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What regulation covers what information can be transferred from an ERB to an ORB?

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army erb assignment history regulation

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What is the purpose of Army regulation AR 600-8-104? The purpose of AR 600-8-104 is to establish policy, responsibilities, and procedures for the management of Army Military Human Resource Records (AMHRR).

Who is responsible for managing Army Military Human Resource Records (AMHRR)? It is the responsibility of unit commanders and other designated individuals to manage and maintain the AMHRR for their soldiers.

What constitutes an Army Military Human Resource Record (AMHRR)? The AMHRR consists of documents and information related to a soldier's personnel, training, medical, financial, legal, and awards history, as well as any other information relevant to the individual's military service.

Can soldiers access their own Army Military Human Resource Records (AMHRR)? Yes, soldiers have the right to access and review their own AMHRR. They can submit requests for copies or updates to their records through the appropriate channels.

Can Army Military Human Resource Records (AMHRR) be released to individuals outside the military? Release of AMHRR information to individuals outside the military can only be done in accordance with laws, regulations, and policies governing the disclosure of such information, such as the Privacy Act and Freedom of Information Act.

How long should Army Military Human Resource Records (AMHRR) be retained? Army Military Human Resource Records should be retained in accordance with the retention periods specified in Department of Defense (DoD) and Army regulations. Different types of records have different retention periods.

What should be done upon discovery of errors or omissions in Army Military Human Resource Records (AMHRR)? If errors or omissions are discovered in an AMHRR, corrective action should be taken immediately. The responsible individual should initiate appropriate actions to correct the records and provide notice to any authorities that may be affected.

Can Army Military Human Resource Records (AMHRR) be destroyed? Army Military Human Resource Records should not be destroyed except as prescribed by laws, regulations, or authorized disposition schedules. Records should only be destroyed when they have reached the end of their required retention period.

Are there any circumstances where Army Military Human Resource Records (AMHRR) can be transferred or shared with other military organizations? Yes, AMHRRs may be transferred or shared with other military organizations when there is a valid need-to-know, and proper security measures are in place to protect the information.

understanding and maintaining your erb

Understanding and Maintaining your ERB

Jul 15, 2014

2.28k likes | 7.02k Views

Understanding and Maintaining your ERB. References. AR 600-8-104 https://minuteman.ngb.army.mil/Benefits/ (Soldier access and validation) https://arngg1.ngb.army.mil/security/login.aspx (Unit ERB/ORB User). Enlisted Record Brief (ERB).

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References • AR 600-8-104 • https://minuteman.ngb.army.mil/Benefits/ (Soldier access and validation) • https://arngg1.ngb.army.mil/security/login.aspx(Unit ERB/ORB User)

Enlisted Record Brief (ERB) • The ERB contains personal information, qualification skills, training, and assignment history. • ERB begins from day 1 (MEPS to current assignment) • Management tool used at all levels to determine utilization of Soldiers. (Strength Management) • It is your ‘snapshop’

Administrative Heading Soldiers AKO Email Address This is the basic information on a Soldier. BRIEF DATE: ERB production date NAME: SM’s current name* RANK-DOR: Current Rank with the effective date of promotion* PMOS: Primary MOS* SSN: Only the last 4 of the SSN will be shown for Privacy Data COMPONENT: NG for National Guard members

Section I – Assignment Information (a) OS/ Deployment Combat Duty Start-End Date: Year, Month, Day departed and returned from overseas CT: Country Code (HI or AK is US) MO: Number of months on that assignment (calculated by application) TS: Tour Status TT: Tour Type (Combat, Long, Short)(Not used for Enlisted NG) (b) # of Tours (AR 614-30) #S: Number of Short Tours (Combat= Short) #L: Number of Long Tours #: Number of tours M: Number of Months C: Combat Tour O: Operational Tour R: Dependent Restricted Tour

