in task management
• Screen sharing
• Community support
• Unlimited searchable chat history
• Roles and permissions
• A dedicated support line
• Unlimited members on the team
• Unlimited individual and group audio or video calls

Price: Free up to 10 users after which it is $3/user/month.

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel. 

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out ClickUp’s integration with HubSpot .

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

HubSpot Key Features

• Automatically synced data 
• Integrations with hundreds of apps
• Easy task creation
• Progress tracking
• Task queues

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member. 

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

Taskque Key Features

• Automatic task assignment
• Discussions
• A powerful to-do list app
• Workflow management
• Exclusive permissions
• Expanded workspaces

Price : Free to $5/user per month.

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. 

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event. 

The one drawback of this management app? 

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

Flow Key Features

• A list of tasks with card views
• Drag and drop timeline
• Workflow management features
• Public and private projects

Price : $4.79/user/month and up

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. 

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart . 

No Kanban board.

So no workflows. Ugh.

Hitask Key Features

• Task management
• File storage
• Time tracking
• Email task creation
• Mobile apps for iOS and Android
• Selective permissions on tasks
• Calendar sync
• Unlimited storage

Pricing : Free to $20/user per month

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like project timeline templates or priorities. 

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives , and don’t forget to compare Trello with ClickUp !

Trello Key Features

• Attachments
• Unlimited integrations
• Collections for teams
• Public/private boards
• More onboarding support

Price : Free to $17.50/user per month

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

ProProfs Key Features

• Centralized dashboard
• Real-time alerts & notifications
• Instant messaging, task comments, & file sharing
• Customizable workflows
• Gantt charts, Kanban board, Calendar view
• Task prioritization
• AI-powered reports
• Automatic invoicing
• Task dependencies

Price : $2/user per month and up

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card. 

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

Quire Key Features

• Tasks and subtasks
• Progress reports
• Recurring tasks
• Apps for iOS and Android
• Kanban boards

Price : Free

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks. 

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison !

Asana Key Features

• Basic dashboard
• Basic search

Price : Free to $24.99/user/month and up

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system ?

Things is only available on Mac and iOS.

Things Key Features

• Calendar events
• Morning, afternoon, evening slots
• Section headings
• Mac OS shortcuts

Price : One-time charge of $49.99

Although widely known for its time tracking capabilities, Clockify can be a solution to your task management problems, too.

You can use Clockify to manage all your tasks, to-dos, and projects. Additionally, it’s suitable for individuals, such as freelancers and independent consultants, and companies and teams of all sizes. 

The app offers a free task timer that you can use to track the hours you and your team spend working on tasks — and then uses that data to calculate billable hours.

The only drawback is that Clockify covers a wide range of time tracking and invoicing features which can be overwhelming if your idea is to use it solely as a task management app. 

Clockify Key Features

• Categorize your time entries into specific tasks. 
• Assign tasks to people and set time estimates for each task. 
• Manage your tasks — edit them, mark them as done, or delete them. 
• Visually track all your tasks and time logs in a Calendar view. 
• Integrate the app with 80+ other project management and productivity tools. 

Premium: 

• Define hourly rates for each task and decide which ones are billable.
• Visualize all your projects, see who’s available for their next task, and make schedules accordingly. 
• Ensure maximum security and privacy of your tasks by hosting Clockify on your own servers. 
• Automate your projects by setting up Project templates and using them for every new project, if applicable. 

Price: 

You can use most of Clockify’s features for free; the cheapest paid plan starts at $3.99 user/month

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

Plutio Key Features

• Timeline/Gantt view, Kanban view, list view, and calendar view
• Dashboards, projects, and knowledge-base
• Team Chat, time-tracking and timesheets, built-in documents
• Proposals, contracts, and invoicing

Pricing : 7-Day Free Trial, Pricing Starts at $19/month.

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

Infinity Key Features

• 6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table
• 20+ attributes, including labels, dates, formulas, and progress bar, to name a few
• Over 50 templates for various use cases
• API & automations to help you complete projects faster
• Multiple integrations, including ones with Google Drive, iCalendar, and Zapier
• Dedicated desktop and mobile apps

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. 

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

Accelo Key Features

• Team scheduling templates
• Time tracking templates
• Automated timesheet

Price : $39 to $79/user per month

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it! 

Taskworld Key Features

• Task points
• Task assignments delivered by email
• Activity log
• Repeating tasks
• Direct messaging

Price : $10/user per month to $22/user per month

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. 

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great project timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

Wimi Key Features

• Gantt chart timeline for lean visual management
• Task assignments organized as post-it notes
• Critical path calculations
• Task filters
• Task history
• Unlimited projects
• Up to 500GB of storage
• User training and onboarding

Price : Free plan + paid plans up to $18/per user/month

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.  

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review .

Basecamp Key Features

• Real-time communication (campfires & pings)
• Simple task management
• Auto check-in questions
• Project progress tracking (Hillcharts)

Pricing : Free to $99/month

Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how ClickUp compares to Monday.com & how Monday compares to Asana !

Monday.com Key Features

• Calendar view
• Automations
• Unlimited boards

Pricing : $8/seat per month to $16/seat per month

Compare Monday Vs ClickUp !

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user , Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas. 

Not sure about Wrike anymore? 

Take a look at these Wrike alternatives or Compare ClickUp vs. Wrike for a clear idea.

Wrike Key Features

• Task tool for progress tracking
• Workflow statuses

Pricing : Free to $24.80/user per month

Taskade straddles the line between a personal task management app and a team project management app—with features that fall somewhere between the two. 🤸‍♂️

It’s a good choice for individual super users or for small teams. But big teams might find that the features aren’t quite robust enough.

If you’re someone who mostly consults your task list from your mobile device, then you’ll love Taskade’s native app design. It runs quickly and has options for widgets that can help you visualize your to-dos and project progress.

The mobile app is available for iOS or Android. There are also desktop apps for Mac, Windows, and Linux, and browser extensions for Chrome, Firefox, and Edge.

Taskade Key Features

• Both your professional and personal to-dos in one app with separate areas for each part of your life
• Collaboration features that include not only the ability to assign tasks to teammates but also an in-app video call feature that allows you to have a face-to-face chat
• Strong note-taking features for brainstorming and documentation
• Outlining capabilities to manage tasks
• Starter: $4 per month
• Plus: $8 per month
• Pro: $19 per month
• Business: $49 per month
• Ultimate: $99 per month

Pipefy is a task management tool that simplifies the process of creating, assigning, and organizing tasks. With its automation features, Pipefy helps save time and minimize errors in task management. It offers a comprehensive platform where users can easily connect and integrate with other existing software, such as ERP , HRIS, and CRM systems.

Pipefy Key Features

• Process templates
• Secure company database for actions
• Conditional logic
• Native Integrations with Slack, GitHub, BitBucket, and Google Hangouts

Pipefy pricing  

Pipefy offers a free plan for individual users and small teams, with paid plans starting at $30/user per month.

Why Do You Need Task Management Software?

1. task management software helps you organize work.

We know you and your team work on multiple tasks every day!

Project tasks, HR activities , social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet .

Unfortunately, this is all too common.

According to a recent study by ClickUp , 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool . 

Luckily, task management tools are designed for this, acting as a safeguard against going crazy! 

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. Task management software helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop. 

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.  

3. Task management software helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others. 

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

What are Features of a Great Task Management Tool?

• Comprehensive Integrations – Does this tool integrate with a variety of apps such as Google Calendar, Slack, Salesforce, Zapier, Bugsnag, etc?
• Tracking Task Progress – Is it easy to see which stage in the project everyone is and how you and your team are arriving at your goals? Can you visualize the project from many different views?
• Responsive Customer Support – Does the task management solution offer quick chat and email response times in case you need help?
• Ease of Use – Can it be used by beginners and expert project managers alike? Can it be adopted by both code and no-code teams and can collaboration exist between departments?
• Intuitive Flexibility – Can it be used for an infinite number of use cases? Can you execute task planning not only for marketing campaigns and software development, but also for personal goals and university projects?
• Frequent Updates and Features – Is the team behind the task management platform dedicated to crushing bugs, shipping new features, and listening to their users’ feedback?

These are some of the criteria we use to evaluate the task management platform, but you’ll be able to decide for yourself after reading through this list.

Bonus: Learn how to implement a work management system !

1. What Are The 8 Managerial Tasks?

The eight managerial tasks, often referred to as the functions of management, were first proposed by Henri Fayol, a French management theorist. The 8 managerial tasks are, planning, organizing, staffing, directing, coordinating, reporting, budgeting, and controlling.

2. What are the Benefits of Task Management Software for Teams?

Task management software improves task organization, prioritization, project management, collaboration , real-time tracking, improved communication, enhanced productivity, automated reminders, and streamlined workflow for effective task management.

Which Online Task Management Software Will You Choose?

You don’t need us to tell you that there are lots of task management apps available. That’s apparent from any Google search or a glance at the productivity section of the app store. 

So here are some suggestions for deciding which task management software is right for you :

• Try a free plan before you buy it . You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Test out some of the best free task management software to help you decide what you like and don’t like. Some online project and task management tools offer free trials. Be wary of those tools because you know a sales pitch will be coming at the end!
• Read the reviews of task management apps . Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software too.
• Check out the roadmap . Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.

First on the list? Get ClickUp for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!

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10 best task management software in 2023

Jessica Elliott

Alana Rudder

“Verified by an expert” means that this article has been thoroughly reviewed and evaluated for accuracy.

Updated 3:01 p.m. UTC Nov. 1, 2023

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Assigning and tracking job duties is challenging, regardless of company size. The best task management software increases accountability while keeping teams focused. It automates reminders, supports in-app communication and displays priority levels.

We evaluated 20 task management vendors across 29 data points, including ease of use, task tracking features and automations. After over a dozen hours consulting with customer and sales agents and a comprehensive review of business user feedback, we narrowed our list to the 10 best task management tools.

Best task management software in 2023

: Best free task management software

: Best for remote team task management

: Most customizable task-tracking tool

: Best for content creators

: Best for client task management

: Best for SMBs managing complex tasks

: Best for reporting to senior leaders

: Best for light task management

: Best for large software development teams

: Best for branding and marketing startups

Best task management software comparison

Methodology

What is task management software and how does it work?

How to choose the best task management software for your business, how much does task management software cost.

• Frequently asked questions (FAQs)

Why trust our small business experts

Our team of experts evaluates hundreds of business products and analyzes thousands of data points to help you find the best product for your situation. We use a data-driven methodology to determine each rating. Advertisers do not influence our editorial content. You can read more about our methodology below.

• 62 companies reviewed.
• 164 products reviewed.
• 2,028 data points analyzed.

Best free task management software

Monthly fee

What you should know.

ClickUp is an all-in-one solution for organizing your tasks, teams and projects. We chose ClickUp as the best task management software because it allows unlimited users and tasks and automates recurring assignments. The home screen is an impressive feature, as it centralizes all assigned comments and allows you to add new tasks with the drag-and-drop tool.

Although ClickUp doesn’t restrict the usage of checklists or dependencies, once users use a certain number of goals or milestones, this feature is blocked until the plan is upgraded. Unlike Trello, you can’t connect ClickUp’s free version to Google Drive or Dropbox. It’s also a bit more challenging for beginners than a straightforward platform.

Pros and cons

• Unlimited tasks and members on the free version.
• Provides task checklists and dependencies.
• Home feature shows your daily agenda and tasks.
• The free plan is only good for sole proprietorships.
• Usage limits don’t reset.
• More complex to configure than Trello.

Best for remote team task management

Business managers leverage Monday.com’s intuitive work management platform to assign tasks and oversee progress. It supports diverse workforces with highly rated mobile apps, pre-made templates and drag-and-drop functionality. It is easy to customize the task manager board to display due dates and handle multiple departments. Consequently, we chose Monday.com as the best task management software for managing remote teams due to its automations, integrations and updates section that keeps employees informed.

While finding a downside to Monday.com is challenging, the free and Basic versions are disappointing. Both lack integrations and calendar views, which Trello provides. Companies with more complex tasks may prefer Asana because it supports dependencies on the less expensive Premium plan ($13.49 monthly versus Monday.com’s $20).

• Daily task manager dashboards and views.
• Drag-and-drop tools are user-friendly.
• Updates section shows recent comments or changes.
• Limited views on the Basic plan.
• The free version isn’t for teams.
• Only Pro and Enterprise users can set dependencies.

Most customizable task-tracking tool

Airtable is a unique cloud-based platform companies use to build custom no-code apps. Unlike other task-tracking tools, you can start from scratch or choose a base published by Airtable users. As our top pick as the most customizable task management software, Airtable stands out for its automation capabilities, sub-task options and multiple views (up to 1,000 per table).

While the free version allows unlimited bases, only five people can edit it. Paid subscriptions are pricier than competitors, making Airtable less budget-friendly than other solutions. It also offers fewer customer support options and may take a bit longer to set up compared to Asana or Monday.com.

• Many base templates created by Airbase users.
• Highly customizable for various workflows.
• Can track sub-tasks and automate notifications.
• More expensive than other task management apps.
• No phone support available.
• Not an out-of-box task-tracking tool.

Best for content creators

Notion is a block-based project and task management app. Users add a to-do list to every page or insert one list block per project. We selected Notion as the best task management software for content creators because it has over 50 content blocks, supports guest collaborators (like freelancers or clients) and allows custom dashboards. Creators can sort design tasks by category or client and customize fields by due date or team member.

However, Notion’s free version is more limited than ClickUp’s complimentary plan. It’s best for a single content creator. While Notion offers several task management templates, it requires a bit more configuration than Trello. Notion has various templates for tracking hours but lacks the built-in billable hours feature, making Teamwork perfect for virtual assistants.

• Customizable task management dashboards.
• Built-in text editor.
• 10 to 250 guest collaborators.
• No built-in or automated client billing tools.
• The free task management app is only for sole proprietorships.
• Slight learning curve for new users.

Best for client task management

Teamwork’s task-tracking tools help virtual assistants and agencies handle workloads for one or more customers. We named Teamwork the best task management software for client task management because it allows users to establish task lists, get immediate progress updates and view dependencies. Aside from all the basics, like setting due dates and assigning work, Teamwork lets businesses track billable hours, improve time estimates and chat with co-workers or contractors.