Section I – Assignment Information (contd) (c) Dwell Time Dwell Time is defined as the time a Soldier spends at home station between combat deployments, operational deployments (non-combat), or dependent restricted tours.* (calculated by application) Start: Year, Month, and Day* DEROS: Date eligible to return from overseas (used if overseas)(AD Only) DROS: Date returned from overseas (some SMs, do not have this filled in)(AD Only) Date dependents arrived OS: Arrival of dependents overseas. (AD Only)

Section I – Assignment Information (contd) PMOS: Primary MOS awarded (will match what is in your administrative heading) SMOS: Secondary MOS awarded (must have orders to be updated in SIDPERS) Bonus MOS: The MOS the SM received an enlistment/ re-enlistment bonus.* Bonus Enlist EligDt: Bonus Enlistment Eligibility date SQI: Special Qualification Identifier, this is MOS immaterial, meaning that any MOS can obtain any SQI PDSI/YRMO: Professional Development Skill Identifier – year and month ASI: Additional Skill Identifier, a code used to identify any additional skills pertinent to the SMs MOS obtained through military schooling. (i.e. Drill Sergeants)

Section I – Assignment Information (contd) Promotion Points/ YRMO: The number of promotion points a SM who is competing for SGT/ SSG and the effective year and month.* (Not used) Prev Promotion Points/ YRMO: The previous number of promotion points the SM had with effective year and month. (Not used) Prom Seq#: Promotion sequence number, the number given to a senior NCO when selected for promotion to SFC and above. (Not used) Prom Select Dt: Date selected for promotion (Not used) Promotion MOS: the promotable MOS for a SM identified for promotion (SM PMOS unless preapproved CPMOS from SCSM) ASVAB: test information and scores from most recent Armed Services Vocational Aptitude Battery (ASVAB)(Must be in iPERMS) Delay Separation Reason: Reason for delay in separation code AEA/ DT: Assignment Eligibility Availability code and expiration date* (Not used) Flag Code/ Flag Start Dt/ Flag Expiration Dt: Contains information on FLAG currently invoked against a Soldier. (AR 600-8-2) (System automatically adds 1 yr for expiration date)

Section II – Security Data The Security Data CANNOT be updated by HR, Only State Security managers must update!! PSI Status: Personal Security Investigation Status FldDet PS Stat: Field Determined Personal Security Status PSI Invest INIT: Personal Security Investigation Initiated (when everything begins) PSI Invest Compl: “ “ Completed, end date.

Section III – Service Data BASD: Basic Active Duty Service Date (date you entered on Active Duty (AGR or ADOS only) PEBD: Pay Entry Basic Date (this date is normally the same as your BASD) BESD: Basic Entry Service Date (the date you went to BCT) ETS: Expiration Term of Service DIEMS: Date initial entry military service, the first time a person committed to military service, this includes entry into the delayed entry program (as seen above)

Section IV – Personal/ Family Data • This information is updated mainly through your HR/ S1 (SIDPERS), DEERS and MEDPROS • No. of Dependent: DEERS • Religion: SIDPERS • PULHES: Updated from MEDPROS • MRC: Medical Readiness Code (MEDPROS) • Height/Weight: MEDPROS (PHA) • Marital Status: SIDPERS • Spouse Birthplace/City: ERB Application • EFMP Dt: Exceptional Family Member Program and date of enrollment • MMRB Results/ Dt: MOS Medical review Board Date • Home of Record: Updated through SIDPERS • Mailing Address: The current mailing address of the Soldier • Mil Spouse SSN/MPC: Dual military spouse SSN (last 4) and their code (ENL/ OFF) • Svc Comp/ DoD: Service Component and department of military spouse • Emergency Data Verified Date: When your DD93 was last verified, this date should not be over 1 year old. (Must reflect iPERMS)

Section V – Foreign Language* • Must be updated yearly and documentation in iPERMS Language: Language code that was tested* Read: Score on reading portion of language test Listen: Score on listening portion of language test Speak: Score on speaking portion of language test

Section VI – Military Education • MEL/MES: Military education level and status (NCOES). If SM is enrolled in a NCOES School (SIDPERS) • Course: list of courses and year of attendance* (Must be in iPERMS)(Only 10 Crs will populate the ERB)(40 hrs or >) • BMQ: Basic Marksmanship Qualification (Updated thru UPS/SIDPERS) • Correspondence CRS Total # Hrs: Crs completion certificates must be in iPERMS, the total number of hours completed. (Updated in SIDPERS and ERB Application)

Section VII – Civilian Education • Level completed: Updated thru SIDPERS (ONLY ESO can update > HS) • As a minimum, SM must have High School or equivalent • Any College courses that have been placed in iPERMS AND SIDPERS should be manually listed • Technical Certifications are listed in this area. (i.e. EMT Course – this course is required for 68W and must be current)

Section VIII – Awards and Decorations • This section lists all awards and decorations with number of award. (Source is SIDPERS) • If you have transferred from another service or state, some awards and decorations can be placed onto your ERB. (But must be placed in SIDPERS) • Max of 31 Federal Awards, But SIDPERS only has 24 Federal Awards fields, State Awards have 16 fields

Section IX – Assignment History • Date of Loss: Indicates the date that a SM is expected to report to a gaining installation.* (Not used) • Date of Last PCS: Indicates the date of the last PCS move. * (Not used) • Date of Last NCOER: Date of your last evaluation according to SIDPERS • FROM: The date the Soldier started that assignment (No time Gaps allowed, Must be in chronilogical order, No breaks in service, or prior service if a break took place. Officer and WO will not have enlisted time shown) • MO: The total number of months in that assignment (calculated by application) • UNIT NO: Assignment units UIC (Unit Identification Code)(Cannot leave Blank) • Organization: The name of the unit, should be understandable and reflect your actual unit.* • Station: Where the organization is geographically located – NOT where they are traveling to.* • LOC: Will list US for stateside or respective overseas code. NG will use States (Deployments does not constitute a new entry, only if duty position changes) • COMD: Major Command Code (Traditional NG will use NG, GB is for T10 AGR at NGB) • NOTE: Active Duty Time and breaks in service can be annotated in this section

Section IX – Assignment History • Duty Title: Title of ASSIGNED Duty Position* Based off the UMR/TDA • DMOS: Duty MOS. May not be your PMOS, Based off the UMR/TDA. Please take note of ‘0’ and ‘O’ on the MOS. • ASI: Duty Additional Skill Identifier, Based off the UMR/TDA • LANG: Duty Language Identifier, will not change from YY unless actually working where you use a language (FLPB)(Based off UMR/TDA)

Section X - Remarks • HIV YRMO: Current HIV testing with year and month (MEDPROS) • RGMT AFL: Regimental Affiliation (Updated in application) • Adjusted Ready Reserve Oblig Date: SIDPERS • AKO Email: • Alternate E-Mail: Not required (Updated in application) • Date Last Photo: Date of your last DA Photo • State Awards: NC and other States. Some awards from other states may not be added depending on the award status in each state. (Updated in SIDPERS)(After update in SIDPERS, it may take 3-4 days to update ERB) • Photo: Updated from DAPMIS (Can take approx. 7 days to update after approving on AKO) PHOTO

ERB DATA SOURCES

ERB DATA SOURCE CONT.

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Study Your Enlisted Record Brief (ERB) for Professional Development

army erb assignment history regulation

First published on November 4, 2019

My Enlisted Record Brief (ERB) blog was one of my first personal blogs. It explained how an accurate ERB looks. It’s my most popular military blog as of 2019. I’d hoped my “ how to ruck ” blog would be at least a contender. Anyway, I figured I’d listen to my analytics and write about the all-knowing military resume again. This time I’ll focus on how to use it for planning career goals. Simply put, I’ll cover getting more on your ERB.