However, Teamwork doesn’t provide much storage space compared to competitors. The 50 GB and 100 GB limits on Starter and Deliver plans pale in comparison to Notion and Asana’s unlimited offerings. Moreover, we wish Teamwork included additional reports and the tasklist budgets feature on lower-priced packages.

• Plans include billable time tracking.
• Integrated team chat.
• Unlimited tasklist templates.
• Limited reports on most subscriptions.
• Tasklist budgets only available on top-tier plans.
• Less cloud storage than Notion or Asana.

Best for SMBs managing complex tasks

Asana’s collaborative work management system enables small and medium-sized business (SMB) leaders to break down high-level tasks into manageable parts for individuals and departments. The my tasks view lets employees visualize assignments, priorities and changes in real time. The automation features make Asana the best task management software for SMBs managing complex tasks. Teams can create tasks from a meeting, email or Slack message, share status updates to third-party tools or change task dates in team calendars.

Although leaders can assign many collaborators to a task, only one person is the “assignee” and can view the task under “My tasks.” This could pose an issue for projects with two or more responsible parties. Asana locks time-tracking tools behind the more expensive Business tier, whereas Teamwork includes built-in features on the free version. However, you can integrate third-party apps with Asana with all subscriptions.

• Paid plans show task dependencies.
• Automates actions across third-party tools.
• Unlimited file storage.
• More expensive than Teamwork for time tracking tools.
• Only one assignee per task.
• 24/7 support limited to Enterprise users.

Best for reporting to senior leaders

Smartsheet takes the familiar spreadsheet for tracking tasks to a new level. Users can create custom dashboards and reports to find at-risk, due or not yet assigned tasks. Or quickly generate reports to see all tasks assigned to specific employees. It supports sharing permissions so companies can send task lists to internal and external stakeholders. Smartsheet is the best task management software for reporting to senior leaders because it provides real-time metrics and high-level data for keeping executives informed.

While senior leaders may appreciate the progress summaries, everyday users may be less enthused. Smartsheets can be trickier to navigate than Asana or Monday.com. The Pro plan maxes out at 10 users, and Business costs $32 per user monthly. Companies that require skills-based resource management or digital asset tools could pay even higher prices.

• Automated recurring reminders and alerts.
• Task scheduling and task list sharing.
• Real-time metrics and reporting options.
• Steeper learning curve for new users.
• Some functions or features may require add-ons.
• Pro plan is limited to 10 users.

Best for light task management

Confluence, an Atlassian product, is a team collaboration workspace that integrates with Jira. Companies use Confluence to develop knowledge bases for high-stakes projects. Users can add tasks to a requirements or meetings notes page. Putting action items anywhere is possible, making Confluence the best task management software for flexible light task management. We like tagging tasks with due dates and seeing a task list in our profile.

Yet, Confluence lacks the deeper task management features of other solutions like ClickUp and Monday.com. It doesn’t monitor milestones or offer billable time tracking. Also, companies that don’t use Confluence or Jira for current projects will find the software less helpful in tracking tasks.

• Coordinates with Jira.
• Tasks report blueprint shows team or project-specific tasks.
• Multiple ways to view tasks.
• Not for managing task scope and milestones.
• Lacks billable time tracking.
• Not a standalone time-tracking solution.

Best for large software development teams

Jira, an Atlassian product, is an agile project and task management system designed to mirror your company’s workflows, whatever those may be. This customizable solution gives powerful insights into task histories, status and workflows. Jira is our top pick as the best task management software for large development teams, thanks to its expansive integrations and drag-and-drop automations. We appreciate the interactive timelines and ability to create custom fields.

Companies that require advanced planning tools, like mapping dependencies or managing team capacity, must select the Premium or Enterprise plans. These subscriptions also provide unlimited file storage, whereas the other plans are limited (2 GB to 250 GB). While Jira helps large software development teams manage tasks, it can be overkill for smaller creative teams or service-based agencies.

• Supports multiple assignees and custom fields.
• Drag-and-drop automation.
• Integrates with thousands of third-party apps.
• Advanced planning tools only available for Premium and Enterprise users.
• Limited file storage on the Free and Standard plan.
• More complex interface than Monday.com.

Best for branding and marketing startups

Trello is a visual task management tool from Atlassian. Unlike Jira or Confluence, Trello is widely known for its user-friendly interface. Add a task and due date to a card, assign it to a team member and drag it to a column. Break large tasks into bite-size chunks by adding a checklist to a card and alert co-workers when the assignment is ready. Trello is the best task management software for brand and marketing startups because it’s free (or inexpensive) and simple to use.

However, as your agency grows, managing large projects is challenging on Trello. It doesn’t show dependencies and falls behind competitors in reporting options. You’ll need to upgrade for timeline and dashboard views.

• Many task management templates.
• Unlimited power-ups and file storage.
• Easy to add task checklists to individual cards.
• Lacks robust reporting tools.
• Not for managing complex tasks or projects.
• Limited views on Standard and free plans.

We extensively research the key competitors within an industry to determine the best products and services for your business. Our experts identify the factors that matter most to business owners, including pricing, features and customer support, to ensure that our recommendations offer well-rounded products that will meet the needs of various small businesses.

We collect extensive data to narrow our best list to reputable, easy-to-use products with stand-out features at a reasonable price point. And we look at user reviews to ensure that business owners like you are satisfied with our top picks’ services. We use the same rubric to assess companies within a particular space so you can confidently follow our blueprint to the best task management software of 2023.

The best task management software has positive user reviews on customer review sites and app stores. Task management software companies should provide customers with fast and reliable support. Using a combination of phone support, live chat and knowledge bases, customers should be able to quickly resolve issues 24/7.

Task management software should have role assignment features, timelines and dependencies. It should also allow businesses to use customizable templates, track expenses and track milestones.

And the best task management software should offer client access, billing and invoice capabilities and budgeting features.

Task management software helps individuals and companies track job or project-related assignments from a central location. Most task-tracking apps or to-do list tools let users create sub-tasks, establish due dates and monitor task progress. 

These cloud-based tools typically offer mobile apps, allowing users to view tasks from iOS and Android phones, and any changes made on the mobile app update automatically when viewed on the desktop version. 

Task management apps have different formats and functionality for creating to-do lists and managing tasks, but many systems work like this:

• A team leader or individual makes a standalone task or turns a comment, meeting action item or Slack message into a task.
• They assign themselves or one or more co-workers the task.
• Depending on the software, the user may add a due date, priority level, description and other details in custom fields. 
• The assignees may receive an alert and new tasks or status updates appear on their main profile or dashboard.
• Leaders can run reports, automate status notifications or view progress on dashboards.
• Task management tools may have in-app messaging or chat features, support file attachments or let users complete the project within the software.

Workflows and task assignments vary by company, and the best task management software should fit your process and require minimal process changes by your team. Follow these steps to identify the right system for your organization.

1. Determine your budget and goals

Task management and to-do list apps charge a per-user fee. Many offer free versions, which could work for freelancers, solopreneurs, small teams or startups. However, free task-tracking tools often have usage limits or lack automation and other advanced features. 

If your funds are tight, consider starting with free task management apps or free project management software to stretch your budget and see which team members benefit the most from the software.

Companies choose online task managers to improve accountability and reduce missed deadlines. Yet, a virtual assistant needs a tool that tracks billable client hours, whereas a manager might want a powerful real-time dashboard for managing a remote workforce. Likewise, a software development company’s goals differ from those of a branding and marketing startup.

2. Consult with your team for a feature wishlist

Involve team leaders and employees in the early stages. Features desired by an office or remote worker may differ from those required by leaders or business owners. Therefore, it’s crucial to hear from people in various roles. 

Consider the following task management features:

• Task and sub-task creation, scheduling and assignment.
• Ability to assign tasks to multiple people.
• Recurring tasks.
• Different task views (calendar, list, dashboard or Gantt).
• Priority levels.
• Collaboration tools, like in-app messaging or chat.
• Time tracking, billable hours or timesheets.
• Progress updates, reports and status monitoring.
• Automation capabilities.

3. Identify top-rated task management apps

Read guides rating the top task and project management systems to understand your options. Then, check out mobile apps and user reviews to see how business users rate their experience. 

Look for details about ease of use and customer support wait times. Head to each vendor’s pricing page to see if your must-have features are within your budget. Lastly, use your criteria and insights to narrow your list to a handful of task management tools.

4. Test software and request feedback 

The best apps for task management provide free trials or versions, allowing businesses to test them before committing. Encourage your team and leaders in different positions to assign tasks and run reports.

Ask these questions:

• Could you assign, track and manage tasks on the mobile apps?
• How would you rate the setup and learning process?
• Did features work as expected?
• Were task priorities clear?
• How easy was it to switch between views or task lists?
• Did the format or visual structure make sense to you?
• What customizations do you think are essential? 

* Monday.com requires a three-user minimum. ** Teamwork has a three-user minimum for Starter and Deliver and a five-user minimum for Grow.  ***Smartsheet Business requires a minimum of three users. ****Trello Enterprise is billed annually.

Task management software ranges from $6 to $24 per user monthly for base plans. Most vendors provide discounts for annual prepayment, reducing the cost of entry-tier subscriptions by $1 to $4 monthly. At the high end, prices range from $11.55 to $54.00 per user monthly, and annual prepayment decreases monthly costs by $2.50 to $9.00. Several services have enterprise packages with custom pricing available.

Eight out of 10 task management apps have a free trial. Teamwork, Asana and Smartsheet give companies 30 days to test paid versions, which is a fantastic deal. However, all vendors offer a free version of their task management tools. Yet, only two users can access Monday.com’s free plan, whereas Trello says you can invite your whole team.

Organize your to-do list and manage tasks by choosing a free task management app. You can download it on your cell phone and computer to track personal and professional tasks. Free task management tools include Trello, Asana and ClickUp.

Successful task management is a critical first step to understanding your team’s workload and resources. 

The best task software for task management helps your company:

• Increase productivity: By automating manual tasks, reducing app switching and centralizing task lists, employees can accomplish more work instead of completing administrative jobs or other data entry tasks.
• Track costs: Many task management apps offer time tracking tools or integrations, which can help leaders understand how employees use their time or how much effort goes into a project.
• Improve focus: Team managers can set priority levels, due dates and goals to keep staff moving forward. Task management apps eliminate background noise and put main tasks front and center.
• Boost engagement: With in-app chat, comment features and real-time updates, employees can interact with each other and use the task management tool to stay engaged with their work and workplace.
• Ensure accountability: Online task managers increase visibility into who’s doing what and when. It helps individuals take responsibility for their role. They can provide an update as long as they have an internet connection.

The best-rated task management solutions take a multi-layered approach to data security. Many maintain ISO (International Organization for Standardization) certification, which verifies that its security system adheres to certain guidelines. Vendors may also be certified by PCI-DSS (Payment Card Industry Data Security Standard) and FedRAMP (Federal Risk and Authorization Management Program). 

They use or maintain data centers under strict operating conditions with the same compliance standards and certifications. Vulnerability detection and bug bounty programs also actively look for potential security issues.

Blueprint is an independent publisher and comparison service, not an investment advisor. The information provided is for educational purposes only and we encourage you to seek personalized advice from qualified professionals regarding specific financial decisions. Past performance is not indicative of future results.

Blueprint has an advertiser disclosure policy . The opinions, analyses, reviews or recommendations expressed in this article are those of the Blueprint editorial staff alone. Blueprint adheres to strict editorial integrity standards. The information is accurate as of the publish date, but always check the provider’s website for the most current information.

Jessica Elliott is a business writer specializing in technology, marketing, and operations. She dissects complex topics and empowers leaders to make informed decisions. Her work appears in Business News Daily, U.S News & World Report's 360 Reviews, and Investopedia.

Alana is the deputy editor for USA Today Blueprint's small business team. She has served as a technology and marketing SME for countless businesses, from startups to leading tech firms — including Adobe and Workfusion. She has zealously shared her expertise with small businesses — including via Forbes Advisor and Fit Small Business — to help them compete for market share. She covers technologies pertaining to payroll and payment processing, online security, customer relationship management, accounting, human resources, marketing, project management, resource planning, customer data management and how small businesses can use process automation, AI and ML to more easily meet their goals. Alana has an MBA from Excelsior University.

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7 Best AI Project Management Tools for 2023

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Here are the best AI project management tools that can streamline your workflow and enhance productivity. Find the perfect tool for your team.

Trello: Best for affordable pricing

Clickup: best for customizations, notion: best for writing assistance, wrike: best for unique ai features, asana: best for included ai features, monday.com: best for teams of most sizes, microsoft project: best for microsoft 365 users.

While AI once seemed like a fictional novelty, it’s quickly being implemented in many different project management software platforms as the field progresses. To help you decide which software is best for your business, we’ve rounded up seven of the best AI project management tools of the year.

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• Top AI project management tools

Key features of AI project management tools

How do i choose the best ai project management tools for my business.

Besides pricing, there are multiple other factors that you need to consider when choosing between AI project management tools.

Trello is a project management software known for its intuitive and visually appealing Kanban boards , but it’s also recently incorporated AI functionality into the platform. Trello’s Strategy AI power-up (created by Chinchilla Software) helps you cross-tag projects and tasks, get visibility into workloads and measure strategic progress. There’s also another power-up created by ChaptGPT that will provide writing assistance.

• Free: Up to 10 boards per workspace.
• Standard: $5 per user per month if billed annually, or $6 per user per month if billed monthly.
• Premium: $10 per user per month if billed annually, or $12.50 per user per month if billed monthly.
• Enterprise: $17.50 per user per month when billed annually.
• Excellent Kanban boards.
• Extremely easy-to-use automations.
• Choose from eight project views.
• Add power-ups for additional functionality.
• Unlimited file storage on all plans.
• Unlimited users on the forever free plan.
• Transparent and affordable pricing plans.
• Low learning curve, even for beginners.
• Many power-ups require an additional fee.
• Free plan limited to 10 boards per workspace.
• Limited customization options.
• Reporting tools could be improved.

For more information, read the full Trello review .

ClickUp offers an AI Writing Assistant add-on to its project management software that costs $5 per person per month. Right now, the Writing Assistant can be used to create prompts, summarize documents and generate subtasks to spark creativity and speed up work. Other features — such as mobile app functionality, project and standup summaries and the ability to access AI through the toolbar — are on their way.