This advice targets junior enlisted Soldiers but applies to all.

Some of this may be out of date as I’ve been out of service for years now. Ask your Chain of Command, related SME’s (S-1, branch manager, etc.), and RallyPoint for up-to-date info related to your military occupational specialty (MOS).

Assignment Information

Have you been in the same unit for years now? Unless you have a good reason for coasting in an unit – e.g. new positions, training opportunities, upcoming deployment, light workload allowing energy for college courses after work – consider asking to transfer units for those reasons. If your MOS works a Staff ( S1 -6) shop in your battalion or higher element, ask about vacancies. Look into additional duty opportunities involving an ASI or SQI.

Additional Skill Identifier (ASI)

These open you up to additional duties and can set you up for more opportunities when you leave the military. Lean Six Sigma (LSS) certifications for logisticians (92 CMF), Master Fitness Trainer Course (MFTC) for personal trainers, and Sexual Harassment/Assault, Response & Prevention (SHARP) are notable examples. There are many places to see a full list including Army COOL .

Special Skill Identifier (SQI)

Ask about badge and tab courses – Airborne (especially in 82nd), Air Assault (especially near Fort Campbell), Ranger, etc. These courses create opportunities in and out of the military. There’s a position that requires each badge. Also, during Army Career and Alumni Program (ACAP), now Soldier for Life – Transition Assistance Program (SFL-TAP) , I heard that employers who know of the Ranger leadership course highly respect it.

Promotion Points

Five (5) correspondence course hours equals one (1) promotion point. Max those out according to your Promotion Point Worksheet (PPW) with courses in Army Training Requirements and Resources System (ATRRS) / Army Learning Management System (ALMS) , Joint Knowledge Online (JKO) , and Skillport . ATRRS and JKO now have a Distance Learning (DL) column marking courses eligible for promotion points. I recommend starting with the transitioning courses I raved about in the Stars and Stripes Spring 2017 edition (page 22).

The TGPS courses are short, easy, and informative for when you do finally ETS .

Have you considered reclassing to a different MOS for better promotion rates? Is the GT score requirements higher than what you have? Finish Basic Skills Education Program (BSEP) now so it doesn’t hold you back later.

Do you know a second language? Find the nearest location you could test out with the Defense Language Institute (DLI) .

Do you want to learn another language? Search JKO for a language and whether the course (or curricula ) awards DL promotion points. Then test out. I’ve heard having another language on your ERB can make you eligible for some interesting assignments.

Military Education

Try to attend military schools. Airborne, Air Assault, and Ranger are just more popular choices. Army Training and Leader Development (AR 350-1) lists many other schools such as Chemical, Biological, Radiolocal, and Nuclear (CBRN) Defense Course. Combatives goes here, too. Ask around for a full list.

Reading your times in grade (TIG) can motivate Specialists, Corporals, and Sergeants on cruise control. But there’s another way to look at time within the promotion point ranks:

  • If you have over three years TIG, have you at least acquired some additional duty assignments within that time-frame?
  • Have you improved any other fields on your ERB – correspondence points, college, awards ?
  • Are you doing anything to improve your career?

I still wish I’d done more college during my time in service (TIS). Tuition assistance (TA) is free and the only requirement for using it is that you pass the class. The GI Bill will only get you 1-2 degrees even with the improvements from the Forever GI Bill .

Use the TA! Do core classes if you’re unsure what to major in. That’s promotion points and progress that applies in and out of the military. I can tell you from experience that leaving the military and going straight to college isn’t a bad thing. The problem is that you’d be using your limited GI Bill because you didn’t want to make time to use free TA when eligible.

Check the Military Times recommended schools . Ask RallyPoint members about their experience with their chosen schools. Ask your local education center advisors. That’s how I found out about Syracuse University . I still write for them .

So, use the free TA! Moving on.