• Free Forever: $0; best for personal use.
• Unlimited: $7 per user per month billed annually, or $10 per user per month billed monthly.
• Business: $12 per user per month billed annually, or $19 per user per month billed monthly.
• Enterprise: Quotes are available upon request.
• Choose from more than 15 project views.
• Excellent customization options.
• Create documents, wikis and knowledge bases.
• More than 1,000 integrations.
• Interface is colorful and easy to navigate.
• Free plan allows unlimited users.
• 24/7 customer support for all plans.
• Must pay extra for AI add-on.
• AI feature focused on writing only for now.
• Some users report occasional performance issues and lags.
• Must use the desktop app for a number of actions.

For more information, read the full ClickUp review .

Notion is a project management platform and digital collaboration tool that is designed with creative and content teams in mind, so it makes sense that its AI add-on focuses on these tasks. Notion’s AI can help you summarize existing content, brainstorm new ideas, write a rough draft, fix spelling and grammar and even translate content into another language. The add-on costs $8 per person per month billed annually or $10 per person per month billed monthly in addition to the standard plans.

• Free: No cost plan with limited features.
• Plus: $8 per user per month billed annually, or $10 per user per month billed monthly.
• Business: $15 per user per month billed annually, or $18 per user per month billed monthly.
• Enterprise: Custom quote.
• Wiki and document creation.
• Customizable templates for different workflows.
• Multiple project views available.
• Simple and well-organized user interface.
• Great note taking capabilities.
• Excellent community support.
• Highly customizable layout.
• Invite up to 10 guests on the free plan.
• Offline use is extremely limited.
• No Gantt charts or time tracking.
• Only 5 MB file uploads on free plan.
• Not suitable for managing complex projects.

For more information, read the full Notion review .

Unlike some other platforms that require a paid add-on, Wrike’s AI features are included throughout the platform (though some features are only available on certain pricing plans). Wrike’s AI can help with more standard tasks like generating new ideas and finding spelling mistakes, but it can also help with more unique things like turning written documents into digital files and providing a 360-degree view of project risk factors.

• Free: $0 per user per month.
• Team: $9.80 per user per month.
• Business: $24.80 per user per month.
• Pinnacle: Quotes are available upon request.
• Subtask management included on all plans.
• Automations available on paid plans.
• Forecast and visualize project risk with the analytics tool.
• Resource management features available.
• Well organized and designed interface.
• Extremely powerful features and customizability.
• Premium security and data privacy features.
• Voice assistant interaction available on mobile app.
• Free plan limits the number of active tasks you can have.
• Team plan only supports up to 25 users.
• Must upgrade to Business plan for time tracking, template creation and AI risk prediction.
• Learning curve is very high compared to alternatives.

For more information, read the full Wrike review .

Asana is in the process of adding AI functionality to its project management software. Right now, users get access to writing edits and summary generation, while comprehensive status updates and smart project answers are slated to be implemented by the end of the year. Some other forthcoming features include creating more effective goals and optimizing workflows over time. All of these AI features are included in other pricing plans and don’t require a separate fee.

• Basic: $0 per user per month for up to 15 people.
• Premium: $10.99 per user per month billed annually, or $13.49 per user per month billed monthly.
• Business: $24.99 per user per month billed annually, or $30.49 per user per month billed monthly.
• Enterprise: Contact the sales team for a custom quote.
• Choose from five different project views.
• Workflow builder helps standardize task execution.
• Portfolios feature lets users customize and group projects.
• Advanced reporting and analytics.
• Mobile app available for offline use.
• Easy-to-use management features.
• Free plan allows unlimited projects and tasks.
• AI functionality doesn’t require a separate fee.
• No native time tracking.
• Some AI features haven’t been implemented yet.
• Advanced security features only available on the Enterprise plan.
• Not suitable for projects with complex dependencies.

For more information, read the full Asana review .

monday work management has lots of AI features in beta for its enterprise project management software . There’s no paid add-on for these features, but an Admin will need to enable the beta features so users can access them. Some of the AI features include generating checklists, writing drafts, suggesting email templates, summarizing text and recommending formulas. An AI chatbot is also forthcoming.

• Individual: $0 for up to two seats.
• Basic: $8 per seat per month billed annually, or $10 per seat per month billed monthly. A free trial is available.
• Standard: $10 per seat per month billed annually, or $12 per seat per month billed monthly. A free trial is available.
• Pro: $16 per seat per month billed annually, or $20 per seat per month billed monthly. A free trial is available.
• Comprehensive features for managing complex projects.
• Pre-built automations for project management workflows.
• Many different data visualization options.
• WorkForms tool lets your team customize and share surveys.
• Mobile app offers comprehensive functionality.
• Unlimited documents on all plans.
• 200+ templates available.
• AI features are currently in beta and aren’t available to all customers yet.
• Must upgrade to a Standard account for Gantt chart views.
• Must upgrade to a Pro account for time tracking.
• Free plan limited to only two people.

For more information, read the full monday review .

While Microsoft has been slowly embedding writing and editing AI features into its project for years, it has a new project management focused feature called Copilot that is currently available as a “preview” for US customers. Unfortunately, Copilot will come at a steep cost: Microsoft is going to charge $30 per user per month when it becomes widely available. Copilot can be used to generate task plans, assess potential risks, retrieve project status reports and provide assistance through a chat interface.

Microsoft Project offers five total plans: three for the cloud-based subscription, and two for the on-premises solution. A 30-day free trial is available for the cloud-based solution.

For cloud-based subscriptions:

• Project Plan 1 costs $10 per user per month.
• Project Plan 3 costs $30 per user per month.
• Project Plan 5 costs $55 per user per month.

For on-premises solutions:

• Project Standard 2021 costs $679.99 for a license for one PC.
• Project Professional 2021 costs $1,129.99.

Microsoft also offers a more flexible, scalable Project Server plan, but you must contact sales for a pricing quote.

• Resource management capabilities included.
• Native time tracking included.
• Reporting feature is easy to use.
• On-premises deployment option.
• Innovative AI features.
• Suitable for managing very long, complex projects.
• Interface will be familiar to Microsoft users.
• Excellent customer support and user forum.
• Unclear when Copilot will become widely available.
• Very expensive AI add-on.
• No native file management or team collaboration tools.
• Doesn’t integrate well with non-Microsoft products.

For more information, read the full Microsoft Project review .

Writing and editing assistance

Writing and editing support is the most popular form of AI project management assistance right now. These AI features can help generate project summaries, write email drafts and edit reports for spelling errors, among other things. Some platforms go a step further and allow you to digitize handwritten files or translate one language to another.

Task and project management

As AI advances, more platforms are adding task and project management capabilities as well, but it’s still less common than writing and editing assistance. Depending on what project management tools you choose, the AI can help cross-tag projects, retrieve a project status, assess risk and generate project plans.

Automations

While automations aren’t technically AI, they are an important feature to look for in any project management software. Automations help users set up automatic workflows to eliminate redundant manual work and reduce human errors. Automations are becoming more widely available, but some software may cap the number of automations per account or only support certain types of automations.

Project views and templates

The best project management software should provide multiple project views to choose from as well as a library of templates so that you don’t have to build everything from scratch each time. The software should also give you the ability to create and save custom templates to suit your company’s unique needs.

Integrations

Integrations can significantly increase the functionality of any project management software. Integrations ensure that your data flows seamlessly from one platform to another and also add more features to your project management software. Some project management software offer native integrations, while others rely on third-party services like Zapier.

The availability and cost of AI features vary a lot from platform to platform. Some only offer writing and editing assistance, while others offer project and task management . Some charge an extra fee for AI functionality, while others limit certain features to certain pricing tiers. Other features may be limited to a restricted beta testing group or are otherwise not currently available to the public. Comparing the availability of AI features can help you narrow down your options considerably.

When choosing an AI project management tool, definitely take advantage of free trials in addition to demo calls with the sales team. Most of the platforms we included in this roundup also offer a forever free plan that allows for more extensive software testing, not limited by the days of a free trial. If you’re still unsure after testing the software out, opt for a month-to-month plan instead of a yearly one so you’re not locked into an annual contract if you need to switch later.

Methodology

To select the best AI project management tools, we consulted product documentation and user reviews. We consider factors such as pricing, free trials, availability of AI features, user interface design and customer support. We also consider features such as writing and editing assistance, risk factor assessment, project summary generation and project plan creation.

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Task management in Microsoft 365

Easily manage tasks across Microsoft 365

Access and update your tasks as you work, no matter which app you’re using.

See your tasks where you work

Stay focused and productive wherever you go. See your tasks across your lists as you move between apps and devices.

Manage tasks and work with Microsoft 365

Stay on top of all your tasks

View all your tasks from Microsoft To Do and Microsoft Planner with Tasks in Microsoft Teams. Plus, create tasks from Teams messages and publish tasks from corporate to frontline workers.

Convert emails to tasks

Flag emails or drag them into the Microsoft To Do pane to create and manage tasks directly in Outlook for the web.

Focus on what matters

Keep track of individual tasks in Microsoft To Do using intelligent features to collect, prioritize, and accomplish what’s most important.

Get more work done as a team

Manage team tasks with Planner. Build Kanban boards, add content-rich tasks, get visual status, and collaborate within Planner or Tasks in Microsoft Teams.

Collaborate on shared Microsoft 365 documents

Use @mentions within comments in Word, Excel, and PowerPoint to create and assign tasks. 1  Receive an email notification when you’re assigned a task, see a preview of the document, and reply directly from Outlook.

Get the most out of task management in Microsoft 365

Manage all your tasks in Microsoft Teams

Bring together your individual tasks from Microsoft To Do and team tasks from Planner and manage them all in one place with Tasks in Microsoft Teams.

Align tasks from corporate to the frontline

Plan centrally, manage regionally, and execute locally—all with one task management tool that provides real-time visibility across all your frontline locations.

Choose the right tool for managing work

Determine the best tool for managing your work—Microsoft To Do, Planner, Tasks in Microsoft Teams, Microsoft Lists, or Microsoft Project—with our when-to-use guides.

Create tasks from flagged emails

Flag emails in Outlook for the web to add them as tasks in Microsoft To Do and manage them alongside your other tasks using features such as due dates, reminders, and My Day.

See tasks from Planner in Microsoft To Do

Automatically sync your Planner assignments to the dedicated "Assigned to you" list in To Do to manage all your individual tasks in one app.

Read more about task management

Organize your day from start to finish with task management, digital productivity tools to maximize your executive function skills, how task management software can help your teams transition to a hybrid workplace, using task management software to reduce wasted time.

Get best-in-class productivity and task management apps with intelligent cloud services that transform the way you work with Microsoft 365.

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• The Best Free CRMs

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The Best Free CRMs In Canada For 2023

Updated: Nov 2, 2023, 10:50am

Fact Checked

Customer relationship management (CRM) software helps sales teams manage their customer relationships. It enables salespeople to track their interactions with customers, including contact information, phone calls, emails and meetings. CRMs also provide features for managing deals and opportunities. This may sound expensive, but there are actually a number of affordable and even free options available.

To help you make the best decision for your business, we’ve compiled a list of the best free CRM systems of 2023.

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The Best Free CRMs of 2023

Why you can trust forbes advisor small business, summary: the best free crms of 2023, what is a crm, why use a crm, how to choose a free crm, methodology, frequently asked questions (faqs).

• Best CRM Software For Real Estate
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On HubSpot’s Website

Starting Price:

Free, $40 CAD to $2316 CAD per month (Commit annually)

Free Trial:

Pipeline Management:

• Zoho CRM : Best overall
• monday.com : Best for customizations
• EngageBay : Best for live chat
• Insightly : Best for opportunity management
• Freshsales : Best for robust features
• HubSpot : Best for sales automation
• Bitrix24 : Best for unlimited free users

The Forbes Advisor Small Business team is committed to bringing you unbiased rankings and information with full editorial independence. We use product data, strategic methodologies and expert insights to inform all of our content to guide you in making the best decisions for your business journey.

To select the best free CRMs, we analyzed more than a dozen of the leading options across 17 different metrics such as available features, integrations, support, value for money, popularity, ease of use, user reviews and more. We then compiled a list of the seven best free CRMs so you can make the best choice for your unique needs.

BEST OVERALL

Starting price

$19 CAD per user per month (billed annually)

Pipeline management

Integrations.

Zoho CRM is a cloud-based CRM application that helps sales teams manage their customer relationships, convert leads and grow revenue. It integrates with a number of Zoho’s other business applications, making it a good choice for businesses that already use Zoho products.

Its omnichannel solution enables sales teams to manage customer interactions across multiple channels, including phone, email, social media and live chat. Zoho CRM also offers a number of features for managing deals and opportunities, including a sales pipeline, forecasting and reporting.

Who should use it:

Zoho CRM is a good choice for businesses that already use Zoho products and are looking for an omnichannel solution.

• Integrates well with the full Zoho suite of products
• Paid plans have multiple pipelines
• Omnichannel solutions
• Its free plan is for up to three users
• May be too robust for smaller organizations that only need a few features
• Workflows not available with free version

BEST FOR CUSTOMIZATIONS

$11 CAD per user per month (three user minimum)

A flexible CRM, monday.com can be customized to fit the needs of any business. It offers a drag-and-drop interface that makes it easy to create custom workflows and track customer interactions across multiple channels. To access monday.com CRM for free (or at a discount), you must be a student or non-profit.

It also offers a number of features for managing deals and opportunities, including a sales pipeline, forecasting and reporting. Its robust integration capabilities make monday.com a good choice for businesses that use multiple applications. Plus, no matter which plan you choose, you’re getting unlimited contacts, pipelines and boards.

Businesses that need a flexible CRM with robust integration capabilities will find monday.com a good choice.

Read our full monday.com review .

• Built-in marketing solutions
• Easy to use thanks to its drag-and-drop interface
• Visualize your pipelines
• Unlimited boards, contacts and pipelines
• Must pay for each seat rather than a flat-rate monthly price; minimum of three seats
• Doesn’t offer a free plan for everyone—must be a student or non-profit

BEST FOR LIVE CHAT

$14.99 USD ($20.82 CAD) per user per month

EngageBay offers a completely free CRM option, which includes appointment scheduling, tasks, contact management and a deal pipeline. Manage up to 250 contacts and companies, send up to 1,000 branded emails per month and create landing pages.

Its free plan supports up to two lists, five pop-ups, five forms and one landing page. This is ideal for companies that have a limited offering, although its paid plans offer more landing pages. What sets EngageBay apart is its live chat feature, which is included with its free plan.