Technical Certification

I can only speak in-depth for Signal (25 CMF) on certifications, but all Soldiers can use COOL.OSD.mil (or whatever it's called now) to learn about MOS-related certifications like CompTIA Security + , Lean Six Sigma, and The International Society of Logistics (SOLE) . You’ll need to check with S1net or S1 personnel for which certs you can add to your ERB Technical Certification section.

Maybe check ALARACTs and MILPER messages , too.

You can use Skillport to prepare for many of these certifications while gaining DL promotion points.

Awards (10+ points) and certificates of achievement (COAs) (5 points and up to 20 points total for 4) can be rewarded for all of the reasons . They’re physical credentials for somewhere you’ve been or something you’ve accomplished. And many of them award promotion points.

Winning a Soldier of the Quarter (SOQ) or Year (SOY) competition should land you at least a COA. I think SOY deserves at least an Army Achievement Medal (AAM). Anyway, competitors get recognition by the entire chain of command (CoC) which can lead to rare opportunities such as school slots. Airborne.

Check with your local Better Opportunities for Single Soldiers (BOSS) program and Volunteer Management Information System (VMIS) about volunteering opportunities. You could gain helpful skills, improve public relations, and earn a Military Outstanding Volunteer Service Medal (MOVSM) (10 points).

Physical Training (PT)

Exercise. No, Unit PT doesn’t count. No, doing a bunch of push-ups and sit-ups random times during the day isn’t enough. No, getting smoked doesn’t count! Okay. You should train movements, not just muscles. Strive for overall physical and mental fitness .

  • Go to the weight room for ~45 minutes to work on those new PT test exercises. Years ago, I read that’s the sweet spot before cortisol kicks in . This is opinion, not fact.
  • Don’t care for weight training? Go to a sand pit on base and do some calisthenics. Wear your vest to switch it up.
  • Learn how to ruck properly and practice it – with and without your vest.
  • Anyone can hop along on a treadmill. Go outside and run. It’s not the same.
  • Do pull-ups. No excuses. Start with static holds and negatives, then partials. Build symmetric muscle balance. Save your shoulders.

I can’t offer many tips on the new test because it’s before my time. I’ll link it here if I ever try.

Marksmanship

Do you have a rifle? Practice nickel and dime drills . Focus on the 4 fundamentals – STAB:

  • Sturdy Position
  • Trigger Squeeze
  • [Steady] Aim
  • [Controlled] Breathing

No rifle or rubber duck to practice with? If you have free time at work, ask your first line super and Armorer to sign out a rifle for practice. They’ll likely say no, but it doesn’t hurt to try. And it could spark a Leader to make more time for hip-pocket training.

Also, this dives into promotion board territory but learn more about your assigned weapon:

  • Maximum effective range (point and group target)
  • Maximum range
  • Common issues and how to resolve them – e.g. S.P.O.R.T.S.
  • Helpful accessories – pistol grip, sling types, better eye/ear protection
  • TM number (and the words within the TM)

Please don’t leave it unattended or hurt someone. If you’re upset about something, you can talk with the Veteran Crisis Hotline , RallyPoint community , and me directly . One team, one fight.

Duties Listing

Have you had the same duty position multiple times? You need to ask yourself where and what you want to be 5, 10, and 15 years from now. I can’t speak about reaching senior NCO ranks. Ask senior NCOs in your MOS what they’ve done and check RallyPoint forums. And please search for your MOS on RallyPoint for advice before simply creating a potentially duplicate thread.

Is my advice outdated? Let me know on RallyPoint.

Want more? Check out my other military blogs . Or play my first military-focused EP, “ 2015 (Big Change Coming) ” available on Spotify , YouTube , and more.

Tags: military

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    Assignment history dates on the ORB/ERB need to mirror evaluation periods documented in your OMPF. Ensure that your education and training data is current on your ORB/ERB and that matching...