EngageBay is a good choice for businesses that need live chat.

• Free migration from other companies
• Integrates with Google Workspace
• Includes live chat
• Free plan is feature-packed
• Not as well-known as some of the others on this list
• Predictive lead score not available with free plan

BEST FOR OPPORTUNITY MANAGEMENT

$29 USD ($40.28 CAD) per user, per month (billed annually)

Insightly’s free plan is for up to two people and includes all the basics you need to get started with a CRM, including contact management, sales and projects. You can also create custom fields to track data that’s important to your business. Its free plan even includes project management features, such as milestones, task tracking and calendar syncing.

Its mobile app makes it easy to manage your contacts on the go, whether in the field or at a trade show. Its integration with Google Workspace makes it easy to sync data between Insightly and other applications you use, such as Gmail, Calendar and Drive.

Insightly is a good choice for businesses that need a basic CRM.

• Includes project management features
• Integrates with more than 250 apps
• Mobile app available
• Requires you to provide a phone number and business information at sign up
• Limited info about its free plan available—it makes you take a trial first and upgrade to keep all the features

BEST FOR ROBUST FEATURES

Free for three users

$15 USD ($20.80 CAD) per user per month (billed annually)

Freshsales’ free CRM plan gives you everything you need to get started, and then some, whether you’re B2B or B2C. Features include marketing email journeys, chatbots, unlimited users, unlimited support, calling within the CRM and lead and contact management.

Its visual pipeline is easy to use and helps you keep track of your deals, making it a good choice for businesses that are growing their sales teams. With its mobile app, users can also stay productive, no matter where they are in the world.

Freshsales is a good choice for businesses that need a robust CRM with features such as marketing email journeys and chatbots.

• Free for up to three users
• Unlimited users
• Users can set up chatbots
• Multichannel communication
• Unify sales, marketing and data under one platform
• Support not available on weekends

BEST FOR SALES AUTOMATION

$27 CAD per month (billed annually)

HubSpot’s free CRM is packed with features to help sales teams close more deals, including sales automation, email tracking, contact management and prospect tracking. Its leaderboard makes for friendly competition among sales reps and its Meeting Scheduler app helps you book more meetings with fewer back-and-forth emails.

Whether you need a CRM for your sales team, for marketing, customer service, your operations team or all of the above, there are free features for each division. HubSpot allows up to 1,000,000 contacts on its free account, but users should keep in mind that using the free CRM tools with Marketing Hub will cause the added contacts to appear in both places, which may impact the pricing for Marketing Hub’s contact tier.

HubSpot is a good choice for businesses that need sales automation and features such as email tracking and a meeting scheduler.

• Free forever plan available
• Ad management
• Team email with email marketing
• Comprehensive sales and marketing suite
• Limited to 100 contacts for each engagement
• Free plan only optimizes email for mobile
• Live chat has HubSpot branding

BEST FOR TEAM COLLABORATION

$61 USD ($84.73 CAD) per month for up to five users

Bitrix24’s free CRM plan includes unlimited users, contacts and deals. Inside its CRM, include your product catalogue with an unlimited number of products. It also has inventory management, so you can keep track of your stock levels. Connect all communication channels and manage interactions from one dashboard, making it a great collaboration tool for sales teams.

Schedule a meeting directly from the CRM, and it’ll add it to your calendar and remind you when it’s time to meet with the prospect.

Bitrix24 is a good choice for businesses that need team collaboration features and sales automation.

• Free forever plan with no limit on users
• Automatic dialer
• Unlimited HD video calls
• Custom fields
• Omnichannel messaging
• Limited to 5 GB
• Free plan only allows one pipeline
• Expensive paid plan

A CRM is a customer relationship management system, which is used to help businesses organize and maintain all their customer data in one place. It’s typically a software-based platform that helps companies effectively manage relationships with both current and potential customers.

CRMs usually house important customer information, such as contact data, customer preferences and purchasing history. This helps businesses build better customer relationships by giving them service that fits their needs and preferences. For example, if a customer has recently bought a car, the CRM should be able to track that purchase and provide tailored marketing materials or upsell suggestions, such as oil changes and other routine services.

CRMs also allow businesses to automate tasks, such as email campaigns or automated notifications. This helps streamline communication with customers, making it easier to keep them updated on your business’s offerings and changes. Additionally, they can help identify customer trends and behaviours, which can inform future marketing or product decisions.

The best free CRMs are designed to help businesses keep track of customer information in an organized and secure way. They provide users with tools for managing leads, tracking sales and staying on top of important tasks.

There are many benefits to using a CRM for your business on both a macro level and at scale. It can help save time, money and can improve the customer experience.

Here are other benefits of implementing a CRM into your business processes:

• Centralized customer data: With a CRM system, businesses can store and manage all customer data in a central location, allowing for better collaboration and communication between different departments.
• Improved lead management: A CRM system enables businesses to capture and track all interactions with prospects and customers, helping to optimize lead generation and personalize marketing campaigns to convert more leads.
• Increased customer retention: Using a CRM solution, businesses can anticipate and solve problems faster, prevent customer churn and automate customer outreach, resulting in increased customer retention rates.
• Data-driven insights: CRM systems provide valuable data analytics tools that help businesses make more informed decisions, improve sales forecasting and identify areas for improvement.
• Automation of tasks: A CRM solution can automate repetitive and time-consuming tasks, freeing up sales, marketing and customer service teams to focus on delivering exceptional customer experiences.
• Improved revenue and cost savings: A CRM can help businesses improve lead conversion rates, customer retention rates and revenue per sale while saving on sales and marketing costs, ultimately leading to increased profitability.

Choosing a free CRM can be a great option for small businesses and startups looking to manage their customer relationships without breaking the bank. However, it’s important to understand that with most free CRMs, you’re getting a watered-down version of its offerings—what you can do with it will probably be very limited compared to a paid version. Switching CRMs can be a pain, so try to look for a CRM that can grow with you.

Here are some basic steps to follow when choosing a free CRM:

• Know what you need: Before getting a free CRM, know what features and capabilities you need. Think of the data you need to monitor, the manner in which you will communicate with customers and what metrics you need to monitor.
• Research available options: Look for free CRM software that offers the features you need. Make sure to check for any limitations or restrictions on the free version.
• Read reviews and comparisons: After narrowing down your options, compare different CRM systems to see how they stack up against each other. Look for user reviews, industry reports and comparisons of features, usability and pricing.
• Test the software: Most CRMs offer a free trial. Use that time to test out each of its features, its UI and how it might work for your business. What’s missing? What’s working well?
• Consider scalability: As your business grows, you may need to upgrade to a paid version of the CRM or switch to a different platform. Look for a CRM system that can scale with your business and offers the features you need as you grow.
• Check for integration capabilities: Make sure the CRM integrates with other tools and software you use, such as marketing automation platforms or email marketing software. This will help ensure smooth data flow and avoid data silos.
• Evaluate support and training: Consider the level of support and training offered by the CRM vendor. Look for resources such as online help centres, video tutorials and customer support options to ensure that you can get the help you need if issues arise.

Key Features

When choosing a CRM, look for features important to your business. Most include the following:

• Contact management: Store and manage customer contact information, including names, email addresses, phone numbers and social media profiles.
• Sales tracking and forecasting: Track sales opportunities and deals, including their progress through the sales pipeline, and provide data for forecasting future sales.
• Task and activity management: Create tasks and activities for team members, such as following up with leads, sending emails and scheduling appointments.
• Marketing automation: Automate marketing tasks, such as email campaigns, social media posts and targeted ads.
• Lead management: Track leads and their interactions with the company, including website visits, form submissions and email opens.
• Reporting and analytics: Provide insights into sales and marketing performance, allowing businesses to track metrics, such as revenue, conversion rates and customer acquisition cost.
• Integration with other tools: Integrate the CRM with other tools and software, such as marketing automation platforms, customer service software and email marketing software.
• Mobile access: Access the CRM on mobile devices, enabling team members to manage customer relationships on the go.
• Customization: Customize the CRM to specific needs, such as creating custom fields, workflows and reports.
• Collaboration: Allow team members to share customer info, communicate with each other and collaborate on tasks and projects.

Types of CRMs

CRM software comes in different types, each with its own set of features and capabilities, designed to assist businesses in effectively managing customer relationships, improving customer satisfaction and driving revenue growth. Below, we’ll delve into the three primary types of CRMs: Collaborative, Operational and Analytical.

• Collaborative CRM: This type of CRM focuses on facilitating communication and cooperation between various departments and stakeholders within an organization. It provides features such as shared customer data, communication tools and workflow automation, ensuring that all teams work together towards the common goal of enhancing customer experience.
• Operational CRM: An operational CRM is designed to streamline and automate operational processes such as sales automation, marketing automation and customer service automation. It encompasses functionalities such as lead and opportunity management, campaign management and customer service management, which help businesses in delivering seamless customer experiences at every touchpoint.
• Analytical CRM: Analytical CRMs concentrate on data analytics and provide businesses with valuable insights into customer behaviour and preferences. They offer features such as data mining, customer segmentation and predictive analytics, enabling businesses to make informed decisions and deliver personalized experiences to their customers.

Free vs. Paid CRM Software

Free CRM software can be an attractive option for businesses looking to manage their customer relationships without incurring additional expenses. However, free CRMs often lack advanced features and functionalities that are available in paid software. Here are some common features that free CRMs may lack compared to paid solutions:

• Advanced customization options: Free CRMs may not offer extensive customization options, limiting businesses’ ability to tailor the CRM to their specific needs.
• Robust reporting and analytics: Free CRMs may not have as many reporting and analytics capabilities as paid software, which could limit businesses’ ability to gain valuable insights from their customer data.
• Integrations with other tools: Free CRMs may not offer as many integrations with other business tools, such as marketing automation or customer service software, which could limit businesses’ ability to automate and streamline their operations.
• Customer support: Free CRMs may not offer the same level of customer support as paid solutions, which could leave businesses without the help they need to resolve issues or troubleshoot problems.

If a business is working with limited resources and desires an uncomplicated CRM system to maintain its customer relations, choosing a free CRM may be the best choice. On the other hand, if a business has more advanced needs, such as extensive customization, comprehensive reporting and analytics or integration with other tools, a paid CRM solution may provide the necessary features and functionalities to meet those needs.

Additionally, paid CRMs often offer more robust customer support, which can be critical for businesses that rely heavily on their CRM software to manage their operations. Ultimately, the decision to choose a free or paid CRM solution will depend on the specific needs and resources of the business.

When analyzing the best free CRM software available, Forbes Advisor considered an array of factors, including features, customer support, ease of use, user experiences and integrations. Assigning a weighted score to each value, we then narrowed the field to the seven best free CRMs on the market.

While not every CRM on this list includes each of these features, many do, or have enough value-added benefits to make up for the feature that’s missing. In addition to features, we considered how user-friendly the CRMs were and what kind of customer support they offered. We also analyzed user reviews, to get a sense of what real users thought of the CRMs.

Pricing – 10%

First, every provider had to offer a free forever plan in order to qualify for our best free CRM list. However, not all free plans are created equal, so we considered factors such as how many users are included with the free version, how much storage is included and any other limitations. We also considered the cost of premium plans as businesses often grow out of free plans and it’s important to choose a CRM that offers budget-friendly paid plans for when you need more features.

General Features – 40%

The first set of features we considered in evaluating the best free CRMs were core features such as pipeline management, analytics tools, integrations, customizable dashboards, the availability of a document library and a mobile app. We assigned a weighted score to each feature, based on its perceived importance, and then totalled the scores to arrive at a percentage of the total score that each feature represented.

Additional Features – 15%

The second set of features we considered were additional features that were not included in the general features category, such as email marketing and multi-currency support. We assigned a weighted score to each feature, based on its perceived importance, and then totalled the scores to arrive at a percentage of the total score that each feature represented.

Reviews and Ratings- 5%

The third set of features we considered were reviews and recognition. We assigned a weighted score to each feature, based on its perceived importance, and then totalled the scores to arrive at a percentage of the total score that each feature represented.

Expert Score – 30%

Lastly, we considered our own expertise from first-hand experience using these CRMs. This category includes factors such as value for price, popularity and ease of use.

To calculate the total score for each CRM, we added up the scores for each criterion and multiplied by the corresponding weight. The maximum total score for each CRM was 5.00.

We used this methodology to ensure that the best free CRMs were chosen based on a comprehensive evaluation of their features and user experiences.

Canadian specific editing (including pricing) conducted by Anna Rey.

What is the best free CRM?

• Zoho CRM is a cloud-based application that integrates with other Zoho business products to help sales teams manage customer relationships and increase revenue.
• monday.com CRM can be customized for any business with features, such as drag-and-drop interfaces and unlimited contacts, pipelines and boards.
• EngageBay offers a free CRM option with appointment scheduling, task management, deal pipelines and a live chat feature.

What is CRM automation?

CRM automation refers to the use of technology to automate repetitive tasks and processes within a CRM system. This includes automating tasks, such as data entry, lead capture, follow-up emails and appointment scheduling, allowing sales and marketing teams to focus on more high-value tasks.

What are some benefits of using a CRM?

Some benefits of using a CRM include sales automation, contact management, email tracking, prospect tracking and pipeline management.

How does a CRM work?

A CRM works by tracking and managing customer and prospect interactions in one central location. This can include contact information, sales interactions, meeting notes and more.

What is an open-source CRM?

An open-source CRM offers businesses a high level of customization. Instead of being developed and controlled by one company, it consists of a source code published publicly and shared by users and developers all around the world. What makes an open-source CRM beneficial is that anyone with the know-how can “open up” the software themselves and change features, interface elements and virtually anything else as they see fit.

The fun (and useful application) in using public source code is that businesses can tweak and update it however it sees fit based on the design and growth of the company. Open-source software, such as a CRM, is ideal for niche businesses requiring specific features not offered by the large traditional platforms.

Does CRM require a large IT investment?

There are plenty of cloud CRM solutions that information technology (IT) novices can employ. You don’t have to make a large investment in physical IT infrastructure or hire IT staff to manage your CRM. Many CRM solutions are available as software as a service (SaaS), which means that you only pay for what you use and can stop using it at any time.

Kathy Haan, MBA is a former financial advisor-turned-writer and business coach. For over a decade, she’s helped small business owners make money online. When she’s not trying out the latest tech or travel blogging with her family, you can find her curling up with a good novel.

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