  12. Update the Officer and Enlisted Records Brief

    Action: Update the Officer and Enlisted Record Brief (ORB/ERB) Conditions: Mid-grade HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, discussion and an awareness of the Operational Environment (OE) variables and actors.

  13. Understanding and Maintaining your ERB

    Section I - Assignment Information (contd) Promotion Points/ YRMO: The number of promotion points a SM who is competing for SGT/ SSG and the effective year and month.* (Not used) Prev Promotion Points/ YRMO: The previous number of promotion points the SM had with effective year and month.

  14. Study Your Enlisted Record Brief (ERB) for Professional Development

    June 01, 2020 — Jt Spratley First published on November 4, 2019 My Enlisted Record Brief (ERB) blog was one of my first personal blogs. It explained how an accurate ERB looks. It's my most popular military blog as of 2019. I'd hoped my " how to ruck " blog would be at least a contender.

  15. Interpret the Soldier Record Brief (SRB) and Officer Record Brief (ORB)

    Action: Interpret the Soldier Record Brief (SRB) and Officer Record Brief (ORB) Conditions: In a classroom environment given a requirement to interpret an SRB/ORB and access to an SRB/ORB printout, AR 11-6, AR 600-8-104, DA PAM 611-21, eMILPO Field User's Guide, Student Handouts, the eMILPO Training Database, TOPMIS II Training database and awareness of Operational Environment (OE) variables ...

  16. eMILPO helps manage Soldier Records

    Capt. Chris Howard, a human resources officer serving with the 3d ESC, also has extensive experience with eMILPO and uses it to update Soldiers' awards, assignment history, military education and ...

  17. IPPS-A Update: PCS Updates, Assignment Errors and Solutions, HR ...

    Adjusting the assignment start date instead of using the in-transit grid will cause the absence request to be out of sync with the assignment, and makes the in-transit grid unusable. You must manually adjust the absence requests before arriving the Soldier. Assignment Errors and Solutions Early Report.

  18. PDF Enlisted Personnel Management

    o Adds new assignment loss reason code (SU) for Soldiers approved for Sanctuary (6-35b). ... History. This edition is a major revision of the publication. ... This regulation applies to the Army National Guard (ARNG) and Army National Guard of the United States (ARNGUS), both title 10 and 32 Traditional, Dual-status Technicians and AGR ...

  19. Army Soldier Records Branch

    Document Soldier careers by executing a comprehensive, coordinated, and sustained human resource records management program utilizing the interactive Personnel Electronic Records Management System...

  20. ERB Guide.docx

    Overview of the Enlisted Record Brief. Updated 20080126 by SFC CHARLES T. MURSCH NOTE: At the time of this printing there is no regulation governing the ERB. 1. Define the ERB. (a) It contains personal information, qualification skills, training, and assignment history. (b) It is an automated data form created during the Soldier's in ...

  21. HRC

    U.S. United States Army Human Resources Command "Soldiers First!" Site Map | Login. Close. Article Menu. The security accreditation level of this site is UNCLASSIFIED and below. Do not process, store, or transmit any Personally Identifiable Information (PII), UNCLASSIFIED/CUI or CLASSIFIED information on this system. ...

  22. HRC Homepage

    HRC Homepage is the official website of the U.S. Army Human Resources Command, which provides services and support to soldiers, veterans, and their families. You can access various tools and resources, such as evaluations, IWS, portal, and IPPS-A, by logging in with your credentials. You can also find news, updates, and contact information on HRC Homepage.

  23. PDF Restriction Codes AEA IPPS-A DESCRIPTION INPUT POPULATION AND GUIDANCE

    Assignment Field and HRC-System Generated. Termination date will not exceed 12 months. Soldiers temporarily ineligible for reassignment for the following reasons: • Medical, convalescence. • Student and/or trainees (except IET). • Enrolled in the Army Substance Abuse Program (ASAP) inpatient rehabilitation (see AR 600-85, para 4-11).